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MLA Format | Complete Guidelines & Free Template

Published on December 11, 2019 by Raimo Streefkerk . Revised on March 5, 2024 by Jack Caulfield.

The MLA Handbook provides guidelines for creating MLA citations and formatting academic papers. This quick guide will help you set up your MLA format paper in no time.

Start by applying these MLA format guidelines to your document:

• Times New Roman 12
• 1″ page margins
• Double line spacing
• ½” indent for new paragraphs
• Title case capitalization for headings

For accurate citations, you can use our free MLA Citation Generator .

Download Word template Open Google Docs template

(To use the Google Docs template, copy the file to your Drive by clicking on ‘file’ > ‘Make a copy’)

Table of contents

How to set up mla format in google docs, header and title, running head, works cited page, creating mla style citations, headings and subheadings, tables and figures, frequently asked questions about mla format.

The header in MLA format is left-aligned on the first page of your paper. It includes

• Your full name
• Your instructor’s or supervisor’s name
• The course name or number
• The due date of the assignment

After the MLA header, press ENTER once and type your paper title. Center the title and don’t forget to apply title-case capitalization. Read our article on writing strong titles that are informative, striking and appropriate.

For a paper with multiple authors, it’s better to use a separate title page instead.

At the top of every page, including the first page, you need to include your last name and the page number. This is called the “running head.” Follow these steps to set up the MLA running head in your Word or Google Docs document:

• Double-click at the top of a page
• Type your last name
• Insert automatic page numbering
• Align the content to the right

The running head should look like this:

The Works Cited list is included on a separate page at the end of your paper. You list all the sources you referenced in your paper in alphabetical order. Don’t include sources that weren’t cited in the paper, except potentially in an MLA annotated bibliography assignment.

Place the title “Works Cited” in the center at the top of the page. After the title, press ENTER once and insert your MLA references.

If a reference entry is longer than one line, each line after the first should be indented ½ inch (called a hanging indent ). All entries are double spaced, just like the rest of the text.

Generate accurate MLA citations with Scribbr

Prefer to cite your sources manually? Use the interactive example below to see what the Works Cited entry and MLA in-text citation look like for different source types.

Headings and subheadings are not mandatory, but they can help you organize and structure your paper, especially in longer assignments.

MLA has only a few formatting requirements for headings. They should

• Be written in title case
• Be left-aligned
• Not end in a period

We recommend keeping the font and size the same as the body text and applying title case capitalization. In general, boldface indicates greater prominence, while italics are appropriate for subordinate headings.

Chapter Title

Section Heading

Tip: Both Google Docs and Microsoft Word allow you to create heading levels that help you to keep your headings consistent.

Tables and other illustrations (referred to as “figures”) should be placed as close to the relevant part of text as possible. MLA also provides guidelines for presenting them.

MLA format for tables

Tables are labeled and numbered, along with a descriptive title. The label and title are placed above the table on separate lines; the label and number appear in bold.

A caption providing information about the source appears below the table; you don’t need one if the table is your own work.

Below this, any explanatory notes appear, marked on the relevant part of the table with a superscript letter. The first line of each note is indented; your word processor should apply this formatting automatically.

Just like in the rest of the paper, the text is double spaced and you should use title case capitalization for the title (but not for the caption or notes).

MLA format for figures

Figures (any image included in your paper that isn’t a table) are also labeled and numbered, but here, this is integrated into the caption below the image. The caption in this case is also centered.

The label “Figure” is abbreviated to “Fig.” and followed by the figure number and a period. The rest of the caption gives either full source information, or (as in the example here) just basic descriptive information about the image (author, title, publication year).

Source information in table and figure captions

If the caption of your table or figure includes full source information and that source is not otherwise cited in the text, you don’t need to include it in your Works Cited list.

Give full source information in a caption in the same format as you would in the Works Cited list, but without inverting the author name (i.e. John Smith, not Smith, John).

MLA recommends using 12-point Times New Roman , since it’s easy to read and installed on every computer. Other standard fonts such as Arial or Georgia are also acceptable. If in doubt, check with your supervisor which font you should be using.

