how to write a college thank you letter

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How to Write a Scholarship Thank You Letter (With Examples)

Will Geiger is the co-founder of Scholarships360 and has a decade of experience in college admissions and financial aid. He is a former Senior Assistant Director of Admissions at Kenyon College where he personally reviewed 10,000 admissions applications and essays. Will also managed the Kenyon College merit scholarship program and served on the financial aid appeals committee. He has also worked as an Associate Director of College Counseling at a high school in New Haven, Connecticut. Will earned his master’s in education from the University of Pennsylvania and received his undergraduate degree in history from Wake Forest University.

Learn about our editorial policies

Maria Geiger is Director of Content at Scholarships360. She is a former online educational technology instructor and adjunct writing instructor. In addition to education reform, Maria’s interests include viewpoint diversity, blended/flipped learning, digital communication, and integrating media/web tools into the curriculum to better facilitate student engagement. Maria earned both a B.A. and an M.A. in English Literature from Monmouth University, an M. Ed. in Education from Monmouth University, and a Virtual Online Teaching Certificate (VOLT) from the University of Pennsylvania.

Let’s say you just won a scholarship. Awesome, right? Your hard work and dedication to applying for scholarships paid off. However, just because you win a scholarship doesn’t mean you are all done. Your next step is writing a scholarship thank you letter or email.

After all, scholarships exist because of the generosity of others. This includes money that is donated by funders, as well as the time it takes for the scholarship committee to read your application and make a decision. A thank you letter is a great way to show your gratitude.

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Jump ahead to:

How to write a scholarship thank you letter

• Scholarship thank you letter examples
• Frequently asked questions

Keep on reading to learn everything that you need to know about writing a scholarship thank you letter including some example letters!

Once you are sitting on your kitchen table with a card or in front of your computer, you will want to think about what goes into a thank you note. Generally, a scholarship thank you letter should include a few components in the opening, middle, and closing of the note.

Here’s our step-by-step guide on how you can write a scholarship thank you letter:

• Open up the letter by specifically thanking the scholarship organization, committee, or funder for granting you the scholarship.
• When discussing the scholarship, use the specific scholarship name and the organization awarding the scholarship (specificity is one of the most important parts of writing the letter)
• Next, you will want to talk about what you plan to use the scholarship for. Try to be as specific as possible and discuss the college or university you plan to attend. If the scholarship was aimed at supporting specific types of students (according to an interest, background, etc.), you can make that connection here.
• If you have an idea of what you might want to study or a career aspiration, you can include that next. Remember, scholarships are about investing in people so this is a great way to show the scholarship committee about the impact you want to make in the world.
• You can close the letter with another “thank you” and your first and last name.
• As a final step, you should proofread it yourself and then have another trusted person read through it.

Your thank you note does not need to be incredibly long. A brief paragraph is great and this whole process should only take 5-10 minutes. Remember, this 5-10 minutes will absolutely make someone’s day. Scholarship providers love to hear about how their scholarship has impacted you and supported your dreams.

Should you write a handwritten note or an email?

Many students wonder whether it is better to send a thank you note or a thank you email. In a digital world, it can be a nice novelty to send a handwritten thank you note, so if you can, this is a nice gesture.

However, it is not always possible to send a thank you note. For instance, you may not have a physical address for the person who funded the scholarship. In this case, a thank you email is completely fine and will also be appreciated.

Related: How to write a scholarship resume

Scholarship thank you letter example

To give you a more specific idea of what scholarship thank you letters can look like, here’s an example:

Dear Mr. Brown, I just wanted to thank you for awarding me with the Founder’s Scholarship. Growing up in a household where I will be the first in my family to attend college, getting a college education has always been a dream of mine. This financial support is incredibly helpful and will allow me to attend the College of William and Mary, which is my first choice college. At William and Mary, I hope to study political science so that I can prepare for a job in politics after graduation. This educational opportunity would not have been possible without your generosity, so thank you for the opportunity! Best, Robert

Our analysis of the scholarship thank you letter

Robert did a great job of summarizing how Robert planned on using the scholarship. You can see that he included the specific college that he was planning on attending, as well as what he hoped to study at the college.

Robert also explained why the scholarship was valuable to him and shared his general appreciation for receiving it.

You’ll notice that this scholarship thank you letter was only two paragraphs long. This is totally okay and while you can certainly write more, a short and sweet note will suffice and do the job.

Bottom line

When I worked in college admissions , I chaired our college’s scholarship selection committee and saw first-hand all of the hard work that was involved in this process.

Remember, the people and organizations that fund scholarships are in the business of investing in people. Because of this, they will be intensely curious about your ambitions and how the scholarship will support you.

Writing a thank you note is a great way to show your gratitude and appreciation for those who want to help students pay for college.

Now that you’ve won a scholarship and thanked your beneficiary, it’s time to get back on the horse! There are many more scholarships out there to be won. Here is a list of resources that Scholarships360 can offer you to find, apply for, and win scholarships:

• How to start a scholarship essay (with examples)
• How to end a scholarship essay in 5 easy steps
• How to write a winning scholarship essay
• How to win local scholarships
• How to find scholarships

Key Takeaways

• Writing a thank-you note is a great way to show your gratitude for receiving a scholarship
• The note does not have to be complicated or long; a simple and straightforward note is all that is necessary
• Notes can be in digital or handwritten form
• If you don’t have a name in mind to address your note to, you can always address it: “Dear scholarship selection committee,”

Frequently asked questions about how to write a scholarship thank you note

Do i have to write a scholarship thank you letter, how long should a scholarship thank you letter be, what to include in a scholarship thank you letter, who should i address my scholarship thank you letter to.

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How to Write Thank-You Letters to People Who Helped You Get Into College

The moment is here: You’ve been accepted!

Time to celebrate a year-plus of campus visits, self-reflection, deadlines, brainstorming, decision making and more. 

And it’s also time to thank those who helped you along the way.

Thank-you letters are an old-fashioned way to express your gratitude, but their intention is still relevant and valued by those on the receiving end.

Here’s a quick but comprehensive list of the people you should thank—and how to thank them—for helping with your college search.

Who to Write Thank-You Letters To—and How to Write Them

1. start with your teachers.

Your teachers are the primary group of people who prepare you for college. They gave you confidence in your academic skills and introduced you to concepts that may have influenced your career choice.

A few of those teachers have even chipped in by writing recommendation letters that helped present you in the best light to admission boards.

Before writing your thank-you notes, list every teacher you grew close to over the final few years of high school, especially those who were your recommenders. 

Start your thank-you letters by writing about specific memories, and then thank your teachers for their time and energy.

And for the teachers you picked to write recommendation letters, add a sentence or two thanking them for their recommendation.

Don’t forget to share where you will attend school and what you plan to study.

Remember: They spent time out of the classroom to reflect on your strengths and write a letter that possibly changed your life .

Timing: If you’re attending school in-person, it’s best to hand them to the teacher or drop them off at their office or desk after you get your acceptance letter and definitely before graduation so they can cheer you on during your transition to college.

Delivery: If you’re not on campus, you can opt for an emailed note or stick a handwritten one in the mail.

2. Remember Your Guidance Counselor

Everyone has a varying degree of closeness with their high school guidance counselor, but it’s always a good idea to thank them.

They juggle a lot of students’ situations, helping hundreds of students every year, and want the best for all of them.

Mention how you couldn’t have navigated the college application process without them and why you’re grateful for their time.

Finish with the name of your future university and intended major so they can celebrate with you.

It’s best to send this letter when you get your acceptance letter or before graduation. They’ll love knowing what’s going on in your life and may even tack your note in their office for incoming seniors to find as inspiration.

The same goes with counselors as it does for your teachers:

Timing: Give your thank-you to them in person, if you can, or send it via email or snail mail if you’re not going to school each day.

Delivery: If you’re not on campus,  opt for an email or send a handwritten note in the mail.

4. Write to Financial Aid Officers

Financial aid officers typically work for colleges and answer scholarship questions and handle billing issues. They don’t often get the thanks they deserve because students want to forget about their financial stressors soon after resolving them.

Write a quick thank-you letter to the financial officers who make college happen. Talk about how they simplified the financial process and what help meant the most to you.

Timing: Soon after they answer your questions or resolve an issue.

Delivery: You can mail these thank-you letters if you have the address, but an email will suffice too. 

5. Consider the Application Review Board

While you think of who to thank after getting into college, remember the application review board.

You won’t discover any specific identities for people on the review board because it maintains their integrity, but that shouldn’t stop you from expressing your gratitude.

