report writing example english

Report Writing: Format, Topics, and Examples

Learn the essentials of report writing with this comprehensive guide. Explore the proper format, find inspiring topics, and discover real-world examples to enhance your report writing skills.

What is Report Writing?

A Report Writing is a written account that helps us to know about an event, situation, or occurrence in detail that has already taken place.

Report Writing is a narrative of Events described in an impartial approach. Rules and Format of Report Writing are necessary to know for English report writing. Examples of Report Writing help us in doing this easily.

The Power of Effective Report Writing

Report writing is a skill that transcends industries and disciplines, playing a vital role in conveying information, analyzing data, and making informed decisions. 

Whether you are a student, a researcher, a business professional, or someone looking to improve your communication abilities, mastering the art of report writing is essential for success. 

This article will provide you with insights into the format, topics, and real-world examples of report writing to help you become a proficient report writer.

Understanding the Format of a Report

A well-structured report not only facilitates easy comprehension but also leaves a lasting impact on the reader. Understanding the proper format is the foundation of creating an effective report. In crafting a comprehensive and impactful report, one must carefully consider and include the following crucial elements. :

1. Title Page

The title page should include the report’s title, the name of the author or organization, the date of submission, and any relevant affiliations.

2. Abstract or Executive Summary

The abstract or executive summary is a concise overview of the report’s main points, providing the reader with a snapshot of the entire report’s content.

3. Table of Contents

The table of contents outlines the report’s structure, listing the headings and subheadings with corresponding page numbers.

4. Introduction

The introduction sets the stage for the report, providing context, stating the purpose, and highlighting the significance of the topic.

5. Methodology

In research-oriented reports, the methodology section explains the approach taken to gather data, conduct experiments, or perform studies.

6. Findings

The findings section presents the data collected or the results of the research in a clear and organized manner, often using tables, graphs, or charts.

7. Discussion

The discussion section interprets the findings, provides insights, and offers explanations for observed patterns or trends.

8. Conclusion

The conclusion summarizes the main points, draws conclusions based on the findings, and may include recommendations for future actions.

9. Recommendations

In reports with actionable outcomes, the recommendations section suggests specific steps or strategies based on the findings.

10. References

The references section lists all the sources cited in the report, ensuring proper acknowledgment of external work and adding credibility.

Writing Tips for an Effective Sample Report

Creating a compelling report requires not just proper structure but also excellent writing skills. Here are some valuable tips to enhance your report writing:

1. Know Your Audience

Understanding your target audience is crucial when writing a report. Tailor your language, tone, and content to suit the reader’s level of expertise and interest.

2. Use Clear and Concise Language

Keep your writing clear, straightforward, and to the point. Avoid jargon and unnecessary technical terms that may confuse readers.

3. Organize Information Logically

Present information in a logical sequence, ensuring that each section flows smoothly into the next. Use headings and subheadings to provide a clear structure.

4. Support Claims with Evidence

Back up your statements with credible evidence and data. This adds credibility to your report and strengthens your arguments.

5. Edit and Proofread Thoroughly

Always review your report for grammar, spelling, and punctuation errors. A well-edited report shows professionalism and attention to detail.

6. Seek Feedback

Before finalizing your report, seek feedback from colleagues or peers. Fresh perspectives can help identify areas of improvement.

Selecting Engaging Report Writing Topics

Choosing the right topic is essential for crafting a compelling report. Whether it’s for academic, business, or research purposes, an engaging topic will capture the reader’s interest and keep them invested in your report. Here are some inspiring report writing topics:

1. The Impact of Technology on Modern Workplace s

Explore how technology has transformed traditional workplaces, affecting productivity, communication, and employee satisfaction.

2. Environmental Sustainability in Urban Cities

Examine the efforts made by urban cities to promote environmental sustainability, including green initiatives and waste reduction strategies.

3. The Rise of E-Learning: A Comprehensive Analysis

Analyze the growth of e-learning platforms, their effectiveness in education, and their potential to revolutionize the traditional learning system.

4. Cybersecurity Threats and Mitigation Strategies for Businesses

Investigate the latest cybersecurity threats faced by businesses and outline effective strategies to safeguard sensitive data and prevent cyber attacks.

5. Mental Health in the Workplace: Strategies for Employee Well-Being

Discuss the importance of addressing mental health issues in the workplace and propose strategies to support employee well-being.

Real-World Examples of Impactful Reports

To gain a deeper understanding of report writing’s practical applications, let’s explore some real-world examples:

1. World Health Organization (WHO) – Global Health Report

The WHO publishes comprehensive reports on global health issues, providing data on disease outbreaks, vaccination rates, and healthcare access worldwide. These reports play a crucial role in shaping global health policies and initiatives.

2. McKinsey & Company – Industry Research Reports

Management consulting firm McKinsey & Company produces insightful industry research reports that analyze market trends, consumer behavior, and business strategies. These reports serve as valuable resources for executives and decision-makers.

3. Intergovernmental Panel on Climate Change (IPCC) – Climate Assessment Reports

The IPCC releases periodic reports on climate change, assessing its impacts, causes, and potential solutions. These reports are instrumental in guiding environmental policies and international climate agreements.

A Sample Report Writing Format on A Bank Robbery.

The following points will make it easy to write a report easily shown below.

( Heading) DARING BANK ROBBERY

( Who Reported ) By a Special Correspondent

Where, When, What: Kolkata, August 14 (Introduction): A daring (CART) robbery took place today at 3 p.m. at the United Bank of India, Gariahat Branch, Kolkata.

How, why, Casualty: According to the Branch Manager, three men armed with pistols overpowered the security staff and locked the gate from the inside. One of the miscreants (710) herded the customers and the staff into one corner of the bank and kept them silent at gunpoint. The other two miscreants snatched the keys from the Manager.

Condition: Then they unlocked the vault and bagged cash and jewelry worth Rs. 40 lacks. They came out of the bank hurling bombs, jumped into a black Maruti Van, and sped away.

Reaction & Measures Taken (Conclusion): The police arrived within half an hour. No one has been arrested yet. Investigations are on, as the Deputy Commissioner of Police told the media.

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Report writing types in english:.

Basically, Report writing in English is of  three types .

• General Report Writing:  These reports give an account of a person’s experience of an event or an incident.
• Newspaper Report Writing:  Newspaper reports are based on true incidents or accidents meant to express some information to the public.
• Business Report Writing:  Business reports are made on orders based on observation, investigation, and analysis.

General Report Writing Examples

Example 1: Business Report – Market Analysis

Title: Market Analysis for XYZ Company’s Product Expansion

Executive Summary: The market analysis report assesses the potential of XYZ Company to expand its product line into a new market segment.

Introduction: This report aims to investigate the feasibility and potential challenges associated with XYZ Company’s entry into the youth-oriented consumer electronics market.

Methodology: Data was collected through a combination of surveys, focus groups, and secondary research from reputable industry reports.

Findings: The youth-oriented consumer electronics market is growing rapidly, with an annual growth rate of 12% over the past three years.

XYZ Company’s brand recognition is relatively low among the target audience.

The price sensitivity of the target market is a significant factor to consider.

• Analysis: The findings suggest that while there is a lucrative opportunity for XYZ Company to enter the market, it will require a focused marketing campaign and competitive pricing strategies to overcome initial brand awareness challenges.
• Discussion: By leveraging social media and influencers, XYZ Company can effectively reach the target audience and build brand loyalty. Additionally, offering a competitive pricing model will attract price-conscious customers.
• Recommendations:
• Collaborate with popular influencers to gain credibility and reach a wider audience.

Offer attractive introductory pricing and discounts to entice price-sensitive customers.

Conclusion: Entering the youth-oriented consumer electronics market presents a promising opportunity for XYZ Company. By implementing the recommended strategies, the company can capitalize on this potential growth and expand its product line successfully.

Remember that the specific format and content of a report may vary based on the requirements set by your institution, organization, or supervisor. Always check for any specific guidelines before starting your report writing.

Write a newspaper report on the “Annual Prize Distribution Ceremony in your school” 

Annual Prize Distribution Ceremony in your school

By Staff Reporter

[City, Date]: The air was abuzz with excitement and anticipation as [Your School Name] hosted its grand Annual Prize Distribution Ceremony yesterday. The event, held in the school auditorium, was a momentous occasion that celebrated the academic excellence and achievements of the students.

Distinguished guests, parents, and faculty members graced the ceremony with their presence. The school principal, in his opening address, emphasized the significance of recognizing and applauding students’ efforts beyond academics.

The highlight of the event was the distribution of prizes to the meritorious students, acknowledging their outstanding performance in academics, sports, and extracurricular activities. The audience erupted with applause as the achievers walked up the stage to receive their awards.

The melodious music, vibrant dances, and thought-provoking skits captivated the audience.