The main guidelines for formatting a paper in MLA style are as follows:

• Use an easily readable font like 12 pt Times New Roman
• Set 1 inch page margins
• Apply double line spacing
• Include a four-line MLA heading on the first page
• Center the paper’s title
• Indent every new paragraph ½ inch
• Use title case capitalization for headings
• Cite your sources with MLA in-text citations
• List all sources cited on a Works Cited page at the end

The fastest and most accurate way to create MLA citations is by using Scribbr’s MLA Citation Generator .

Search by book title, page URL, or journal DOI to automatically generate flawless citations, or cite manually using the simple citation forms.

The MLA Handbook is currently in its 9th edition , published in 2021.

This quick guide to MLA style  explains the latest guidelines for citing sources and formatting papers according to MLA.

Usually, no title page is needed in an MLA paper . A header is generally included at the top of the first page instead. The exceptions are when:

• Your instructor requires one, or
• Your paper is a group project

In those cases, you should use a title page instead of a header, listing the same information but on a separate page.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Streefkerk, R. (2024, March 05). MLA Format | Complete Guidelines & Free Template. Scribbr. Retrieved April 3, 2024, from https://www.scribbr.com/mla/formatting/

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• Use a MLA template Video
• Outlining and converting to text Video
• Inserting citations Video
• Create "Works Cited" or a bibliography Video
• Update sources Video

Use a MLA template

Formatting papers in the MLA or APA style is tricky. Downloading a free template does some of the heavy lifting, automating some formatting.

Using the MLA template

To get a correctly formatted paper, Go to FILE > New and search for “APA” or “MLA” depending on what style you want.

Many things will format automatically, but make sure you check the easy gotchas, like spelling errors (words with a red squiggly line under it).

APA, MLA, Chicago: Automatically format bibliographies

Create a bibliography

If you are in college and you are writing research papers, then you are most likely basing your formatting on this, the MLA Handbook for Writers of Research Papers .

Now, when I say "Research Papers” I mainly mean papers for English comp, Literature, History, Political Science.

Other papers might use other handbooks, like the APA or Chicago , but the MLA is probably the most common, and it is easy to adhere to this handbook when you use Microsoft Word.

So let me show you how.

I am here with the start screen, right, where it gives you all sorts of fun templates to choose from.

I am going to search for the keyword MLA and then press Enter, and here we go.

We have the MLA style research paper , okay? I'm going to open that up in just a second.

There's also the APA here, okay.

It's also helpful if your Professor wants you to use that guideline or that handbook, but the MLA is the one we are going to use today.

I'm going to double-click that, and open it. And this is just a template, right? You've probably made templates before.

Select fields and fill them out. I put my course number in here, English Composition 100.

Now, look, I made a spelling mistake.

Actually when I asked a bunch of College Professors what their biggest pet peeves were. Surprisingly, the number one thing was students aren't using Spellcheck.

So if you see a red squiggle, right-click that, and replace it with the correct spelling.

The other thing about Spellcheck is that people are using it, but not being careful in replacing the suggested words with the right word. So, use Spellcheck and use it carefully.

The Date. You can go ahead and you can choose this little Content Control arrow here, and choose the due date.

This date is automatically formatted in the MLA style, so there's the day first, the month, and then, the year, okay? That little automation for you happens throughout this template. It's great.

For example, you have got a one-inch margin on the left, which is what the MLA specifies as, should be your left margin.

You have got a one-inch margin on the right. You have got a one-inch margin on the top.

You have got a half-inch margin here before your header, okay? This is all pre-built for you and ready for you to use, okay?

There's no need to type this out manually and build all these margins manually.

And then the template has all sorts of awesome instructions for particulars of your paper, okay? I'm going to go ahead and type in a title here, “Of Zombies in American Fiction.” Okay, and I'll remove the subtitle. I don't really need that. And so just go ahead and read the instructions.

Capitalize the first and last words of the title and all principal words.

One way I like to do this quickly is, I'll select a line, I'll do Shift+F3 until I get the initial caps for every word, and then I'll go through here and uncap the non-principal words here, like conjunctions and prepositions.