You can still write a thank-you letter to the general board for their time and mention how you plan to use the education you’ll receive. They rarely hear from students because applicants don’t see their names and faces.

Timing: Send it soon after your admittance, before they get another round of applications and don’t have time to read mail personally.

Delivery: Co ntact the school to request a general office or address for your thank-you letter.

6. Thank Your Family & Friends

No one gets into college alone.

Often, friends and family are a huge help, with words of wisdom, boundless encouragement and even financial support.

You might have grandparents who helped pay for your first semester or parents who started a college fund while you were young.

Some family members may have sent money in a card to celebrate your new diploma.

All deserve thanks, so be sure to remember them and tell them how you’ll use the funds to jump-start your freshman year.

Other family members and friends likely helped you through studying, final exams, and even picking your last high school classes.

Maybe a few coworkers picked up your shifts so you could attend campus tours or freshman orientation.

A drama teacher may have coached you through an audition monologue for a performing arts school. 

A simple thank-you card recognizes how they supported you along the way and why their efforts meant so much.

Timing: After graduation and before heading off to college is the perfect time to give a thoughtful card to your loved ones.

Delivery: For close family and friends, a handwritten note is a good choice. For family that’s further away, a mailed letter, or even a thoughtful email, might work best.

7. Contact Your Independent College Counselor

If you had one, definitely include them in your list of people to thank. (Just because it’s their job to help you get into college doesn’t mean they don’t enjoy knowing they’re appreciated.)

Thank them by referencing whatever questions they answered that made your applications easier. They’ll feel appreciated and valued.

Timing: Send them a thank-you letter after your last meeting with them, because it’s their job to help students, they might forget about your experience as they assist others.

Delivery:  If you have their address, a hand-written note is preferable. If not, a thoughtful email will do the trick.

Write Your Thank-You Letters Soon

Timing is everything when it comes to thank-you letters.

Writing them at the right time will have the greatest impact on the receiver. And after you’ve sent them all, you can really feed good about all the help you received and you can  begin your freshman year of college with more peace of mind.

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How To Write a Scholarship Thank-You Letter (Including Examples)

Always show appreciation to donors.

Through the generosity of scholarship donors, many students can attend college with less debt. Most ask for nothing in return, so they deserve appreciation and recognition. It takes just a few minutes to express gratitude for this incredible gift, so if you know a student who wins a scholarship, encourage them to make the effort. Not sure where to begin? Here’s a guide you can share on how to write a scholarship thank-you letter.

How To Write a Thank-You Letter for a Scholarship

If you’ve won a scholarship, a great thing to do is acknowledge the source for their generosity. You don’t need to pen a whole essay—just a well-written note can really make someone’s day.

Address the Donor

During the scholarship application process, you’ve been interacting with the selection committee. Now, you should address the actual donor or organization. Usually, you can find their name in your award letter. If not, reach out to the selection committee for information.

Show Appreciation

Even following an outline, you want your words to show genuine appreciation. Be sincere, mention the scholarship by name (but don’t talk directly about the money), and be thankful.

Explain the Impact

This is your opportunity to tell the donor that they made a difference. Let them know how getting an education has impacted your life, and list any awards, accomplishments, or activities that you’d like to share.

Focus on the Future

Give them a glimpse of the future and let them know that they played a role in helping you get there. Share what your plans are following graduation, including any prospective jobs or career goals.

More Gratitude

Before closing your letter, take a moment to say thank you one more time. It’s a quick, simple gesture, but it shows true gratitude and respect.

Of course, don’t forget to choose a closing greeting and actually sign your name to the letter.

Overall, be concise, clear, and well organized so that you get your point across without overwhelming the reader. Take some time to proofread and edit your letter before sending it to the donor.

Scholarship Thank-You Letter Examples

You can easily find a scholarship thank-you letter sample out there, so definitely take some time to search and read through what you find. We’ve also put together the following examples to help you get started. Be sure to personalize them with your own details to make them more personal and authentic!

[Your Name] [Your Address] [City, State, Zip] [Date]

[Donor Name or Scholarship Committee Name] [Donor Address or Institution’s Address] [City, State, Zip]

Dear [Donor Name or Scholarship Committee],

I am writing to express my sincere gratitude for being selected as the recipient of the [Scholarship Name] for the [academic year]. Receiving this scholarship has greatly lightened my financial burden and has allowed me to focus more on my studies.

The [Scholarship Name] is not just a financial award, it is an investment in my future. With your generous support, I am able to pursue my dream of [briefly explain your academic and career goals, e.g., becoming a software engineer, a researcher in renewable energy, etc.]. This scholarship plays a pivotal role in achieving these goals by helping me cover the costs of [specific things the scholarship helps with, like tuition, books, research materials, etc.].

As I continue my education at [Your University/College Name], I am reminded of the importance of giving back and aspire to help other students achieve their goals just as you have helped me. I am committed to working hard in my academic pursuits and hope to contribute to the field of [your field of study or industry] in meaningful ways.

Once again, I want to extend my deepest thanks for your generosity. Your support not only helps ease my financial burden but also serves as motivation for me to excel in my academic journey. I am truly honored to be a recipient of the [Scholarship Name].

Thank you for investing in my future!

[Your Name]

I am deeply honored and incredibly grateful to be the recipient of the [Name of the Scholarship] for the academic year [Year]. Your generous support is not only a financial relief but a huge encouragement for me as I continue my journey in higher education.

This scholarship represents more than just financial assistance: It is a testament to the faith you have in my potential and aspirations. As a [your major or area of study] major at [Your College/University Name], my goal is to [briefly mention your career or academic aspirations, like working in public health, advancing in the field of engineering, etc.]. This scholarship significantly reduces the financial pressure of my educational expenses, allowing me to allocate more time and resources toward research and learning.

Looking to the future, I am excited about the opportunities and challenges that lie ahead. I am committed to making the most out of this scholarship by dedicating myself to excel in my studies and future career. My goal is to one day give back to the community and support students, much like how you have supported me.

I cannot express my gratitude enough for your generosity and support. The [Name of the Scholarship] is a vital stepping stone in my educational journey and a significant contribution to my future success.

Thank you once again for your kindness and belief in my potential.

Warm regards,

[Your Full Name]

I’m truly honored to have been chosen for the [name of scholarship] at [name of college or university] for the [year or semester].

Currently in my freshman year, I’m working hard on my studies and getting used to college life. I’m majoring in [name of major] and have really enjoyed my [type of courses related to scholarship]. I’ve participated in [names of clubs, events, activities related to scholarship].

I’ve been volunteering at [organization related to scholarship]. It’s been incredibly rewarding to [briefly describe your experience].

After graduation, I plan to [briefly describe your aspirations].

Your scholarship has allowed me to focus on my studies and give back in a way that is meaningful to the community and to my future career goals. Thank you for the support you provide to students. It has made a real difference in my life!

With gratitude,

Writing a scholarship thank-you letter is not just a formality but a crucial expression of gratitude and professionalism. By addressing the donor, expressing sincere appreciation, detailing the impact of the scholarship, and focusing on your academic and career aspirations, you create a lasting impression. Remember, this letter is more than a thank-you note—it’s a reflection of your character and an opportunity to establish a meaningful connection with your benefactor.

Plus, check out The Ultimate Guide to College Scholarships .

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The Power of Gratitude: Writing an Impactful Scholarship Thank You Letter + Sample

In the Educational sphere, scholarships play a vital role in helping students achieve their educational goals. While receiving a scholarship is undoubtedly exciting, it is essential to express gratitude to the donors who made it possible.

Ah, the scholarship thank you letter—a humble yet mighty document that holds the power to convey appreciation, leave a lasting impression, and unlock doors to new horizons.

This article will explore the importance of scholarship thank you letters, provide a structure for writing them, offer tips to make them more effective, share a sample letter, discuss common mistakes to avoid, and highlight the impact these letters can have.

Table of Contents

What is a Scholarship Thank You Letter?

A scholarship thank you letter is a written expression of gratitude addressed to the individuals or institutions responsible for awarding a scholarship. It serves as an opportunity to demonstrate your appreciation for their generosity and support. By acknowledging their contribution, you convey your commitment and dedication, fostering a positive relationship that may open doors for future opportunities.

Importance of Scholarship Thank You Letters

Scholarship thank you letters hold great significance for both the recipients and the donors. Here are a few reasons why these letters are important:

A. Expressing gratitude

Scholarship thank you letters allow students to express their sincere appreciation to the individuals or organizations that believed in their potential and supported their educational journey. It shows gratitude for the financial assistance provided.