The Annual Prize Distribution Ceremony concluded on a high note, leaving everyone inspired and motivated. It served as a testament to the school’s commitment to nurturing holistic development among its students.

[Your School Name] once again proved that it is not only a center of academic excellence but also a platform for nurturing well-rounded individuals.

By [Your Name]

Write a newspaper repot on “A terrible fire broke out in Kolkata”

Terrible fire breaks out in kolkata, causing extensive damage.

Kolkata, Date: A devastating fire broke out in a commercial area of Kolkata yesterday, causing widespread destruction and panic among residents and businesses. The incident occurred in the bustling market district, engulfing several multi-story buildings.

Eyewitnesses reported that the fire started in one of the shops due to an electrical short circuit and quickly spread to nearby establishments. Despite the immediate response from firefighters, the blaze proved challenging to control, as narrow streets hindered their access.

Local authorities and emergency services rushed to the scene, evacuating people from nearby buildings and providing medical assistance to those affected. Tragically, a few individuals sustained minor injuries in the process.

The fire caused extensive damage to properties, resulting in significant financial losses for business owners. The full extent of the damage is yet to be assessed.

Investigations into the incident are underway to determine the exact cause and potential safety lapses. As the city mourns the loss of properties and livelihoods, efforts are being made to extend relief and support to the affected residents.

1. Write a report for a newspaper about A Terrible Train Accident.

Odisha Train Accident / Coromandel Express Train Accident

Balasore, 3rd June 2023: At around 7 pm, 2nd June on Friday evening 10-12 coaches of the Shalimar-Chennai Coromandel Express derailed near Baleswar and fell on the opposite track. After some time, another train from Yeswanthpur to Howrah dashed into those derailed coaches resulting in the derailment of its 3-4 coaches. The train crash involving two passenger trains and a goods train in Odisha’s Balasore on Friday is said to be one of the deadliest rail accidents in India. More than 230 people have lost their lives in the accident and 900 have been injured. NDRF, ODRAF, and Fire Services are still working to cut the bogie and try to recover the living or the dead. Local people were seen helping the teams responsible for rescue and relief operations and they queued up to donate blood for the injured in Balasore. As a result, Local people became able to rescue 200-300 injured people A high-level committee has been declared to conduct an inquiry into the train accident. The Centre has announced an ex-gratia compensation of Rs 10 Lakh each to the kin of the deceased and Rs 2 Lakh to grievous and Rs 50,000 for minor injuries, Union Railways Minister Ashwini Vaishnav said.

2. Write a report for a newspaper about A Magic Show .

By Anik Dutta

On Friday, November 18:  our school authority invited a magician to surprise the students of the school with a magic show. The magic show was a gift to the students from the school’s authoritative body as the school won the award for Best Disciplined School in Kolkata for the year 2015. The magic show was organized on the school’s open-air stage. The show went on for 2 hours, from 12 to 2 pm. The first magic shown by the great magician was pulling out of a rabbit from his hat which was absolutely empty when he wore it. The spectators were pleasantly surprised. He showed exciting magic tricks one after the other and ended the show with a message to the awestruck students, ‘Practice maths well, and you can do magic too as it is nothing but a game of calculation’. The show was immensely appreciated by all.

3. Write a report for a newspaper about Health Issues of the people of your District .

Health Issues of the People of Your District

By Ravi Yogi

On 20 May 2021:  a health awareness campaign camp was organized in the Howrah district by the World Health Organisation. Some volunteers were chosen, who from then on, visit each house every month to remind people to get their children vaccinated. People now follow their instructions and keep their surroundings clean to avoid certain diseases. The volunteers distributed water purifiers at a cheap rate so that people could use them to get pure water. The mosquito-repellant sprays are used every month and mosquito nets are now used to keep mosquitoes away. If the volunteers arrange a blood donation camp every month it could help the people in need. Also, a free health checkup camp could be arranged for further health improvement of the people of the locality.

4. Write a report for a newspaper about the Annual sports Event of Your School .

Annual Sports Event of Your School

By Anwesha Das

The annual sports day of our school (St. Agnes H.S. School) was held on February 15 for the junior students at the school grounds. The event for the junior students started at 9:30 in the morning with a relay race. The next race they had was a tricycle race and the last one the junior students had was a treat to watch. The junior ones’ had to run wearing long gowns and they had to run the track without falling even once.

The juniors enjoyed the fun sporting events a lot, while the visitors’ race involving the parents remained the highlight of the day. At the end of the program Chief Guest Sourav Ganguly gave away the awards to the winners and the class teacher of each class distributed a box containing candies, a chocolate pastry, an orange, and two vanilla cream-filled wafer biscuits to every pupil of her class. The event turned out to be a joyful one with a smile on everyone’s face.

Newspaper Report Writing : Format, Topics, Examples

5. write a newspaper report on the first downpour of the season ..

FIRST DOWNPOUR OF THE SEASON

Kolkata, June 13:  Today Kolkata experienced its first downpour during the season. The showers were brought about by a deep depression over the Gangetic West Bengal. There was incessant (WESO) rainfall accompanied by thunder and lightning. In Kolkata, it rained throughout the day with occasional breaks. The weather office at Alipore has recorded a rainfall of 20 cm. Many low-lying areas went underwater. Some of the major roads were waterlogged for several hours. There were traffic jams on many roads. The hand-pulled rickshaws had stopped. Train and air services were disrupted. There were cable faults in many parts of the city. Two persons were electrocuted. But they have not yet been identified, said the police officials.

6. As a Reporter for an English daily, write a report about A violent cyclonic storm .

A VIOLENT CYCLONIC STORM

By a Special Correspondent

Katak, August 12:  A violent cyclonic storm ravaged the coastal areas of Odisha today. The cyclone started at about 6.45 p.m. It was said to have rushed at a speed of 80 km per hour. The worst-affected areas include Puri, Baleswar, and Paradip. The cyclone raised the sea to an alarming height. The high tidal waves submerged the low-lying coastal areas. It caused incalculable damage to life and property. More than 10,000 people were rendered homeless. Train services were totally disrupted. The State Government sent its rescue team along with central paramilitary forces to tackle the situation. A sum of Rs. 3 crores has been sanctioned for the relief and rehabilitation of the cyclone-hit people.

7. Write a report for a newspaper about A Serious Road Accident

A Serious Road Accident

Kolkata, January 18:  As many as 20 persons including two women and a child were injured in an accident at about 8 pm, on M, G, Road yesterday. The accident took place when a speeding minibus, in a bid to overtake a private bus, skidded off the road. The vehicle carrying 45 passengers went straight into a shopping mall, after breaking the roadside railing, Persons inside the mall and the bus suffered serious injuries Local people started the rescue operation. The injured were taken to the nearest hospital. Locals got agitated and blocked the road causing the suspension of traffic for more than 3 hours. However, the police came and brought the situation under control.

8. Write a report within 100 words for an English daily about Cyclone hitting Coastal West Bengal .

Cyclone hits Coastal West Bengal

-By a Staff Reporter

Kolkata, June 12, 2013:  A severe cyclone with a speed of 80 km. per hour hit the coastal areas of West Bengal yesterday evening at about 6-45 p.m. Caused by a deep depression in the Bay of Bengal, the cyclone ripped through the state resulting in huge damage to life and property. 60 persons have died and thousands have been rendered homeless. Train services have been disrupted leaving a number of people stranded. The state government has taken immediate steps to provide relief to the victims. More than 5000 people have been evacuated to temporary relief shelters. The Chief Minister has reviewed the situation and assured the people of all help.

9. Write a newspaper report on a road accident within 100 words .

BRAKE FAILURE BUS COLLIDES WITH A TRUCK

By a Staff Reporter

Kolkata, October 1, 2015:  Yesterday at around 10:30 am an accident took place at Sinthi More when an Esplanade bound bus, of route no 78/1, suddenly collided with a truck. The report says the brake failure of the bus was the cause of this mishap. Five passengers were injured including a child and a woman. According to passengers, the ill-fated bus was moving at a great speed. Near Sinthi More the driver lost control and banged behind a truck. Local people rushed in, and took the injured to the nearest hospital where they were released after first aid. Traffic got disrupted. Cops reached the spot quickly, intervened, and normalcy was restored within an hour.

10. Write a report on a Railway accident.

A MAN DIED IN A RAILWAY ACCIDENT

By Kishore Ganguli

Kolkata, April 25:  A man died after he had been hit by a Sealdah bound train close to Barrackpore station around 5.40 am today when the victim was returning home from a regular morning walk. According to an eyewitness, the man was trying to cross the tracks, got confused, and ended up on the track on which the train was coming on. Being hit on his head, he was hospitalized immediately. But the doctors declared him dead. The locals made a blockade on the railway tracks. The police came, dispersed the irate mob and the train service was restored. The railway authorities announced an exgratia payment of Rs 2 lakh to the next of kin of the deceased. The situation is tense till now.