Okay, there we go. So use this template. It's a real boon. It's a real treasure. If you keep on going through here, it'll give you more particulars, like for quotes of more than four lines, use the Quote Style up here.

Okay, for long quotes of more than one paragraph — let's say there's a really long quote and it has two paragraphs or three paragraphs — use the Long Quote Style. It's really good stuff.

You have got a pre-made table here that has all the formatting that the MLA recommends, and you have even got things like this chart and a caption here, with a figure number, which is helpful.

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How to Set Up and Use MLA Format in Microsoft Word

Important to know when writing your dissertation

The Modern Language Association (MLA) is an organization that provides guidelines for professional and academic writers. Many universities, employers, and professional agencies now require writers to conform to the MLA style since it’s easy to use and consistent.

In this article, we’ll cover how you can use the MLA format in Microsoft Word.

The MLA Format Requirements

Here are the basic MLA guidelines:

• Use 1-inch margins on all sides
• Use a legible font like Times New Roman
• Use 12 size font
• Use double-spacing throughout the entire document
• Use indentation for the beginning of each paragraph
• Include a header that displays your surname and page numbers on the top right-hand side
• The first page should include your name, paper information and date
• The title of your paper should be centered on the first page
• The end of the paper should include a Works Cited page with MLA citations

How to Set Up the MLA Format in Word

Here’s how you can organize your Word document so that it conforms to the MLA guidelines. We’ll cover each requirement in turn, so start at the top and work your way down.

1. Set the Margins

To set 1-inch margins:

• Click on the Layout tab (in older versions of Word this will be Page Layout ).

• Select Margins then click Custom Margins .

• For the Top , Bottom , Right and Left margins, type 1 and press Enter .

• Select OK .

2. Set the Font and Font Size

To change the font:

• Select the Home tab.

• Click the font drop-down menu and select the Times New Roman font (or a similar font like Calibri).
• Click the font size drop-down menu and select 12 .

3. Set Double Line Spacing

To set double-spacing:

• Select the spacing drop-down menu . This icon looks like blue up and down arrows beside four horizontal lines. Click 2 .

4. Set the Indentation

To set paragraph indentation:

• Right-click the document and select Paragraph .

• Make sure the Indents and Spacing tab is selected.
• Click the drop-down menu beneath Special and select First line . Then, click the field beneath By and type 1 cm .

Alternatively, you can press the tab key before starting each new paragraph.

5. Set the Header

To set your header:

• Click the Insert tab.

• In the Header & Footer section, select Header and click Blank (the top option).

• In the header, type your name and press the spacebar once.
• Click the Home tab.
• Select Align Text Right in the Paragraph section.

6. Set the Page Number

To set page numbers:

• Using your cursor, click in the header after your name.
• Select the Header and Footer tab.

• Select Page Number , click Current Position and select Plain Number .

7. Include Key Information on the First Page

Now that your formatting is set up, it’s time to include the required information on the first page of your document.

This should be one to four lines with your full name and other key information such as your course name, course number, instructor’s name, and date (written in a day, month, year format).

After the date, click the Enter key, type your document or research paper’s title and center the text by pressing Align Text Center in the Home tab.

8. Format the Works Cited Page

If you include citations in your document, these also need to conform to the MLA handbook. The list should be:

• Titled with “Works Cited” at the top of page
• In alphabetical order
• Left-justified
• Double-spaced
• Indented with a hanging indent

To include a hanging indent , select your citation list, right-click your document and select Paragraph . In the Indentation section, select the drop-down box underneath Special , select Hanging , and click OK .

Time to Get Writing

Now that you’ve formatted your MLA paper correctly, it’s finally time to get writing. With this formatting guide, you’ll have no trouble passing the MLA requirements. Just make sure to double-check your document before you submit it!

Jake Harfield is an Australian freelance writer whose passion is finding out how different technologies work. He has written for several online publications, focusing on explaining what he has learned to help others with their tech problems. He’s an avid hiker and birder, and in his spare time you’ll find him in the Aussie bush listening to the birdsong. Read Jake's Full Bio

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