B. Building connections

Scholarship thank you letters can help establish meaningful connections between students and donors. By acknowledging their generosity, students can create lasting relationships that may benefit them in the future.

C. Enhancing reputation

Writing a thoughtful thank you letter reflects positively on the recipient. It demonstrates their professionalism, gratitude, and respect, which can contribute to a positive reputation in their academic and professional endeavors.

D. Encouraging future scholarships

Scholarship providers appreciate hearing from recipients and understanding the impact of their support. By sending a thank you letter, students encourage future scholarships and contribute to the ongoing support of other deserving individuals.

Read Also: Digital SAT Registration: An Overview of College Admission Tests

How to Write Impactful Scholarship Thank you Letters

When writing a scholarship thank you letter, keep the following tips in mind to make it more effective:

#1. Reflect on Your Journey

Before putting pen to paper, take a moment to reflect on your educational journey, the challenges you’ve overcome, and the opportunities the scholarship has provided. This reflection will help you articulate your gratitude more effectively.

#2. Personalize Your Letter

Tailor your thank you letter to the scholarship provider. Research their mission, values, and any specific criteria they considered when awarding the scholarship. Incorporate this knowledge into your letter to show your alignment with their goals.

#3. Be specific and personal

Tailor your letter to the specific scholarship and donor. Avoid generic or templated content. Share personal experiences and anecdotes to make your letter more genuine.

#4. Use a conversational tone

Write in a conversational style, as if you were speaking directly to the donor. This creates a more personal and engaging letter.

#5. Keep it Concise

While expressing gratitude is important, keep your letter concise and to the point. Avoid lengthy paragraphs and focus on key messages.

#6. Proofread and Edit

Ensure your letter is free from spelling and grammatical errors. Proofread it thoroughly before sending to maintain a professional tone.

#7. Handwritten or Typed

Check if the scholarship provider has any preferences regarding a handwritten or typed letter. Follow their guidelines accordingly.

Structure of a Scholarship Thank You Letter

To ensure an effective scholarship thank you letter, it is important to follow a proper structure. Consider the following outline when crafting your letter:

• Salutation: Begin your letter with a formal salutation addressing the donor or the scholarship committee. Use appropriate titles and names if available.
• Introduction: In the introduction, express your gratitude for being selected as a scholarship recipient. Mention the name of the scholarship and the date of the award.
• Body: In the body of the letter, emphasize the impact the scholarship has had on your life and education. Share specific examples of how the scholarship has helped you overcome financial obstacles, pursue your academic interests, or contribute to your personal growth.
• Acknowledgment: Express your sincere appreciation to the donor for their generosity and belief in your potential. Mention the importance of the scholarship in achieving your educational goals.
• Future Plans: Briefly discuss your future plans and aspirations. Highlight how the scholarship has inspired you and how you plan to make a positive difference in your field of study or community.
• Closing: End the letter with a closing remark expressing gratitude once again. Use a formal closing such as “Sincerely” or “Thank you” followed by your full name.

Sample Scholarship Thank You Letter

Here is a sample scholarship thank you letter to provide you with a better understanding:

Dear [Scholarship Provider’s Name],

I am writing to convey my heartfelt appreciation for the [Name of Scholarship] that you have bestowed upon me. This scholarship enabled me to continue my school and follow my dreams by providing me with the financial support I required.

Since earning the scholarship, I’ve been able to concentrate on my schoolwork while also participating in a variety of extracurricular activities. I am glad to announce that I have maintained a 4.0 GPA while also being engaged in the community.

Because of your generosity, I am now one step closer to being a [professional ambition]. I intend to further my studies and use the skills and knowledge I have obtained to positively benefit society.

I’d like to convey my appreciation for this opportunity once more. I look forward to keeping in touch with you and bringing you up to date on my progress.

Sincerely, [Your Name].

Check Also: Unveiling the Top 5 Secrets: Why Do Companies Give Scholarships?

Common Mistakes to Avoid

While writing a scholarship thank you letter, it is important to avoid certain common mistakes. These include:

• Generic content: Avoid using generic content that lacks personalization. Tailor your letter to the specific scholarship and donor.
• Late submission: Submit your thank you letter within a reasonable timeframe. Delaying it for too long may reflect negatively on your professionalism.
• Lack of proofreading: Failing to proofread your letter can result in spelling or grammatical errors. Take the time to review your letter before sending it.
• Ignoring guidelines: Pay attention to any specific guidelines provided by the scholarship provider. Ignoring them may show a lack of attention to detail.

Impact of Scholarship Thank You Letters

Scholarship thank you letters can have a significant impact on the recipients, donors, and the community as a whole. Some of the notable impacts include:

• Strengthening relationships between donors and recipients
• Inspiring other students to pursue scholarships
• Encouraging future scholarships and donations
• Promoting the importance of education and philanthropy

Responding to a Scholarship Offer

Receiving a scholarship offer is an exciting moment. To maximize the impact of your response, follow these guidelines:

A. Promptness

Respond to the scholarship offer promptly, ideally within a week or two. This demonstrates your professionalism and eagerness to accept the opportunity.

B. Express Appreciation

Begin your response by expressing your heartfelt appreciation for being selected as a scholarship recipient. Reiterate the honor it is for you and the impact it will have on your educational pursuits.

C. Confirm Acceptance

Clearly state your acceptance of the scholarship offer. Mention any specific terms or conditions outlined in the offer letter and acknowledge your commitment to fulfilling them.

D. Follow Instructions

Pay close attention to any instructions provided by the scholarship provider regarding the acceptance process. Adhere to deadlines, submit required documents, and communicate effectively.

E. Gracious Tone

Maintain a gracious and respectful tone throughout your response. Use professional language and express your enthusiasm for the opportunity to learn and grow with their support.

Frequently Asked Question

Should i send a thank you letter for every scholarship i receive.

Yes, it is a good practice to send a thank you letter for every scholarship you receive. It shows gratitude and maintains a positive relationship with the donors.

How Long Should a Scholarship Thank You Letter Be?

When it comes to the length of a scholarship thank you letter, it’s essential to strike a balance between being concise and conveying your heartfelt gratitude. Ideally, your letter should range from 200 to 400 words. Remember, quality trumps quantity. Focus on expressing your sincere appreciation rather than trying to meet a specific word count.

Is it Necessary to Mention how the Scholarship has impacted Your Life?

Yes, mentioning the impact of the scholarship on your life is important. It helps the donor understand the difference they have made and reinforces the value of their support.

Can I Mention my Future Plans and Goals in the Thank you Letter?

Yes, it is encouraged to mention your future plans and goals briefly. It shows your enthusiasm and the positive direction you intend to take with the scholarship’s assistance.

Scholarship thank you letters are more than just a formality; they are an opportunity to express gratitude and build connections. By following a proper structure, being specific and personal, and avoiding common mistakes, students can create meaningful and impactful letters that leave a lasting impression on scholarship providers.

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Thank you letter samples: after interview, for recommendation, for scholarship, and more

On this page, you will find a few examples of thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner.

A thank you letter, also referred to as a letter of thanks means a letter or email in which one person expresses his or her appreciation or gratitude to another person. Most of such letters are typed in the form of formal business letters and their length is not expected to exceed one page. Less formal letters that are meant for friends, acquaintances and relatives can be handwritten.

6 tips to write effective thank you letters

• Write it promptly . Send out your thank-you letter as soon as possible after the event (for a job interview, you'd better do this within 24 hours).
• Make it personal . A standard message will be lost among other job-seekers' letters. Address your letter to one person, not just the company or organization in general, and mention details from the event, it will make your thank-you letter stand out.
• Make it short and stick to the point. Make your letter short, direct, clear and concise.
• Sound natural . Express your gratitude and make the thank-you letter sincere, heartfelt and tactful.
• Proofread it before sending . Always carefully check your spelling and grammar. Errors and typos are unprofessional, but nothing could be worse than misspelling of someone's name. Take a minute to double check the spelling of all names in the letter.
• Handwrite, hard copy or e-mail ? In general, typed (paper or email) thank you letters are recommended. Some managers, however, like hand written letters. In the tech industry, a thank-you email is appropriate. E-mails are also fine in less formal situations or if time constraints require it.

On what occasions is it appropriate to send a thank you note? Here are just a few quick examples:

• After a job interview or a business appointment
• When you receive a scholarship, gift or donation
• When you receive a recommendation
• When you establish a new contact

Tip. If your need to write a persuasive request letter , you'll find lot of useful information about the business letter format as well as tips and samples in the above-linked tutorial.