FAQs about Report Writing

Q: what is the ideal length for a report.

Reports can vary in length depending on their purpose and complexity. However, a concise report of 10-20 pages is often preferred to keep the reader engaged.

Q: Can I use bullet points in my report?

Yes, using bullet points can enhance readability and make key information stand out. However, use them sparingly and only when appropriate.

Q: Should I include visuals in my report?

Yes, incorporating relevant visuals like graphs, charts, and images can make complex data easier to understand.

Q: Can I include my opinion in the report?

While reports should be objective and fact-based, there might be instances where your expert opinion is valuable. If so, clearly distinguish between facts and opinions.

Q: How can I make my executive summary compelling?

The executive summary should be concise yet informative. Highlight the most important findings and recommendations to pique the reader’s interest.

Q: Is it necessary to follow a specific report writing style?

Different organizations or fields may have their preferred report writing style. Always follow the guidelines provided by your institution or industry standards.

Q: What is the main purpose of a report?

A: The main purpose of a report is to present information, findings, and recommendations in a structured and organized manner.

A: Yes, bullet points can help present information concisely and improve readability.

Q: How long should an executive summary be?

A: An executive summary should be concise, typically ranging from one to two pages.

Q: Is it necessary to include visuals in a report?

A: Including visuals such as charts, graphs, and images can enhance the reader’s understanding of complex data.

Q: What are some common mistakes to avoid in report writing?

A: Common mistakes to avoid include using overly technical language, neglecting to cite sources properly, and lacking a clear structure.

Q: How can I make my report more engaging?

A: To make your report engaging, use real-life examples, incorporate visuals, and use a conversational tone when appropriate.

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How to Write a Report (2023 Guide & Free Templates)

You have a report due in a few days, but you’re still procrastinating like a pro.

Sounds familiar?

If you’ve been staring at a blank page, wondering how to write a report the best way possible, you’re not alone. For many, writing a report, especially for the first time, can feel like rolling a giant boulder uphill.

The good news is that from a first draft to creating reports that people love to read is a skill you can develop and polish over time.

Whether you’re a student, a professional, or someone who wants to up their report-writing game, keep reading for a 2023 guide and step-by-step instructions on how to write a report. Plus, learn about the basic report format.

You’ll also get access to report templates that you can edit and customize immediately and learn about a tool to make reports online (no need to download software!). You can also jump right into customizing templates by creating a free account .

What is report writing?

Report writing is a way of communicating information, data, insight, or analysis. It’s an essential skill that will come in handy in various settings, from academic research or diving into historical events to business meetings.

But creating a report can be a bit intimidating at first.

In its simplest form, report writing starts with researching and gathering all the information, analyzing your findings, and presenting it in a way that’s easy for your audience to understand.

Sounds easy enough, right? 

Well, there’s a bit more to it than that. We’ll guide you through every step of the process to write an entire report from a rough draft and data in the next section. 

But first, let’s get to know the different types of reports.

Types of reports

Reports come in all shapes and sizes, and the type of report you write will depend on your specific goals and audience. Each type of report has its unique purpose, format, and style.

The most common types of reports are: 

• Academic report – These include school reports, book reports, thesis reports, or analytical reports between two opposing ideas.
• Business report – Business reports range from annual reports to SWOT analyses . The goal of business reports is to communicate ideas, information, or insights in a business setting.
• Research report –  Research reports are often more scientific or methodological in nature. They can take the form of case studies or research papers. 

Learn more : 20 Types of Reports and When to Use Them (Plus Templates)

How to write a report without feeling overwhelmed

Breaking down the report writing process into three stages can make it much more manageable for you, especially if it’s your first time to create one. 

These three stages are: 

• Pre-writing stage
• Writing stage
• Post-writing stage

Let’s take a look at the steps for each stage and how to write a good report in 2023 that you can be proud of.

Stage 1: Pre-writing 

The pre-writing stage is all about preparation. Take some time to gather your thoughts and organize your main idea. Write a summary first.

Here are important steps to help you deal with the overwhelm of creating an insightful report. 

Understand the purpose of your report

Knowing your purpose will help you focus and stay on track throughout the process. Dig into the why of your report through these questions:

• Who is your intended reader? Are you familiar with your audience’s language and how they think?
• What are you trying to achieve with your report? Are you trying to inform, persuade, or recommend a course of action to the reader? 

Research your topic

It’s time to gather as much information as you can about your topic. This might involve reading books, articles, and other reports. You might also need to conduct interviews with subject matter experts.

Pro tip on how to write a report : Pick reputable sources like research papers, recently-published books, and case studies by trustworthy authors. 

Make a report outline

An outline is a roadmap for your report. It covers your title, introduction, thesis statement, main points, and conclusion. Organizing your thoughts this way will help you keep focus and ensure you cover all the necessary information.

While you can create a report without creating an outline, you could write a better report with an outline. An outline helps you organize your facts and important points on paper. 

Stage 2: Writing

Once you have completed the pre-writing stage, it’s time to write your report. 

Follow the proper report writing format

You will feel a lot of resistance at this point because this is where most of the tedious work of report writing happens. However, the process can be a breeze if you follow a proper structure and report writing format.

The structure of your report can vary depending on the type of report you’re creating, but the report writing format below can serve as a guide for anyone.

• Title page. This is the first page of your report and should include the report’s title, the author’s name, the date of presentation or submission, and any other relevant information, such as your name or the organization’s name.
• Table of Contents (TOC ). This section contains subsections of your report and their corresponding page numbering.  A well-written TOC will help readers navigate your report easily and find the information they need.
• Brief summary . This part provides an overview of the report’s particular purpose, subject, methodology, key findings, and recommendations. This section is often called the executive summary in corporate reports.
• Introduction . The introduction should provide background information about the topic and explain why the report was written. It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence.
• Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic. These sections should be clearly labeled and organized in a logical order. In most reports, this is also the part where you explain and present your findings, analysis, and recommendations.
• Conclusion. Summarize the main points of your report and provide a final summary, thought, or suggestions. Review your thesis statement. The conclusion also includes any limitations of the study and areas for further research or future action.
• References . This section should include a list of all the sources cited in the report, like books, journal articles, websites, and any other sources used to gather information on your subject.
• Appendices . In the appendices section, you should include any additional information relevant to the report but not in the article’s main body. This might consist of raw data, event details, graphs, charts, or tables.

With all these key report elements, your readers can look forward to an informative, well-organized, and easy-to-read report.

Pro tips: Remember to use clear and concise language in your essay. It is also required to follow a specific type of formatting set by your organization or instructor.

Plus, use the active voice when you can because it helps improve clarity. To write a report essay in a passive voice makes it sound less concise.

Reports should usually be written in the third person.

Edit and proofread the article

Once you have completed your first essay draft, take some time to edit and proofread your work. Look for spelling mistakes and grammar errors, as well as any areas where the flow of your article could be improved. Review your topic sentence.

If hiring a professional editor isn’t possible, have a colleague or someone else read your rough draft and provide feedback. You can also use tools like Grammarly and the Hemingway App . 

Stage 3: Post-writing

You’re almost there! This stage is about finalizing your report and ensuring it is ready to be shared. 

Format your report

Ensure your report is formatted correctly, with clear and easy-to-read fonts, headings, and subheadings.

Incorporate visuals

Adding visuals to your report article is another great way to help your audience understand complex information more easily.

From charts to illustrations, the right visual can help highlight and explain key points, events, trends, and patterns in your data, making it easier for the reader to interpret the information.

Want to check out more templates? Get access to the template gallery today .

However, it’s important to use visuals sparingly and ensure they are relevant and effectively support the texts. You will learn more about effectively incorporating visuals into your report as you scroll down below to the next sections. 

Share your report

Once your report is complete, share it with your audience. This might involve submitting it to your boss, presenting it to a group, or sharing it online.

A final note for this section: Remember to take your time, stay organized, and most importantly, have fun! Writing a report can be a rewarding experience, especially if you get positive feedback when you present.

How to add visuals to your report

Adding visuals to your report is more than just putting a graph or chart for every piece of information.

There are no hard and fast rules but use the pointers below as guidelines:

• Each visual in your report should have a purpose. Don’t just add a pie chart or bar graph for the sake of adding one. Your visual of choice should offer clarity to readers that’s impossible to achieve with words alone. Piktochart’s report maker lets you search for free stock images and illustrations to add to any page with drag and drop.
• Add captions, legends, or arrows to your visuals when possible. For more technical reports, graphics are either Tables or Figures. Number them in order of appearance (Figure 1, Figure 2, Table 1, etc.) and give each a descriptive title.
• Place the visual close to the relevant text on the page.
• Document the source of the visual, citing it in both the caption and references section if necessary.
• Make the graphic stand out with colors, borders, boxes, spacing, and frames.

Learn more : How to Improve Your Data Visualization Design in 6 Steps 

Write reports like a pro with Piktochart’s easy-to-edit report templates

Creating reports from scratch can be time-consuming. The great news is you don’t have to make reports from scratch like how it used to be in the 90s and early 2000s. Organizations of all shapes and sizes now understand that you can also create the perfect report with the help of templates.

For example, Piktochart offers a variety of fully customizable templates, allowing you to easily add your branding, colors, and text within the online editor. You can visualize your thesis statement and first draft in less than an hour. It’s also possible to start writing directly in the tool, adding graphics page by page.

These templates range from reports for school presentations to sales reports. By editing them, you can create professional-looking reports without the hassle of formatting and design.

Here are some examples of Piktochart’s professionally-designed templates. If you can’t pick one that matches your report writing format and needs, create a free Piktochart account to get access to more templates. 

Survey report template 

This survey report template includes clear visualizations, making your report findings easier to understand. From customer surveys to employee satisfaction reports, this template is quite versatile. 

Research report template 

This research report template is perfect for anyone looking to create a thorough and professional research report. The template includes all the necessary sections to help you easily organize your research and present your findings in a concise document.

Corporate report template 

Looking for a corporate report template example with an editable table of contents and foreword? This template is the perfect fit!

Whether you’re presenting to investors or sharing information with your team, this corporate report template will help you create a polished and informative executive summary for any corporate organization.

Case study report template

Whether you’re conducting a business case study or an academic case study, this case study report template can help you earn your readers’ trust. This template is specifically designed with fashion as its main theme, but you can edit the photos and details to make it more on-brand with your niche.

Marketing report template

Use this template to create comprehensive marketing reports. The template includes editable sections for social media, data from search engines, email marketing, and paid ads. 

Financial report template 

With this customizable finance report template, you don’t need to make a financial report from scratch. Once you’ve written your content, save your report in PDF or PNG formats.

Annual report template 

This annual report template is the right template for creating a professional and informative executive summary of your organization’s performance over the past year. This template was designed for HR annual reports, but you can also repurpose it for other types of yearly reports. 

See more report templates by creating a free Piktochart account . 

Quick checklist for better report writing

Before you submit or present your report, use the quick checklist below to help ensure that your report is well-structured, accurate, clear, and properly cited. Most of all, you must ensure that your report meets your audience’s expectations and has all the information and details they need. 

Purpose and audience

• Does the report address its purpose and meet the needs of the intended audience?

Structure and organization

• Is the material appropriately arranged in sections?
• Have irrelevant details been removed?

Accuracy and analysis

• Has all the material been checked for accuracy?
• Are graphs and tables clearly labeled? Check the page numbers too.
• Is the data in graphs or tables analyzed and explained in words?
• Does the discussion or conclusion show how the results relate to the objectives mentioned in the introduction?
• Have the results been compared with existing research from the literature survey?

Writing style and clarity

• Is the report written in a tone that’s indicated in the brand style guide (for corporate reports)? Does it avoid colloquialisms or contractions? 
• Does it follow the organization’s specific guidelines for writing style? 
• Is it jargon-free and clearly written? Have you translated technical terms into simpler words?
• Use the active voice when you can because it helps improve clarity. A written report in a passive voice may make it sound less concise. 

Acknowledgment and citation

• Have all ideas and event data taken from or inspired by someone else’s work been acknowledged with a reference?
• Have all illustrations and figures taken from someone else’s work been cited correctly?

Proofreading

• Has the report been carefully proofread for typos, spelling errors, and grammatical mistakes?

Make engaging and effective reports quickly with Piktochart

Writing a report is a must-have skill for anyone looking to communicate more effectively in their personal and professional lives. 

With the steps we’ve provided in this guide, anyone can learn how to write a report that is informative, engaging, and comprehensive.

Plus, the free templates we highlighted are valuable for individuals looking to create reports quickly and efficiently. They can also be used to transform a longer report filled with texts into something more engaging and easy to digest.

Sign up for a free Piktochart account today, and look forward to writing reports with its library of modern, customizable report templates. 

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

Kyjean Tomboc is an experienced content marketer for healthcare, design, and SaaS brands. She also manages content (like a digital librarian of sorts). She lives for mountain trips, lap swimming, books, and cats.

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• How To Write a Report: Cambridge B2 First

• Posted on 20/01/2021
• Categories: Blog
• Tags: B2 First , Cambridge Exams , Cambridge FCE First Certificate of English , FCE , Writing

Imagine the scene. It’s exam day. You’re nearly at the end of your Cambridge English B2 First exam . You’ve just finished writing Part 1 – the essay , and now it’s time to start Part 2. So you turn over the page to find three options:

– A review you know

– An article you’ve seen before

– But what’s this? A report??*

Don’t be intimidated. A report is another formal writing task. And it’s actually quite formulaic, which makes it a popular choice for students in Writing Part 2. It’s also a great opportunity to show you can communicate factual information, in a formal tone with clear organisation.

Excited to learn how to write a first-rate report? Good. We’re here to help you every step of the way and make sure you leave that exam full of confidence that you’ve passed.

*Remember you only need to choose one question to answer. Other titles may include an informal or formal email, and at B2 First for Schools there is a story option instead of a report.

Three steps to writing a report for Cambridge B2 First

Let’s begin by taking a look at a typical question for the report.

Step One: Make a plan

Before you put pen to paper and start your report, hold your horses . A plan is the best chance you have for success. Start by asking these two questions:

1. Who is the report for?

Take a look at the reader of your report. It’s normally a teacher, a superior or a peer group like the members of a book club. In this case your audience is a group leader . That means you should keep the tone nice and formal . Try to avoid contractions, colloquial language and keep it polite.

2. What do you have to do?

Look at the question and underline all the key parts. This will help focus your attention on the task in hand and decide how to organise your report.

There’ll normally be two or three things they want you to do and you’ll always be asked to give a recommendation or suggestion.

The structure is the bones of your report. It’s so important because it holds everything together. Here’s one way to organise your report but perhaps you have another idea?

1. Introduction

2. How technology is used in subject X

3. How technology is used in subject Y

4. Your recommendation for which lesson the teacher should watch

The trick is to keep the structure nice and simple. And always check you’re answering the question.

Brainstorm:

Now you have a clear outline, consider the main topic paragraphs and what you want to include. If you get stuck , think about your own real life experiences. How is technology used in your own lessons at school? Make some notes on your ideas.

Step Two: Write it

If you haven’t skipped the planning stage, writing your report should be easy. An important thing to add here is that reports often contain subheadings. In fact, in the B2 First exam they are strongly encouraged!

Introduction

Remember that a report is a document that presents information in a clear and organised way. Think about science reports or statistical reports. They have strong introductions that clearly state their aims.

Useful language:

• The aim / purpose / intention of this report is to…
• In this report I will look at…
• This report is based on…
• This report is intended to…

Here’s what a clearly defined report intro might look like…

Just make sure you don’t copy words from the question exactly, and instead try to paraphrase .

Main body of report

This is where we get to the main body of the report. Again, we want to keep it really clear and organised and one way to do that is with bullet points or numbering .

However, don’t overdo it. If you use bullets and numbering in one section, avoid using them in the next. You want to show off that you can write well in English and use a wide range of vocabulary and structures. You also want to use some fancy, formal sounding linkers to connect your ideas.

• Currently…
• To begin with…
• Firstly, Secondly, Thirdly…
• It appears that…
• According to…
• One way…
• Another way…
• Furthermore / In addition…

Now move on to your second paragraph. Try to stay general and avoid personal anecdotes. Don’t start talking about what you like to do at school in your technology classes or what you had for dinner last night. Instead, keep things relevant to the task.

A good way to do this is by using passive reporting verbs:

• It is generally believed that…
• It is thought that…
• One way in which technology is used…
• X is considered to be…

Remember to expand on your points giving reasons for your ideas. And if you do everything right, your second paragraph may look something like this.

Recommendations

Here’s the fun part! This is where you can look back at your ideas and give your own opinion. Make sure you mention the ideas from the previous paragraphs and don’t forget to give reasons why.

• All things considered…
• I would recommend / suggest + ing…
• I would recommend / suggest + object + infinitive (no to)…
• Based on all the findings…
• Although both… , I think that…
• It would seem that……

Let’s look at this sample answer.

If you run out of things to say – remember you can mention the weaknesses of the other option.

Step Three: Check it

Now hopefully you’ve written a report to be proud of. The only thing left to do is to refine it before the time is up !