Thank you letter examples

If you have found yourself in a situation when you know that you need to send a thank you letter but cannot come up with the right words, our examples might set you on the right track.

Thank you letter after the job interview (from employee)

Dear Mr./ Ms.,

I want to thank you for taking the time to interview me yesterday for the position of [position name]. I sincerely enjoyed meeting with you and learning more about the [job name] and your Company.

After our conversation and observing the company's operations I am convinced that my [area of experience] experience fits me out more than adequately for the job, and my background and skills can take the Company to new heights of success. I believe I can make a significant contribution to the [new process or project name]. I am excited by your interest in [idea you suggested] and I also have a number of great ideas for [you have great ideas for…]. I feel confident that my experience in [your experience in …] would enable me to fill the job requirements effectively.

As you know (I neglected to mention during my interview that), my work as [previous position] at [previous working place] provided an excellent background as well as understanding of all the aspects of this kind of job. In addition to my enthusiasm, I will bring excellent qualifications, skills, assertiveness and the ability to [your ability] to this position. I am more convinced than ever that I will fit in beautifully as a member of the team and contribute my skills and talents for the benefit of your company.

Please feel free to contact me if I can provide you with any further information. I can make myself available for any further discussions of my qualifications that may be needed.

Follow up thank you letter after the interview (less formal)

Thanks for taking the time to discuss the [Position] and my experience in [area of experience] with me. I really enjoyed speaking with you yesterday.

After meeting with you I am sure that my background and skills fit your needs. Your plans for [plans of your employer for] sound exciting and I hope I can contribute to your future success. I think my background in [background in] makes me an asset to your company. I was impressed with your department's energy and positive attitude. I know I would enjoy working with you and your group.

I look forward to hearing from you concerning your hiring decision. If I may be of any assistance, feel free to email or call me again at [your phone number].

Scholarship thank you letter

Dear [Scholarship Donor],

My name is [Name] and I am honored to be one of this year's recipients of the [Scholarship name]. I would like to take this opportunity to thank you for your generosity and willingness to help me achieve my goals. Thanks to your donation, I am able to continue my education at the [College / University].

I am currently [Degree or Program] with an emphasis in [Subjects]. I plan to pursue a career in [Industry] upon graduating the [Institution].

By awarding me the [Scholarship name], you have reduced my financial burden allowing me to focus more on learning and motivating to complete my degree. Your generous contribution has also inspired me to help others reach their goals in higher education and give back to the community once I begin my career. I thank you again for your generous support that made my scholarship possible.

Thank you for recommendation (from employer)

I wanted to thank you for recommending [person you recommended] to a position of [position]. I am sure that [person] will bring along some great ideas and will be a valuable employee in our department.

Thank you for recommendation (from the person recommended)

I wanted to let you know how much I appreciate the recommendation letter you wrote for me.

I know you put a great deal of time, energy and effort into it and hope you know how much I appreciate your support as I begin this next stage in my life.

I enjoyed working with you, and I am truly thankful for the complimentary things that you said about me. As I have searched for a job in my field, your letter has opened doors and provided opportunities that will be a good start for my new career. I hope I can do the same for someone else one day.

I will keep you updated on any responses I get.

I appreciate your time and would like to call upon you again for future opportunities.

Personal thank you letter

I'm writing this note to let you know that your input and assistance contributed greatly to the success of [process or event they helped with]. I especially appreciate [what you especially appreciate].

Your expertise, the information and frank advice you have given, as well as the contacts you have shared with me have been invaluable to me during this process.

It's wonderful to have good friends like you, who are always willing to pitch in when we need you most. Even though you said it was not a problem, you still deserve to know that the favor is truly appreciated. As always, it was a pleasure working with you.

Personal thank you letter (less formal)

Email templates for thank you letters.

In case you plan to send your thank-you letters or notes by email, our Shared Email Templates can save your time enormously. Instead of typing or copy-pasting a message for each recipient, set up a template just once and reuse it whenever you want!

With the help of the built-in macros, you can quickly personalize your letters - automatically populate the To, Cc, Bcc and Subject fields, enter recipient-specific and context-specific information in predefined places, attach files, and more.

Your templates are accessible from any of your devices, whether you use Outlook for Windows, for Mac, or Outlook Online.

You may also be interested in

• How to use Outlook Copilot to draft and summarize emails
• Emojis in Outlook: how to get and use
• How to import contacts into Outlook
• How to backup Outlook emails and other items
• How to archive in Outlook automatically or manually
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How to Write a College Interview Thank You Email

• Early Career

Your college admissions interview is over. You walk out of the room and breathe a sigh of relief. The preparation and interview may be done, but there’s one more thing you can do to end the interview process on a great note.

Writing a college interview thank you email is a simple task that reflects well on you and can impact the interviewer. Ahead, we’ll break down how to write a college interview thank you note and provide sample templates.

When to Write a College Interview Thank You Email

Compose your thank you email while the interview conversation is still fresh in your mind. Ideally, you should write the note on the same day that your interview takes place. Additionally, interview etiquette proposes that you send a thank you letter within 24 hours of the interview; however, not immediately after.

Leave time after the interview to reflect on the interview and write a thoughtful note. If you took notes during the interview, reference them while you write. Otherwise, you can rely on memory since the interview took place very recently.

What to Include in a College Interview Thank You Email

Now that you understand when to write and send a college interview thank you letter, it’s time to discuss the note’s contents. While your message should be unique to the conversation you had, it’s important to follow general guidelines.

As the name suggests, a thank you note should express your gratitude to the interviewer. Your expression of thankfulness should be clear and genuine. Rather than just saying “thank you,” include what you are thankful for. Thanking the interviewer taking the time to speak with you is a great place to start. If they offered any tips or suggestions that you found useful, you could mention these as well.

Another important component of a college interview thank you email is personalization. Add specific details from the conversation you had with the interviewer. You can do this by:

• Mentioning an activity or interest that you and the interviewer both had in common
• Discussing a program that the interviewer suggested you look into
• Referencing an answer the interviewer gave when you asked a question

The sample thank you letters below offer concrete examples on how to weave details like these into a meaningful note.

In addition to conveying your gratitude, your college interview thank you note should express your interest in the school. In the letter, discuss a few key aspects of the school that excite you and make you eager to attend. Convey your enthusiasm about potentially attending the institution.

Also, keep in mind that the interviewer likely has a busy schedule. A college interview thank you note is not meant to be an essay or a recap of the entire interview. The thank you note should be concise and to the point.

Sample Thank You Letters for After a College Interview

Composing the thank you letter is easier after reading a couple of examples. Remember that your note should be unique to your conversation. A cookie-cutter thank you note won’t come across as thoughtful, so take time to personalize your note before you hit send.

Sample College Interview Thank You Note #1

Dear [interviewer], I want to thank you for taking the time to meet with me yesterday. I thoroughly enjoyed speaking with an alumnus about the impressive and diverse school that is [university]. I remain enthusiastic about attending [university] and becoming involved in the student body. Speaking of involvement, I looked into the [student program] you mentioned and am impressed by the positive impact the group has made on sustainability at the school. It’s a testament to just how driven and innovative the university’s students can be. Thank you for sharing that with me and for the opportunity to interview. Please let me know if there is any additional information that I can offer. I look forward to hearing from you. Sincerely, [your name]

The sample thank you note above begins and ends with gratitude. It referenced a specific detail from the interview and emphasized the candidate’s interest in attending the university. For a different approach with similar core components, read the sample letter below.

Sample College Interview Thank You Note #2

Dear [interviewer], It was a pleasure meeting with you this morning. Thank you for sitting down with me and taking the time to get to know me. Hearing about your experience as a [university] student brought a unique perspective that excited me even more about the prospect of attending. It’s nice to know how welcoming the student body is. I also enjoyed learning more about the opportunities that the [department] offers for students like me that are interested in double majoring. It’s clear that I would have the opportunity to pursue both my passions at [university]. Overall, speaking with you was a beneficial experience, and I want to thank you again for your time and consideration. P.S I stopped by the [on campus cafe] you recommended and tried one of the blueberry muffins. You were right—they are delicious. Thanks for the tip! Sincerely, [your name]

This sample note takes a slightly less formal approach than the first and references multiple conversation pieces from the interview. There are multiple expressions of gratitude in the letter, and an upbeat tone helps convey enthusiasm.

Get All the College Interview Help You Need

Whether you have one or twenty college admissions interviews, preparation is key for success. That’s why InterviewFocus is here to coach you on all things interview.