Make sure you’ve:

• answered all parts of the question, including making a recommendation/suggestion
• used formal language and no contractions like I’m, It’s, haven’t etc.
• written subheadings for each paragraph
• used correct spelling and punctuation
• linked your sentences with connectors eg. However, Because, Although, Furthermore, etc .

Sample report questions

Now you’re a master in report writing, why not put everything you’ve learnt into practice? Try one of these sample report questions.

Glossary for language learners:

hold your horses (exp): used to tell someone to stop and consider carefully their decision or opinion about something.

the bones of sth. (n): the structure or main idea of something.

get stuck (v): to be in a position where you’re unable to move.

skipped (v): missed out to move on to the next thing.

paraphrase (n): to say something in a different way but so it means the same.

overdo (v): to do too much of something.

show off (pv): to show your abilities and accomplishments.

expand on (v): to develop an idea.

run out of (pv): to deplete / to be used up.

time is up (exp): the time allowed is finished.

exp = expression

pv = phrasal verb

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8 English Words You Need For 2021

• By: oxfordadmin
• Posted on 07/01/2021

5 Tips For Reading The News In English

• Posted on 03/02/2021

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Report Writing Format, Tips, Samples and Examples

Pankaj dhiman.

• Created on December 11, 2023

How to Write a Report: A Complete Guide (Format, Tips, Common Mistakes, Samples and Examples of Report Writing)

Struggling to write clear, concise reports that impress? Fear not! This blog is your one-stop guide to mastering report writing . Learn the essential format, uncover impactful tips, avoid common pitfalls, and get inspired by real-world examples.

Whether you’re a student, professional, or simply seeking to communicate effectively, this blog empowers you to craft compelling reports that leave a lasting impression.

Must Read: Notice Writing: How to write, Format, Examples

What is Report Writing ?

Report Writing – Writing reports is an organized method of communicating ideas, analysis, and conclusions to a target audience for a predetermined goal. It entails the methodical presentation of information, statistics, and suggestions, frequently drawn from study or inquiry.

Its main goal is to inform, convince, or suggest actions, which makes it a crucial ability in a variety of professional domains.

A well-written report usually has a concise conclusion, a well-thought-out analysis, a clear introduction, a thorough methodology, and a presentation of the findings.

It doesn’t matter what format is used as long as information is delivered in a logical manner, supports decision-making, and fosters understanding among stakeholders.

Must Read : Article Writing Format, Objective, Common Mistakes, and Samples

Format of Report Writing 

• Title Page:
• Title of the report.
• Author’s name.
• Date of submission.
• Any relevant institutional affiliations.
• Abstract/Summary:
• A brief overview of the report’s key points.
• Summarizes the purpose, methods, results, and conclusions.
• Table of Contents:
• Lists all sections and subsections with corresponding page numbers.

Introduction:

• Provides background information on the subject.
• Clearly states the purpose and objectives of the report.
• Methodology:
• Details how the information was gathered or the experiment conducted.
• Includes any relevant procedures, tools, or techniques used.
• Findings/Results:
• Presents the main outcomes, data, or observations.
• Often includes visual aids such as charts, graphs, or tables.
• Discussion:
• Analyzes and interprets the results.
• Provides context and explanations for the findings.

Conclusion:

• Summarizes the key points.
• May include recommendations or implications.

Must Read: Directed Writing: Format, Benefits, Topics, Common Mistakes and Examples

Report Writing Examples – Solved Questions from previous papers

Example 1: historical event report.

Question : Write a report on the historical significance of the “ Battle of Willow Creek ” based on the research of Sarah Turner. Analyze the key events, outcomes, and the lasting impact on the region.

Solved Report:

Title: Historical Event Report – The “Battle of Willow Creek” by Sarah Turner

This report delves into the historical significance of the “Battle of Willow Creek” based on the research of Sarah Turner. Examining key events, outcomes, and the lasting impact on the region, it sheds light on a pivotal moment in our local history.

Sarah Turner’s extensive research on the “Battle of Willow Creek” provides a unique opportunity to explore a critical chapter in our local history. This report aims to unravel the intricacies of this historical event.

Key Events:

The Battle of Willow Creek unfolded on [date] between [opposing forces]. Sarah Turner’s research meticulously outlines the sequence of events leading to the conflict, including the political climate, disputes over resources, and the strategies employed by both sides.

Through Turner’s insights, we gain a nuanced understanding of the immediate outcomes of the battle, such as changes in territorial control and the impact on the local population. The report highlights the consequences that rippled through subsequent years.

Lasting Impact:

Sarah Turner’s research underscores the enduring impact of the Battle of Willow Creek on the region’s development, cultural identity, and socio-political landscape. The report examines how the event shaped the community we know today.

The “Battle of Willow Creek,” as explored by Sarah Turner, emerges as a significant historical event with far-reaching consequences. Understanding its intricacies enriches our appreciation of local history and its role in shaping our community.

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Report writing Samples

 book review report.

Title: Book Review – “The Lost City” by Emily Rodriguez

“The Lost City” by Emily Rodriguez is an enthralling adventure novel that takes readers on a captivating journey through uncharted territories. The author weaves a tale of mystery, discovery, and self-realization that keeps the reader engaged from beginning to end.

Themes and Characters:

Rodriguez skillfully explores themes of resilience, friendship, and the pursuit of the unknown. The characters are well-developed, each contributing uniquely to the narrative. The protagonist’s transformation throughout the story adds depth to the overall theme of self-discovery.

Plot and Pacing:

The plot is intricately crafted, with twists and turns that maintain suspense and intrigue. Rodriguez’s ability to balance action scenes with moments of introspection contributes to the novel’s well-paced narrative.

Writing Style:

The author’s writing style is engaging and descriptive, allowing readers to vividly envision the settings and empathize with the characters. Dialogue flows naturally, enhancing the overall readability of the book.

“The Lost City” is a commendable work by Emily Rodriguez, showcasing her storytelling prowess and ability to create a captivating narrative. This novel is recommended for readers who enjoy adventure, mystery, and character-driven stories.

Must Read: What is Descriptive Writing? Learn how to write, Examples and Secret Tips

Report Writing Tips

Recognise your audience:

Take into account your target audience’s expectations and degree of knowledge. Adjust the content, tone, and language to the readers’ needs.

Precision and succinctness:

To communicate your point, use language that is simple and unambiguous. Steer clear of convoluted sentences or needless jargon that could confuse the reader.

Logical Structure:

Organize your report with a clear and logical structure, including sections like introduction, methodology, findings, discussion, and conclusion.

Use headings and subheadings to improve readability.

Introduction with Purpose:

Clearly state the purpose, objectives, and scope of the report in the introduction.

Provide context to help readers understand the importance of the information presented.

Methodology Details:

Clearly explain the methods or processes used to gather information.

Include details that would allow others to replicate the study or experiment.

Presentation of Findings:

Give a well-organized and structured presentation of your findings.

Employ graphics (tables, graphs, and charts) to support the text and improve comprehension.

Talk and Interpretation:

Examine the findings and talk about the ramifications.

Explain the significance of the results and how they relate to the main goal.

Brief Conclusion:

Recap the main ideas in the conclusion.

Indicate in detail any suggestions or actions that should be implemented in light of the results.

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Common mistakes for Report Writing 

Insufficient defining:.

Error: Employing ambiguous or imprecise wording that could cause misunderstandings.

Impact: It’s possible that readers won’t grasp the content, which could cause misunderstandings and confusion.

Solution: Explain difficult concepts, use clear language, and express ideas clearly.

Inadequate Coordination:

Error: Not adhering to a coherent and systematic format for the report.

Impact: The report’s overall effectiveness may be lowered by readers finding it difficult to follow the information’s flow due to the report’s lack of structure.

Solution: Make sure the sections are arranged clearly and sequentially, each of which adds to the report’s overall coherence.

Inadequate Research:

Error: Conducting insufficient research or relying on incomplete data.

Impact: Inaccuracies in data or lack of comprehensive information can weaken the report’s credibility and reliability.

Solution: Thoroughly research the topic, use reliable sources, and gather comprehensive data to support your findings.

Inconsistent Formatting:

Error: Using inconsistent formatting for headings, fonts, or spacing throughout the report.

Impact: Inconsistent formatting can make the report look unprofessional and distract from the content.

Solution: Maintain a uniform format for headings, fonts, and spacing to enhance the visual appeal and professionalism of the report.

Unsubstantiated Conclusions:

Error: Drawing conclusions that are not adequately supported by the evidence or findings presented.

Impact: Unsubstantiated conclusions can undermine the report’s credibility and weaken the overall argument.

Solution: Ensure that your conclusions are directly derived from the results and are logically connected to your research objectives, providing sufficient evidence to support your claims.

To sum up, proficient report writing necessitates precision, organization, and clarity. Making impactful reports requires avoiding common errors like ambiguous wording, shoddy organization, inadequate research, inconsistent formatting, and conclusions that are not supported by evidence.

One can improve the caliber and legitimacy of their reports by following a logical format, carrying out extensive research, staying clear, and providing conclusions that are supported by evidence.

Aiming for linguistic accuracy and meticulousness guarantees that the desired meaning is communicated successfully, promoting a deeper comprehension of the topic among readers.

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Ultimate Guide on How to Write a Report Tips and Sample

Defining a Report

A report is a type of writing that represents information, data, and research findings on a specific topic. The writer is expected to deliver a well-structured, credible, and informative text that dives into the small details of a certain topic, discussing its benefits and challenges.

Reports serve many important purposes. They provide recorded facts and findings. They are used to analyze data and draw insights that can be used for decision-making. Some reports serve as compliance checks to ensure that organizations meet certain standards and requirements. Also, reports are a formal way to communicate valuable information to decision-makers and stakeholders.

A report paper can be academic or about sales, science, business, etc. But unlike other texts, report writing takes much more than getting acquainted with the subject and forming an opinion about it. Report preparation is the most important stage of the writing process. Whether you are assigned to write an academic or a sales paper, before you start writing, you must do thorough research on the topic and ensure that every source of information is trustworthy.

Report writing has its rules. In this article, we will cover everything from how to start a report to how to format one. Below you will find a student research report sample. Check our paper writer service if you want one designed specifically for your requirements.

Student Research Report Sample

Before you read our article on how to write an act essay , see what an informative and well-structured report looks like. Below you will find a sample report that follows the format and tips we suggested in the article.

Explore and learn more about comprehensive but concise reports.

What are the Report Types

As mentioned, there are plenty of different types of report papers. Even though they are very formal, academic reports are only one of many people will come across in their lifetime. Some reports concentrate on the annual performance of a company, some on a project's progress, and others on scientific findings.

Next, we will elaborate more on different sorts of reports, their contents, and their purpose. Don't forget to also check out our report example that you can find below.

Academic Reports

An academic report represents supported data and information about a particular subject. This could be a historical event, a book, or a scientific finding. The credibility of such academic writing is very important as it, in the future, could be used as a backup for dissertations, essays, and other academic work.

Students are often assigned to write reports to test their understanding of a topic. They also provide evidence of the student's ability to critically analyze and synthesize information. It also demonstrates the student's writing skills and ability to simply convey complex findings and ideas.

Remember that the report outline will affect your final grade when writing an academic report. If you want to learn about the correct report writing format, keep reading the article. If you want to save time, you can always buy essays online .

Project Reports

Every project has numerous stakeholders who like to keep an eye on how things are going. This can be challenging if the number of people who need to be kept in the loop is high. One way to ensure everyone is updated and on the same page is periodic project reports.

Project managers are often assigned to make a report for people that affect the project's fate. It is a detailed document that summarizes the work done during the project and the work that needs to be completed. It informs about deadlines and helps form coherent expectations. Previous reports can be used as a reference point as the project progresses.

Sales Reports

Sales reports are excellent ways to keep your team updated on your sales strategies. It provides significant information to stakeholders, including managers, investors, and executives, so they can make informed decisions about the direction of their business.

A sales report usually provides information about a company's sales performance over a precise period. These reports include information about the revenue generated, the total number of units sold, and other metrics that help the company define the success of sales performance.

Sales report preparation is a meticulous job. To communicate information engagingly, you can put together graphs showing various information, including engagement increase, profit margins, and more.

Business Reports

If you were assigned a business report, something tells us you are wondering how to write a report for work. Let us tell you that the strategy is not much different from writing an academic report. A Strong thesis statement, compelling storytelling, credible sources, and correct format are all that matter.

Business reports can take many forms, such as marketing reports, operational reports, market research reports, feasible studies, and more. The purpose of such report writing is to provide analysis and recommendations to support decision-making and help shape a company's future strategy.

Most business reports include charts, graphs, and other visual aids that help illustrate key points and make complex information easy to digest. 

Scientific Reports

Scientific reports present the results of scientific research or investigation to a specific audience. Unlike book reports, a scientific report is always reviewed by other experts in the field for its accuracy, quality, and relevance.

If you are a scientist or a science student, you can't escape writing a lab report. You will need to provide background information on the research topic and explain the study's purpose. A scientific report includes a discussion part where the researcher interprets the results and significance of the study.

Whether you are assigned to write medical reports or make a report about new findings in the field of physics, your writing should always have an introduction, methodology, results, conclusion, and references. These are the foundation of a well-written report.

Annual Reports

An annual report is a comprehensive piece of writing that provides information about a company's performance over a year. In its nature, it might remind us of extended financial reports.

Annual reports represent types of longer reports. They usually include an overview of a company's activities, a financial summary, detailed product and service information, and market conditions. But it's not just a report of the company's performance in the sales market, but also an overview of its social responsibility programs and sustainability activities.

The format of annual report writing depends on the company's specific requirements, the needs of its stakeholder, and the regulation of the country it's based.

Writing Reports Are Not Your Thing?

Our professional writers will get you any report type meeting your requirements in no time

Report Format

As we've seen throughout this article, various types of reports exist. And even though their content differs, they share one essential element: report writing format. Structure, research methods, grammar, and reference lists are equally important to different reports.

Keep in mind that while the general format is the same for every type, you still need to check the requirements of the assigned report before writing one. School reports, lab reports, and financial reports are three different types of the same category.

We are now moving on to discuss the general report format. Let's direct our attention to how to start a report.

Title : You need a comprehensive but concise title to set the right tone and make a good impression. It should be reflective of the general themes in the report.

Table of Contents : Your title page must be followed by a table of contents. We suggest writing an entire report first and creating a table of content later.

Summary : The table of contents should be followed by an executive report summary. To create a comprehensive summary, wait until you have finished writing the full report.

Introduction : A major part of the report structure is an introduction. Make sure you convey the main idea of the report in just a few words. The introduction section must also include a strong thesis statement.

Body : The central part of your work is called the report's body. Here you should present relevant information and provide supported evidence. Make sure every paragraph starts with a topic sentence. Here you can use bullet points, graphs, and other visual aids.

Conclusion : Use this part to summarize your findings and focus on the main elements and what they bring to the table. Do not introduce new ideas. Good report writing means knowing the difference between a summary and a conclusion.

Recommendations : A report is designed to help decision-makers or provide crucial information to the conversation, including a set of goals or steps that should be taken to further advance the progress.

Appendices : As a finishing touch, include a list of source materials on which you based the information and facts. If you want your report to get acknowledged, don't neglect this part of the report format.

How to Write a Report Like a PRO

Mastering the report writing format is only a fraction of the job. Writing an exceptional report takes more than just including a title page and references.

Next, we will offer report-writing tips to help you figure out how to write a report like a PRO. Meanwhile, if you need someone to review your physics homework, our physics helper is ready to take on the job.

Start With a Strong Thesis

A strong thesis is essential to a good paper because it sets the direction for the rest. It should provide a well-defined but short summary of the main points and arguments made in the report.

A strong thesis can help you collect your thoughts and ensure that the report has a course and a coherent structure. It will help you stay focused on key points and tie every paragraph into one entity.

A clear thesis will make your report writing sound more confident and persuasive. It will make finding supporting evidence easier, and you will be able to effectively communicate your ideas to the reader.

Use Simple Wording

Reports are there to gather and distribute as much information to as many people as possible. So, the content of it should be accessible and understandable for everyone, despite their knowledge in the field. We encourage you to use simple words instead of fancy ones when writing reports for large audiences.

Other academic papers might require you to showcase advanced language knowledge and extensive vocabulary. Still, formal reports should present information in a way that does not confuse.

If you are wondering how to make report that is easy to read and digest, try finding simpler alternatives to fancy words. For example, use 'example' instead of 'paradigm'; Use 'relevant' instead of 'pertinent'; 'Exacerbate' is a fancier way to say 'worsen,' and while it makes you look educated, it might cause confusion and make you lose the reader. Choose words that are easier to understand.

Present Only One Concept in Each Phrase

Make your reports easier to understand by presenting only one concept in each paragraph. Simple, short sentences save everyone's time and make complex concepts easier to digest and memorize. 

Report writing is not a single-use material. It will be reread and re-used many times. Someone else might use your sales report to support their financial report. So, to avoid confusion and misinterpretation, start each paragraph with a topic sentence and tie everything else into this main theme.

Only Present Reliable Facts

You might have a strong hunch about future events or outcomes, but a research report is not a place to voice them. Everything you write should be supported by undisputed evidence.