With InterviewFocus, you receive personalized recommendations detailing how you can improve your performance. With in-depth metrics , including an eye contact score, tone of voice evaluation and a frequent word counter, InterviewFocus helps you hone your interviewing skills.

Try InterviewFocus today so you can converse with confidence.

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How to Write a Scholarship Thank You Letter

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Congratulations! You’ve won a scholarship! This is exciting news. However, you have a bit of work ahead of yourself before you actually receive the funding: you need to accept the scholarship, and you need to submit a thank you letter to the donor(s). This handout provides advice on the latter: how to write an effective thank you letter for the reception of scholarship funds. Generally, you have three specific areas to address in this type of letter: the thank you, the “why it matters,” and the formatting. This handout will cover all three.

Thank Your Donor

The core of your letter should focus on the actual gratitude you feel that you were selected for this scholarship. You will want to actually, explicitly say how thankful you are. Phrasings you could adopt or mimic in your letter can include:

• Thank you for selecting me to receive the [X] scholarship.
• I feel honored that you selected me to receive the [X] scholarship.
• My name is {Y}, and I want to thank you for choosing me to receive the [X] scholarship.

You can write it entirely differently than these templates, of course, but hopefully they give you an idea of how to begin your letter. In short, make sure you show gratitude from the first moment all the way through to the end of your letter.

Explain Why It Matters

In addition to the explicit thank you , another aspect of the scholarship thank you letter is to explain how these funds will impact your studies and your future: why it matters. To effectively explain, you will need to offer up some details about yourself, including your past, present, and future. Let’s unpack what might fit into each:

• where you are from, what’s your family dynamic
• which life experiences have shaped you
• how have they led you to winning this scholarship
• your declared major and relevant studies
• what you enjoy in your free time
• whether you belong to any groups
• what you hope you will achieve once completing college
• where you hope your career path will take you
• how this scholarship has paved the way or contributed to this future

Remember that you should keep your letter to one page, around 300-500 words total, so you can’t cover absolutely everything about who you are and what you want to do – focus on what you need to get your point across, and no more.

Professional letters have very specific guidelines for what to include and how it should look. On this page, we’ve provided a template you can use to build your specific scholarship thank you letter, with some annotations explaining these aspects in more detail. For the three paragraphs, write out what the first page of this handout describes.

[Your Name] [Your Address] [Your Contact Info]

[Salutation]

This formatting assumes you are writing a separate document you will then attach in an email (as either a .pdf or a .docx file) to [email protected] . Make sure to label the file appropriately (for example, “X Scholarship Thank You Letter”). Also make sure to write a brief but professional email that outlines the reason for your correspondence, and directs the reader to the attached letter.

Checklist for Your Scholarship Thank You Letter

• Do you have the formatting properly executed, with addresses, greetings, salutations, etc.?
• Have you clearly thanked your donor at multiple points within the letter?
• Have you given a sense of who you are, and what you hope to achieve as a result of these funds?
• Have you kept it to around one page, the preferred length? Should you find ways to trim, if not?
• Do you have any mistakes you need to fix in a quick proofreading/editing review?

Adapted from U.S. News & World Report and We Are Teachers as well as information from Financial Aid – check these out for great examples and more information to help you write the best thank you letter you can muster!

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How to write a scholarship thank you letter.

There’re many steps to take when it comes to securing college scholarships , but one important step you might not be aware of is writing a thank you letter after you’ve been chosen as the recipient. It can help you establish a relationship with the donor or organization who awarded you the scholarship, which can help you secure future scholarship money and start to develop professional connections. In short, it’s an especially important step in the scholarship process and something you shouldn’t skip. 

In this article, we’ll cover why it’s so important to write that scholarship thank you letter — and to follow up on it — along with tips for what to include in the letter and a sample template. Keep reading, and don’t forget to write those thank you letters!

Should I write a scholarship thank you letter?

Besides wanting to thank the donor or institution that supplied you with a scholarship, there’re some less altruistic reasons to write scholarship thank you letters. 

First and foremost, often, if you get awarded a scholarship, it’s only going to be for one academic year, and you’ll have to reapply for that scholarship the following year. Creating a relationship with the donor or institution might help you. 

The second reason is that it can help you start to build a relationship with the person or organization that awarded you the scholarship, which could help you professionally down the line. You’ve likely heard how important networking is to securing jobs, so consider this early training.

Tips for writing a scholarship thank you letter

Now that we’ve established that it’s important to write scholarship thank you notes, you’re probably wondering if they should be handwritten or emailed. While a handwritten note is a nice gesture, email has huge advantages when it comes to scholarship thank you letters. The ease of email is going to work to your advantage in this scenario, making it very easy for the email recipient to stay in touch with you and for you to start building a relationship with that person or organization. 

It’s also easily shareable. If the scholarship is via a large institution, for instance, an email can be easily forwarded, meaning more people will see it, which will work to your advantage. 

Now, as far as what to include in the note, you’re going to want to express gratitude for the scholarship but also describe how the scholarship will help your educational career and your future career goals. You can also use the letter to demonstrate how your work is going to have a greater impact on the community or in the world after you’re done with your degree — all thanks to the scholarship.

Consider this first scholarship thank you letter just a starting point, too. It’s always nice to take it further and write a follow-up a year later detailing what you’ve accomplished.

Dos and don’ts for what to include in a scholarship thank you note

Here are a few dos and don’ts for what to include in a scholarship thank you letter:

• Use the letter to express your gratitude for the scholarship 
• Use the letter to demonstrate how the scholarship is going to help you achieve your education and careers goals 
• Use the letter to show how your personal goals are going to have a bigger impact on your community or the world 
• Use the letter as an opportunity to ask for additional funding 
• Directly mention how much money you’ve received from the scholarship 
• Be long-winded and unnecessarily wordy

Example Template of a Scholarship Thank You Letter

[Date] [Mr./Mrs./Ms. First and Last Name of Donor or Name of Organization] [Name of Scholarship] [Address] [City, State, Zip]

Dear [Donor Name or Organization Name],

Part 1: Establish why you're writing the letter

I’m writing to thank you for your generous [Name of scholarship] scholarship. I was thrilled and appreciative to learn that I was selected to receive this scholarship.

Part 2: Share where you’re in college, what you’re studying, and how the scholarship is going to help you meet your education goals

I’m an education major with a focus on early childhood education. I plan to pursue a career in early childhood education focusing on special needs children upon graduating from [Name of College]. I’m currently a junior carrying 15-course credits. After graduation, I’ll attend a master's degree program in early childhood education. Thanks to you, I’m one step closer to that goal. 

Part 3: Close by thanking the person again and making a commitment to do well with the donor’s investment while not losing sight of also helping the community at large

By awarding me the [Name of scholarship], you’ve enabled me to focus on my educational goals. Your generosity has inspired me to help others and give back to the community, too. It’s because of your generosity that I’m especially focused on helping others in the education space.

[Sign your name here]

[Type your name]

Final thoughts

While securing scholarships can be an arduous process , it’s incredibly important to write scholarship thank you notes once you’ve secured funding. It can help you in numerous ways — including helping you secure that same scholarship the next academic year. When in doubt, keep the letter simple, but also share how you’re going to use the funds to further your education and career goals.

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How to Write a Great College Interview Thank You Email

What’s covered:, when to send your thank you email, what to include in your thank you email, how to format your thank you email, example of a good thank you email, how to calculate your odds of acceptance after your interview.

You’ve just finished your interview, and you’re wondering if there’s anything else you can do to cement the great impression you’ve just made on your interviewer. There is one thing that we recommend, and that’s sending a thank you note. Doing so will help you stick out as a thoughtful, respectful candidate who pays attention to details and expresses gratitude to the people who’ve helped you along the way. 

Ideally, you will send your thank you email within 24 hours of your interview. This way, your interviewer knows it wasn’t an afterthought, that you’re genuinely appreciative of the opportunity to interview, and an overall organized, attentive person. Sending a late thank you can make you seem forgetful or sloppy. At most, your thank you can come 48 hours after your interview if you have a busy next day and truly can’t find the time to write it, but we don’t recommend waiting any longer than that. 

Additionally, you’ll want to make sure that your email is sent around normal business hours, or 9 am to 5 pm. It’s okay to stray a little outside this; it’s fine to send an email at 8 am, or 6:30 pm, for example. Sending an email too early or too late, however, can strike your interviewer as odd. You shouldn’t be emailing them at 10 pm or 4 am, as this will seem strange, and you run the risk of your note getting lost in spam or promotional emails, which tend to come in at odd hours. 