Don't forget that one of the essential report preparation steps is conducting thorough research. Limit yourself to the information which is based on credible information. Only present relevant facts to the topic and add value to your thesis.

One of our report writing tips would be to write a rough draft and eliminate all the information not supported by reliable data. Double-check the credibility of the sources before finalizing the writing process.

Incorporate Bullet Points

When writing a research report, your goal is to make the information as consumable as possible. Don't shy away from using visual aids; this will only help you connect with a wider audience.

Bullet points are a great way to simplify the reading process and draw attention to the main concepts of the report. Use this technique in the body part of the report. If you notice that you are writing related information, use bullet points to point out their relation.

Incorporating bullet points and other visual aids in your report writing format will make a report easy to comprehend and use for further research.

While you are busy coming up with effective visual aids, you may not have enough time to take care of other assignments. Simply say, ' write my argumentative essay ,' and one of our expert writers will answer your prayer.

Review the Text for Accuracy and Inconsistencies

After completing report preparation and writing, ensure you don't skip the final stage. Even the greatest writers are not immune to grammatical mistakes and factual mix-ups.

Reviewing what you wrote is just as important as the research stage. Make sure there are no inconsistencies, and everything smoothly ties into the bigger scheme of events. Look out for spelling mistakes and word count.

If you want to further advance your writing skills, read our article about how to write a cover letter for essay .

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Report Writing

• Updated on  
• Nov 4, 2023

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

• Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

• Information about a circumstance or event
• The aftereffects or ongoing impact of an incident or occurrence
• Analytical or statistical data evaluation
• Interpretations based on the report’s data
• Based on the report’s information, make predictions or suggestions
• Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the author’s personal viewpoints and justifications. Reports normally stick to the facts only, however, they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

• Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
• Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
• Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Also Read: How to Write a Leave Application?

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

• Headline (Title)
• Report’s Name, Place, and Date
• Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

• Table of Contents
• Executive summary
• Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

• Introduction
• Experimental details
• Results and discussions
• Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

• Write a concise and clear title of the report.
• Always use the past tense.
• Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
• Put the date, name of the place as well as the reporter’s name after the heading.
• Structure the report by dividing it into paragraphs.
• Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

• Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
• Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
• Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
• In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

• Heading :  A title that expresses the contents of the report in a descriptive manner.
• Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
•  (introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
• The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
• Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

• You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
• On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
• As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
• There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
• Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
• In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

• Choose a topic based on the assignment
• Conduct research
• Write a thesis statement
• Prepare an outline
• Write a rough draft
• Revise and edit your report
• Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Related Articles

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our study abroad experts and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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Breakout English

How to write a report

Are you planning to take an English exam like Cambridge B2 First, C1 Advanced or the Trinity ISE exams and feeling overwhelmed by the prospect of writing a report? Let’s discuss the style and purpose of a report, the suggested format when you write a report for an exam, and useful phrases for reports. Finally, we’ve got some free downloadable materials to learn useful phrases for reports and sample writings to practise at home.

Style and purpose of a report

The style of a report should be formal and objective, presenting information in a clear, concise, and logical way. The purpose of a report is to communicate important information, findings, and recommendations to a specific audience in a structured and organised format. A report should also provide evidence to support its claims, such as statistics, data, and expert opinions.

Reports in English exams are mini-replicas of what you would be expected to write in a professional context. These may be written for a company, a government organisation, or for a university/school setting.

How to write a report with paragraph headings

A report typically follows a specific format with paragraph headings that make it easier for the reader to navigate the content. In the real world, a report would probably be several pages long, with multiple sections, and packed full of data, graphs and conclusion based on those. Obviously, in 150-250 words (depending on the exam) you can’t do that, but it’s good to keep paragraph headings to split up the text into sections. This leaves you with a four paragraph plan, much like we have for many other writings.

• Introduction : This sets the context and outlines the purpose of the report.
• Main body 1 : This contains the findings and analysis related to the topic.
• Main body 2 : This contains further analysis and recommendations.
• Conclusion : This summarises the key points made in the report and a call to action for the main recommendations.

Paragraph headings should be descriptive and focussed on the content of each section. Both Introduction and Conclusion can be the headings of your first and last paragraphs, while the central ones can often be taken directly from the question. What headings would you use for this sample question?

Remember to include a title in your report as well. It doesn’t have to be exciting or engaging like an article, but it should describe what the report is about.

Seeing samples is a good way to learn how to write a report. This example is the answer to the question above.

Useful phrases for reports

To write a successful report, it’s essential to use appropriate phrases that convey your ideas clearly. There are often many ways to do this, but you will want to learn several of them for exam day. The useful phrases we recommend considering include:

• The aim of this report is to…
• This report considers several aspects of [topic] in order to…
• The findings of this report/survey are outlined below.
• One issue is that…
• The current situation is unacceptable because…
• According to several students/employees/clients…
• It was suggested that…
• The vast majority of students/employees/clients believe…
• I would therefore strongly recommend…
• Based on the above, the best course of action would be…

These phrases are all part of our downloadable materials below, so if you want more practice, check them out. With practice and dedication, you can write a successful report that impresses your examiners and earns high marks.

The materials

These materials can be used in class or individually. First, you’ll discuss the purpose of reports and some details. Then there is a quick task to learn some useful phrases for reports. Finally, you can test if you know how to write a report by trying one or both of the practice questions. Both questions include sample answers.

Writing a report

Topic outline.

The purpose of a report is often to present relevant information in an ordered way and to make carefully considered suggestions based on that information.

Reports are usually a mixture of fact and opinion, reflecting on key facts and details to offer suggestions to the reader.

Reports can also be used to offer an objective view of a situation, proposing alternatives for the reader to consider.

For example, reports in a workplace might include statistics to support different plans for the future of the business so that people can decide on the best option.

The audience of a report is often someone in charge, for example a teacher, or an employer, so the language and tone of a report tends to be more formal.

• think about the audience that the report is for – are you writing this report for one reader, or for a group of people such as the organisers of an event?
• the impression you want your reader to have of you – usually a report should be impersonal and relatively formal since you are writing to someone who is in charge. You would not normally use slang or contractions ( such as don’t or can’t) .It is usually best to avoid attempts at humour or sarcasm
• the purpose for the report – you may have been asked to make suggestions or recommendations in your report based on personal experience, or to offer an overview of a more complex situation. Try to include a range of topic related vocabulary used appropriately
• how to reassure your reader that your report is going to be useful – i magine if your report was full of emotive words and personal appeals based on your own viewpoint, your reader might not be convinced that you were offering them an objective and accurate evaluation. For your report to be effective you will need to sound calm and polite.
• Identify and group the key information, facts and details your report needs to include before you start writing – the structure of a report is usually in three parts. For example:
• An overview – briefly introduce the topic of the report and the key areas you will consider. Your reader should be able to understand what you will be writing about and why by just reading this section.
• A middle – develop and support the relevant facts and opinions about the topic that you or others have noticed.
• An end – offer a brief summary of your suggestions, recommendations or solutions. Here you might like to include any new points you think should be considered in the future .
• Organise different aspects of the report into paragraphs as appropriate – this will help you to explain, develop and support your points.
• Help your reader to locate the information they need more easily – a report should be well-organised and clear. Reports often use headings to show the reader what information can be found in each section. Sometimes bullet points might also be used to highlight key information to the reader. Do not overdo these, but a precise, short, bulleted list can help to draw your reader’s attention to the key points you are making.
• Connect the points you are making logically – for example, where you are offering suggestions based on points you made earlier you might use a linking word or phrase such as ‘in conclusion’, ‘as a consequence’ or ‘finally’.
• Example of a report

English Report Writing for Students

Report writing is a crucial skill for students, particularly when it comes to crafting formal reports, which are essential not only in academics but also in future professional endeavors. It aids in the critical analysis of information, the organization of thoughts, and their clear presentation, thereby enhancing analytical and communication skills. This article aims to offer students a comprehensive guide on English formal report writing, covering everything from understanding assignment objectives to structuring the report and improving writing style, ultimately preparing students for success in various fields.

English Report Writing for Students Format

Title of the Report : Should be clear and descriptive. Author’s Name : Your full name. Submission Date : The date when the report is to be submitted. Course Name : The name of the course for which the report is being written. Instructor’s Name : The name of your teacher or professor.

Table of Contents

List all the report sections along with their page numbers for easy navigation.

• Introduction

Purpose of the Report : Briefly describe what the report will cover and its objectives. Background Information : Provide any necessary background information relevant to the report. Thesis Statement : Present the main idea or argument that will be explored in the report.

Methodology : Describe the methods used to gather information or conduct research for the report. Findings/Data Analysis : Present the data or findings from your research. Use charts, graphs, or tables to illustrate points where appropriate. Discussion : Analyze the findings. Discuss how they relate to your thesis statement and what they mean in the broader context of your topic.