Your Interviewer’s Preferred Title

In starting out your email, make sure you use the name that you used during the interview, which includes your interviewer’s first name if that’s how they asked you to refer to them. Although interviewers of course feel greatly important to you, many interviewers are alums who view these conversations as quite casual, so being too formal if they’ve requested the opposite may feel strange to them.

On the flip side, if your interviewer didn’t explicitly state that they would like you to use their first name, make sure that you’re using the correct title—using Mrs. or Mr. instead of Dr. can rub people the wrong way, as can using Mrs. instead of Ms. or vice versa. 

Appreciation for Your Interviewer’s Time

Someone took time out of their day to meet with you and assist in your college process. You should thank them for that! Interviewers who are not working for the school and are merely engaged alums likely weren’t even paid for their time. You don’t need to dwell on the point, but a quick, genuinely appreciative acknowledgement of the time your interviewer invested in you is a great way to begin your email.

Reiterated Interest in the School

Your thank you email is a great place to underscore one more time how excited you are to have the opportunity to interview for, talk about, and present your candidacy for a place at this school. Like with everything in college admissions, the more specific you can be, the better—mentioning the science program you want to join, or the art class you hope to take will remind them how deep your interest goes much more than just talking vaguely about the location.

Something Specific From the Interview

Maybe your interviewer told you about their time working for the student newspaper, or how the Lunar New Year celebration coordinated by students was their favorite event on campus. Perhaps you joked about your support of rival sports teams, or you realized the two of you shared a favorite book. You could even comment on a question you particularly appreciated. 

What’s important is that you demonstrate that this thank you note was written for this interview in particular, with time and care, and that you were paying attention. 

Offer to Keep Them Updated

If you feel especially confident in the bond with your interviewer, you may offer to let them know if you receive an offer of admission. You can do so in the form of a direct statement (“I’ll let you know about any updates to my admissions status”) or an option (“If you would like, I will let you know what admissions decision I receive”). 

Do keep in mind that for interviewers who work in admissions offices, this offer may be redundant or unnecessary. 

While you may have a lot that you want to say about yourself, the school, and why you should be admitted, your thank you email is not the place for that. It may be tempting to add just one thing that you forgot to mention during your interview, but doing this takes away from the purpose of the email as a thank you note, and can make your thank you seem opportunistic and insincere. 

Instead, keep your email brief and to the point. This note should be two to three paragraphs max, and should focus on your appreciation for the interviewer, their time, and the meeting the two of you had. To make the best impression, you should also proofread your email carefully, and get a friend or family member to look it over for typos or grammatical errors before you send it. A thank you email with obvious spelling or writing errors is a terrible final impression to leave on your interviewer. 

Finally, though these emails seem formulaic and it may be tempting to get some help, avoid using AI to write this kind of message. You may believe that the email still sounds original and authentic, but as AI writing becomes more and more prevalent, people are getting better at figuring out when something doesn’t sound quite right. If your interviewer suspects that you’ve used AI to write a thank you email, they may believe that your application isn’t that important to you, after all. 

You may be wondering what all of these elements look like brought together. To answer that question, we’ve included an example of a thank you email a hypothetical student might write after their interview at Vassar:

Dear Mr. Smith,

Thank you for taking the time to meet with me on Saturday! It meant so much that I got to talk to a Vassar alum about the school, especially studying abroad while doing the Vassar/Columbia BA/MPH program. Hearing about your experience in Lisbon settled it for me – if I do pursue the BA/MPH track, I’ll still find a way to get to Europe, too!

I really enjoyed speaking with you, and I’m so grateful that I had the chance to interview for my top school. Your stories about living in Raymond House and the annual Halloween haunted house made Vassar sound like a community and a home, and made me that much more confident that Vassar is where I want to spend the next four years. 

Thank you again for meeting with me! I will be sure to keep you posted on updates to my admissions status. 

Sincerely, 

You can see that in this example, Amanda thanks Mr. Smith, her interviewer, for his time, his aid in her college process, and his particular stories and advice about Vassar. She brings up a specific program she’s interested in, a story that Mr. Smith shared with her, and a few details of why Vassar is so special to her—namely, because it’s a community, a home. All of these elements come together to make a meaningful, unique, and memorable thank you note. 

While the interview is often one of the aspects of the college process that applicants stress about the most, in reality it is unlikely to be the determining factor for your application. So, once you finish writing your thank you letter, you may be wondering how the other, more crucial aspects of your application stack up at your dream schools.

To answer that question, check out CollegeVine’s free chancing engine . It takes into account just about every element of your application (other than your interview, letters of recommendation, and essays, which aren’t quantifiable), including your grades, course rigor, test scores ( if you have them ), and extracurriculars, to give you personalized odds of acceptance at all of your top choice schools.

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How to Write a Thank-You Letter (With Examples)

• Email vs. Paper vs. Thank-You Notes

What to Include in a Thank-You Letter

Tips for writing a thank-you letter.

• Sample Thank-You Letter

Email Thank-You Sample

Theresa Chiechi / The Balance

Thank-you letters, graciously and sincerely written, are essential in the business world. Whether a former boss has provided you with a reference, a business contact has recommended you to their employer, a colleague has helped you with a project, or a potential new boss has just interviewed you for a position, it is important to take the time to thank everyone who helps with your career, job search, or business.

Thank-you letters are a great way to express your appreciation for people’s help.

They can also help you in a number of other ways. A thank-you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make them feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank-you letter depends on many factors.

Email Thank-You Messages

Email is pretty much the standard for business communication these days. If a prompt follow-up is essential—for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision—email is the way to go.

Mailed Thank-You Letters

Physical thank-you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and the person you are thanking.

If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

No matter what form you use to send your thank-you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are thanking the individual for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind them why you are a good fit for the job).

A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing , such as “Best” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks,  especially after a job interview . Not sending a thank-you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank-you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank-you letter you send. For example, if you send thank-you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person—this will come across as insincere.

Keep it brief. Thank-you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Proofread and edit. A thank-you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank-You Letter

This is an example of a general thank-you letter. Download the letter template (compatible with Google Docs and Word Online) or see below for more examples.

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank-You Letter (Text Version)

Jason Jones 123 Main Street Anytown, CA 12345 555-555-5555 jason.jones@email.com

April 5, 2021

Cedric Lee Account Manager Acme Rental 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones (signature hard copy letter)

Jason Jones

When sending an  email letter , as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Terry Lau 555-555-5555 terry.lau@email.com

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How to Write a Scholarship Thank-You Letter (With Examples)

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Summary. To write a thank-you letter for a scholarship, open with a straightforward “ thank you ,” being sure to mention the particular scholarship, then move into an explanation of who you are and how this scholarship will impact you. Close with another note of thanks and sign your name.

Receiving a scholarship is an incredible accomplishment that can ease the financial burden of education.

While you should be excited and proud of this achievement on your behalf, you should remember to write a well-crafted thank-you letter to your scholarship donor.

In this article, we will go over how to write a scholarship thank-you letter, provide examples of sample letters, and give tips to make it the best letter.

Key Takeaways:

College can be very expensive but receiving a scholarship can help lessen that burden so make sure to apply for as many as you can.

While it’s not required to send a thank-you to your donor, it shows a lot about your character and shows how you value this opportunity.

When writing your letter make sure to show your gratitude and go into detail of your goals for the future.

The Importance of Thanking Your Donor

How to write a thank you for a scholarship, examples of thank-you letters for scholarships, tips for writing a thank-you letter for a scholarship, scholarship award thank-you letter faq.

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There’s no doubt about it. If you’ve been awarded a scholarship, you’ve earned it. With that being said, it’s still imperative to thank your scholarship donor for their contribution to your future.

Despite all the balancing that comes with beginning a college education and financing the endeavor, you should find time in between to write a thank-you letter to people and organizations who have contributed through scholarships. While writing a letter of thanks to a donor for their scholarship offer won’t often be required of you, the gesture says a lot about your character and demonstrates how much you value the opportunity.

A thank-you letter for a scholarship can make your donor confident that they picked the right person to receive it. It’s critical for them to know that their donation has gone to a good cause and someone who appreciates it.

Once the excitement of receiving a scholarship has worn off, you should get to work writing a well-written thank-you letter and send it out as soon as possible.

Consider the following steps to creating an appreciative and professional thank-you letter for a scholarship.

Use proper formatting. You should be aware of the format, whether you’re sending a thank-you email or writing a hand-written letter. Do some research into a typical professional format for whichever way you choose to deliver your correspondence, and tailor your own thank-you letter to meet this standard.

Use the correct salutation and date. Opening with a professional salutation is an introduction that welcomes the reader. You want your donor to see you in a positive light from the very beginning.

If you’re very familiar with the donor, you can use “Dear First Name.” In the case of a more distant relationship, stick to using “Mr./Mrs./Ms. Last Name.” When you don’t have a specific person you’ve communicated with, such as when a financial aid institution awards the scholarship, you can thank the university or organization.

Mention the scholarship title and be straightforward with your gratitude. In the first paragraph of your thank-you letter, you should mention the title of the scholarship you’ve received, followed up with your immediate gratitude. Most scholarships have a name, and it’s best to include it early on in your email. If for nothing else, to get your reader on the same page .

Go into detail. Your donor has become well acquainted with who you are by the time they choose you to receive a scholarship. Use the second paragraph of their letter to deepen this connection and let them know what their money is going towards.

Details can Involve:

A description of your past

The things that motivate you

Your goals for the future

Specifics about what the scholarship will help you do

Thank them again. You’ve touched on all the specifics of where you are and where this scholarship will help you go. Now, close your letter by thanking them one more time. While you want to avoid coming on too strong, the donor should be aware of the effect that they’ve had on your life by choosing you for this scholarship.

Use an appropriate closer and include your contact info. Finish off your letter with a professional closer . Using “Sincerely” is a pretty safe bet, followed by your signature or full name. You should also include your general contact info after your signature, such as your phone number, email, or website.

Community Service Scholarship Thank You Letter Example

Subject Line: Thank You for the Scholarship Offer October 22, 2020 Mrs. Leslie Kemper American Student Scholarship Center 229 East Brookville Ln. Berkeley, CA , 28299 Dear Mrs. Kemper, I am thrilled and honored to be a recipient of the Fall 2020 “Outstanding Community Service Scholarship” from the American Student Scholarship Center. I’d like to extend my gratitude for this generous contribution to my educational success. I have been accepted to pursue a bachelor’s degree at the University of Los Angeles, and I plan to focus on film studies. I’d like to use my time studying to further my knowledge and turn it into skills for a real career in the film industry. I’ve known that this was the path for me ever since I saw my first movie with my dad as a child. I thought it was beautiful the way they made a story on the screen and wanted to be a part of that. Your scholarship offer is going to help turn this dream into a reality. I intend to use the financial assistance from the Outstanding Community Service Scholarship to help pay my tuition and go towards needed equipment to excel in the program. Thank you very much for awarding me with this incredible scholarship. It is the help of your generosity that’s allowing me to begin an education that can propel me into a prosperous career in film. Sincerely, Kelsie Everett [email protected] (380)-228-1911 29 Chesnut Dr. Los Angeles, CA , 28820

Academic Achievement Scholarship Thank You Letter Example

Subject Line: Appreciation for Scholarship Award October 22, 2020 Scholarship and Financial Aid Office University of Chicago 289 College Ave. Chicago, IL , 88900 Dear University of Chicago Scholarship Committee, I wanted to reach out with my sincere appreciation for being awarded the Academic Achievement Scholarship by the University of Chicago. I am very excited to receive this scholarship and use it to its full potential. I am entering my sophomore year at the University of Chicago, with plans to graduate in the spring of 2022. I’m majoring in Social Work, and my ultimate goal is to use my education to become a child welfare social worker . I currently work two part-time jobs at restaurants to support my growth towards this goal. During this year, my studies will become much more intense, including a hands-on internship . This scholarship will allow me to only need to work one position and put more time into my schoolwork and internship. I can’t thank the Scholarship and Financial Aid Office of the University of Chicago enough for awarding me with the chance to focus more on my social work studies. I know that my education and skills will benefit greatly from the University’s investment. Sincerely, Timothy Payton [email protected] 900 Lakehill Rd. Chicago, IL, 58503

Be honest. You probably landed this scholarship because you communicated your financial need and aspirations honestly. You should continue this tone in your thank-you letter. When you give details about how much their contribution means to you, dig deep and come up with some sincere emotion. Authenticity will be received well by your donor.

Be concise. Your application was the time to go into page after page details about yourself. Now that you’ve been offered the scholarship position, make sure that your thank-you letter is much briefer. While you want to convey your appreciation and future plans accurately, you should do this in the shortest way possible. Keep it to the necessary information only.

Be appreciative. While it comes with the territory that a thank-you letter involves appreciation, this is especially important when writing one for a scholarship. Being awarded a scholarship is a wonderful gift. Whether it’s coming from an organization or an individual, offering a scholarship to someone says that they believe in your potential and want to help foster your success.

Write it from scratch. While consulting samples from the internet can help you understand the format of a thank-you letter for a scholarship, you should always write yours from scratch. A reader will be able to tell if you’re just filling in the blanks of a script, and it can be discouraging.

Proofread before sending. It’s always a good idea to double check your work for any spelling or grammar errors before sending a thank you letter. Proofread the letter before sending it and make sure all the information is correct, especially the spelling of the name of the person you’re sending it to.

How long should a thank-you letter for a scholarship be?

The length of a scholarship letter should be two to three paragraphs. These paragraphs should be a few sentences each. While there is no right or wrong length, you should not be sending just a sentence or two. You also don’t want to send a letter that is multiple pages.

How do you end a thank-you letter?

Using “Sincerely” is a pretty safe bet. You can also use “best regards”, “gratefully”, or “kind thanks” to end your letter. You will want to keep the ending professional.

How do you respond to a scholarship offer?

The best way to respond to a scholarship offer is to send a letter. This would be in the form of a thank-you letter. When writing this letter you should address it to the scholarship donor, include the name of the scholarship, and show your gratitude for the offer.

A thank-you letter for a scholarship should be about one page long. Your letter can be as short as two paragraphs, but much less than that communicates that you didn’t put any effort into your letter. On the other hand, a thank-you note that is longer than one page is probably too long-winded.

Plymouth State University – Scholarship Thank You Letters

Penn State Abington – Scholarship Thank You Letter Samples

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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How to Write a Professional Thank-You Email

I n a competitive job market, every little detail counts. So, while a thank-you email may seem like a small gesture, a well-written one can set you apart from the sea of competition and showcase your interest in the position.

Crafting the perfect email can be tricky. But don’t worry. We’ll guide you through the essentials of writing a professional thank-you note to help you leave a lasting impression on your potential employer.

Why Send a Thank-You Email?

• Being polite is a professional superpower. A recent survey by Zety found that conscientiousness and agreeableness are the two top qualities employers look for in potential new hires and job candidates. To demonstrate your thoughtfulness, good manners and ability to follow up, always send a thank-you letter after any interaction during the hiring process.
• Demonstrated interest. Given the volume of applications and interviews hiring managers have to sift through to find their ideal hire, sending a thank-you letter helps you stand out from the crowd and showcase your genuine interest in the company. Certified career and resume strategist Victoria Morneau recommends sending a thank-you note even if you've been rejected for the job, as circumstances can change, and you might still be considered for future opportunities. “Back when I interviewed for my first real job upon graduating post-secondary, I was told I was the only candidate to send a thank-you note. Needless to say, I was hired.”

When Should a Thank-You Letter Be Sent?

The general rule of thumb is to send a thank-you letter to everyone you've interacted with during the hiring process. This means not just the interviewer from the first round but also those who participated in subsequent rounds – even if you've already met and thanked them before.

To ensure that the person receives your thank-you letter while the interview is still fresh in their memory, Morneau says it’s best to “send a thank-you email within 24 hours of the interview, during office hours (8 a.m. to 4 p.m.).”

And if you haven't heard back from your desired company after a week, it may be appropriate to check in on the hiring process. Beyond that, she advises that you refrain from further follow-ups. “I once dealt with a candidate who kept pushing and pushing for more information on why they weren't hired. I think it's appropriate to ask for constructive feedback, but after that, you need to know when it's time to move on.”

What to Include in a Thank-You Email

Here are five elements to include in your thank-you emails:

• Conversation reminder. Joseph Liu, career change consultant and host of the "Career Relaunch" podcast, says, “For example, you could include one key learning, a memorable takeaway or a reminder of why you’re excited about the role.” By mentioning specific points from the interview, you demonstrate your engagement and attentiveness to the discussion. 
• Your gratitude. In a few sentences, thank the interviewers for their time and for allowing you to interview for the role. While this may seem obvious, Liu says it’s important to explicitly include the words "thank you" in the email. 
• The value you could provide. Ideally, you want to demonstrate your ability to add value to the company. To do so, Liu says you could “build on an idea you discussed, share a resource or even offer to introduce the interviewer to a helpful contact.” However, don't stress too much if you're struggling to come up with something valuable to share. It's better to skip this step than to force something into your email that feels inauthentic or forced. 
• Your interest in the company. In the thank-you email, reiterate why you’re interested in the role and why you’re the right person for it. For example, you could explain how your current skills transfer to the position you interviewed for. 
• Next steps. Following an interview, Liu says you should send a thank-you email “explicitly stating you hope the hiring manager will give you the opportunity to progress to the next round of interviews.” And if you don’t hear back from the company after a week, send a follow-up email to show your eagerness to pursue this opportunity.

Professional Thank-You Email Samples

Refer to these samples to get your creative juices flowing before crafting thank-you emails following different stages of the interview process.

Thank-You Email After a Phone Screen:

Here’s what you could send to a recruiter after an initial phone screening interview :

Thank you for discussing the (insert job title) position at X Company with me today. I was glad to hear my background is an ideal match for the team, and I look forward to the next steps in the process.”

“Dear Mr. Smith,

Thank you so much for taking the time to speak with me today about my interest in joining X Company as an (insert job title). I understand you must engage with many talented applicants, and I appreciate your eagerness to delve into my background and skills.

I’m confident that my previous experiences in various areas, namely A, B and C, are directly in line with the responsibilities that come with this position, and I’m thrilled at the prospects of adding value to your organization.

I remain very interested in this position and look forward to taking the next step of an in-person interview. Please don't hesitate to be in touch if you need any further information."

Thank-You Email After an Interview:

A thank-you email is a customary gesture that speaks volumes about your character. So, regardless of how you fared in your first round of interviews, always send a thank-you email within 24 hours. Doing so shows the hiring team you appreciate the opportunity and highlights your professionalism and interest in the position.

Here are two templates to help craft your thank-you emails after an interview:

“Dear Miss Adams, 

It was a pleasure meeting you today at X Company. I genuinely appreciate you taking the time out of your hectic schedule to introduce yourself and hear about my qualifications. Your question on A was excellent, as it allowed me to explore the topic of B with you.

After our meeting, I took some time to reflect upon our conversations, and it dawned on me that while responding to your question on C, I failed to elaborate on D. I believe that providing you with this additional information will help your assessment of my candidacy.

Finally, I hope my background and experience in A, B and C will help demonstrate my ability to offer unparalleled value to your company.

Thank you once again for your valuable time and consideration. Please don't hesitate to contact me if I can provide any other information that will help to make an appropriate evaluation of my candidacy."

Thank you so much for your time today. I truly enjoyed learning more about the growth and future goals of the X team at (insert company name). I believe the knowledge I gained from my previous company's experience with a similar growth spurt could be of great value to your team.

Please let me know if I can provide any additional information to demonstrate my qualifications. I’m very interested in continuing in the interview process and appreciate your ongoing consideration.”

Professional Email for a Status Update:

In most cases, you should hear back from the company within one week (two weeks max) after the first round of interviews. Unless the hiring team has specifically informed you that it’ll take longer, consider sending a follow-up email to check the status. Here’s what it could look like:

“Hi Mary, 

I really enjoyed meeting with you on (insert date) and wanted to express my gratitude for the opportunity to discuss my qualifications and skills for the position of (insert job title).

As you know, I’m very interested in becoming a part of (insert company name), and I’m both excited and eager to potentially join your team. I understand that the selection process can take time, and I would like to follow up with you on the status of my application.

May I kindly ask if there are any updates on the position I applied for? It would be helpful if you could give me a rough timeline for when I can expect to hear back from you.

Again, thank you so much for your consideration. I hope to hear from you soon."

Check Your Work

Your thank-you email shows the hiring manager how you communicate, so double-check it and ensure the spelling and grammar are correct. Loren Margolis, certified career coach and founder of TLS Leaders, says it’s also important to “match the tone of your thank-you emails to the tone of the organization.” For example, if the company has a formal culture, start your greeting with “Dear (name)” or “Hello (name)” instead of “Hey (name).” But if it’s a more casual startup, using “Dear (name)” may make you appear too formal.

Also, remember that some hiring managers might share notes with other team members, so don’t forget to customize your emails based on the person's title, department and interests to avoid looking like you’ve copied and pasted the same message multiple times.

Copyright 2023 U.S. News & World Report

Small Business Trends

Creating a small business thank you letter the easy way.

Sending a simple business thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write a business thank you letter to a hard-working employee that shows dedication and commitment to your business. Or you might write a business thank you letter to a loyal customer who continuously repeats purchases with you.

Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude, in turn, encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Here’s a word from Troyia Monay, who gives some tips on how to get more sales with DIY business thank you cards.

How to Make a Business Thank You Card

Creating a thank you card is easy with the right software or template. Take Canva, for instance. Making your cards with Canva is a simple and enjoyable process. Here’s how:

• Launch Canva Open Canva and enter “Thank You Card” into the search field. Browse through various template suggestions to find the perfect fit.
• Select Your Template Navigate through Canva’s wide selection of thank you card designs to locate the ideal template. You can utilize the search function to narrow down options by theme, style, or layout, discovering everything from cheerful to minimalist and classic designs.
• Play Around with Design Elements Enhance your chosen design by utilizing Canva’s drag-and-drop feature. Move photos and images from Canva’s library, adding photos or animation effects to icons, stickers, illustrations, and other available graphics.
• Personalize Your Card Give your card a unique touch by incorporating your own artwork, images, and illustrations within the editing interface. Modify the text, layout, and every small aspect to make it uniquely yours.
• Save, Share, or Print Once satisfied with your creation, you can save and download your card design in formats like PNG, JPG, or PDF. Share it directly on social media platforms, send it through email, print it yourself, or even order prints through Canva’s printing service.

Table of Process Steps

This table provides a clear and concise overview of the process that you can print and post near your computer for easy reference:

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

Thank You Letter Expressing Employee Recognition

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Festive Thank You Letter

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

Thank You Letter Acknowledging a Client Visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

Thank You Letter Recognizing Excellent Customer Service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

Thank You Letter for Partnership Support

Appreciation for Collaborative Efforts

Dear [Partner’s Name],

Building and maintaining strong partnerships are fundamental to our business’s success. I would like to extend my sincere gratitude for your invaluable support and collaborative efforts in our recent joint project. Your expertise and commitment have significantly contributed to our achievements, and I am immensely grateful for the mutual benefits our partnership brings.

Thank you once again for your dedication and for being a vital part of our extended team. I am looking forward to many more successful collaborations in the future.

Thank You Letter for Mentorship

Gratitude for Guidance and Support

Dear [Mentor’s Name],

I am writing to express my deepest gratitude for the invaluable mentorship and support you have provided me. Your guidance has been instrumental in my professional development, and the insights you have shared have greatly influenced my career path.

Your dedication to mentoring has not only enhanced my skillset but also boosted my confidence in tackling new challenges. I am incredibly thankful for the time and effort you have invested in my growth.

Thank you once again for being such an inspiring and supportive mentor. I look forward to continuing to learn from your expertise.

Warm regards,

Thank You Letter for Exceptional Service Delivery

Acknowledging Outstanding Service

Dear [Service Provider’s Name],

I am writing to commend and thank you for the exceptional service you provided to our company during our recent project. Your professionalism, efficiency, and commitment to excellence have not gone unnoticed and have greatly contributed to the project’s success.

Your ability to deliver high-quality results under tight deadlines is commendable, and it has been a pleasure working with someone of your caliber. We are grateful for your dedication and the positive impact you have made.

Thank you once again for your outstanding service. We look forward to future opportunities to work together.

Photo via Shutterstock

I guess it helps to know how to create the letters. The templates help if you don’t know how to get started.

If you hand-write a thank you card it can be even shorter and still carry more impact (in my experience). Something as simple as “Thank you for purchasing [product they bought]. We appreciate it.”

This is really invaluable information. So many different variations of templates all of which set your business aside from the others. Thank you for the options!!

Real nice design and wonderful subject matter, practically nothing else we need :D.

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Ultimate Guide to Writing Your College Essay

Tips for writing an effective college essay.

College admissions essays are an important part of your college application and gives you the chance to show colleges and universities your character and experiences. This guide will give you tips to write an effective college essay.

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Student story: admissions essay about a past mistake, how to write a college application essay, tips for writing an effective application essay, sample college essay 1 with feedback, sample college essay 2 with feedback.

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