Summarize the key findings and their implications. Suggest recommendations based on the report’s findings. Reflect on the research process and mention any limitations or areas for further research.

Example of English Report Writing for Students

Title: “The Importance of Recycling”   Introduction:   The introduction provides an overview of the topic and the purpose of the report. It sets the context and engages the reader’s interest.   Recycling is a vital practice in today’s world, and its significance extends beyond just environmental benefits. This report, “The Importance of Recycling,” aims to shed light on the many reasons why recycling is not only an essential aspect of environmental sustainability but also contributes to economic and social well-being.   Body:   The body of the report contains the core content and is divided into sections and subsections, each with clear headings and subheadings. Here’s an example structure:   1. Environmental Benefits:   This section discusses the positive impacts of recycling on the environment. Reducing Landfill Waste: Recycling diverts waste from landfills, reducing the burden on these sites and mitigating harmful environmental effects. Conservation of Natural Resources: Recycling helps conserve valuable resources, such as trees, water, and minerals, which are used to produce new goods. Lower Energy Consumption: Recycling generally requires less energy than manufacturing products from raw materials, thus reducing greenhouse gas emissions.   2. Economic Benefits:   This section explores the economic advantages of recycling. Job Creation: Recycling industries create employment opportunities in collection, sorting, and processing of recyclable materials. Cost Savings: Businesses and municipalities can save money by reducing waste disposal costs through recycling programs. Market Opportunities: Recycling can lead to the development of new markets for recycled products.   3. Social Benefits:   This section delves into the societal advantages of recycling. Community Engagement: Recycling initiatives often bring communities together, fostering a sense of responsibility for the environment. Educational Opportunities: Recycling programs can educate students and the public about environmental stewardship. Health and Well-being: Reducing waste and pollution can lead to improved public health and quality of life.   Conclusion:   The conclusion summarizes the main points and findings from the report.   Recycling is not just about separating trash; it’s a multifaceted practice that has far-reaching positive effects on the environment, economy, and society. Embracing recycling is an essential step toward a more sustainable and responsible future.   Recommendations:   Suggest practical steps or recommendations related to the report’s topic. Promote recycling programs at schools, homes, and workplaces to raise awareness and encourage participation. Support policies and initiatives that incentivize recycling and sustainable waste management.

English Report Writing for Students Examples & Templates

High school report example.

bpsettlement.co

Technical Report Example

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Technical Report Writing

Report Format Example

Report Writing Example

Formal Lab Report Format

financialstatementform.org

Report References Example

olenepal.org

Lab Report Example

Report Introduction Example

slideshare.net

Report Writing Checklist

hoohaah.co.uk

Writing your English report doesn’t have to be burdensome. In fact, it can even be enjoyable. It is an activity that can allow you to brainstorm, to think and to be creative, and to let your knowledge gather and then flow. By following and observing these simple reminders and steps we have discussed, you will make the most out of writing your report and get a grade worthy of your efforts.

Elements That a Report May Contain

Since reports are generally more tedious to make in comparison to essays, they need a proper blend of the right elements to be considered effective in expressing the information on their topic and in persuading the readers to believe its contents.

1. A simple report should contain a sequence of events or situations that may lead to the point that it is trying to prove, or to the evidence it is using to prove a point. As aforementioned, reports are systematic. Which means that, in creating a structure for the writing, the information should be systematized as well. This will create a stronger scaffold for your facts, making them more convincing and more well-structured.

Plus, it can give your readers a sense of direction while they go through your report. An unstructured report is like throwing facts haphazardly. This will not do well with your report’s main objective.

2. There should also be a proper and eloquent interpretation of the said events and situations. Do they come solely from your own analysis or are they the views of other people? It is important to let your readers understand where everything that you are stating is coming from. Of course, you must never forget to quote or reference the people you have gathered your ideas and evidences from. You may also see status report examples.

In fact, the more resources and references, the stronger your claims in your report will be since you can show tangible names of people who can back your claim through their own study.

3. Your report should evaluate the facts you state. There is no point in merely giving out a plethora of facts if you don’t give your readers an idea on how all of those facts interconnect. State every detail and answer every possible question the readers of your report may have about it. By doing this, you can avoid any confusion that your readers may feel after reading your report. You may also like sample activity reports .

Confusion would only mean that they have not been convinced, and not being convinced could only mean that your report was not able to do its job.

4. You should also include recommendations on what to do for future references. By doing this, you are creating a mental picture of a possible future where the facts on your report is usable.

5. Your report should arrive at a conclusion. Otherwise, you will have no ending statement to indicate that you have actually proven something through your basic report. This conclusion will also summarize the important points in your paper that can help in emphasizing them and allowing your readers to comprehend and remember them more easily.

Important Things to Remember

1. Be careful with your grammar and punctuation. Even if you speak your language on a daily basis, having to write using it is a completely different thing. Make sure that after you write your report, you reread it as many times as possible to make sure that you have not committed any grammatical errors or punctuation mistakes. You may also see recruitment report examples.

No matter how good your content and ideas are, your report will still be considered badly written if you don’t effectively state it in a fluent language.

2. Stick with one writing style. Every writer has one, even those who are only writing for academic purposes. Make sure that you maintain this writing style throughout your entire report. And your writing style doesn’t have to be complicated. You may also like financial report examples.

In fact, the simpler it is the better. If you haven’t discovered what your writing style is, just try to read your previous works and study the way you deliver information. This can give you a clear idea on what your writing style is.

3. Don’t use too big words. You are not going to be graded for using words like ebullient or excogitate. This is not a vocabulary exam. What will matter is how you construct your report and how your details are structured. Besides, using big words will not help you make a point. They can only confuse your readers. So use terminologies you are familiar with, those that come naturally to you. You may also check out quality report examples.

Steps in Writing a English Report for Students

1. know your topic..

Your instructor will give you a clear picture of what he wants you to write about and what he wants your writing to accomplish. Make sure that, before creating your report, you understand what you want to accomplish with it

2. Keep your topic in your mind all the time.

This is important so that you don’t stray from it. Every writer is vulnerable to the possibility of discussing things that are outside and far from the report’s main topic. The best way to avoid this is to always keep a clear idea of what you are writing about and to make sure that the subtopics you include are directly connected to the main topic. This takes us to the third step. You may also see service report examples.

3. Make sure that your subtopics will help you reach your desired conclusion.

Which means that you should avoid discussing things that are not helpful in taking you to the point that your report is trying to make. In fact, your subtopics should help you build your arguments. They should take you forward into writing, not keep you in the same loop with your conclusion far from your reach. You may also like investigation report samples and examples.

4. Make sure that you arrive at your desired conclusion.

The best way to do this is to get a clear picture of what you want to prove in your report and then design every step of your way and every detail that you include in a way that will lead you to where you want to reach.

After you learn your topic, get to know it well by studying it first. Create a list of your findings and try to construct your argument from that.

Research for accurate references and resources that you can quote in your report and, at the same time, can give you ideas on how to go through with your writing. At the end of the day, a good report is all about correct decision-making. Make sure that even the tiniest details you decide on as you write your report will aid you in reaching your conclusion. You may also check out business report examples.

How do you write an English report example?

• Methodology
• Recommendations

1. Introduction:

In this section, provide background information on the topic, the purpose of the report, and any relevant context.

Online learning has become a prevalent mode of education, especially during the COVID-19 pandemic. This report aims to assess the impact of this transition on student performance.

2. Methodology:

Describe the methods used to collect and analyze data.

We collected data from [X] number of students from [Name of School/Institution] using a combination of academic records, surveys, and student feedback forms. Data was collected for both pre-pandemic and post-pandemic periods.

3. Findings:

Present the results of your research or analysis.

Academic Performance: Student GPAs increased by an average of 5% in the online learning period compared to traditional in-person classes. Student Feedback: 85% of students reported that they found online learning equally or more effective than traditional methods. Survey Responses: The majority of students indicated that online learning provided more flexibility and reduced commuting time, positively impacting their overall learning experience.

4. Discussion:

Analyze and interpret the findings.

The increase in GPA suggests that online learning may have advantages over traditional methods. However, it is important to consider factors like student motivation, access to resources, and teaching quality that may have contributed to this change.

5. Conclusion:

Summarize the main points and offer your insights.

Online learning has shown promise in enhancing student performance, but it is not without challenges. Institutions should continue to explore ways to improve the online learning experience, focusing on factors that contribute to its effectiveness.

6. Recommendations:

Provide suggestions for future actions or areas of further research.

Schools should invest in training educators for effective online teaching. More research is needed to understand the long-term effects of online learning on students’ social and emotional development.

How to Start a Report Writing for Students?

Starting a report effectively is crucial as it sets the tone, provides context, and engages your readers. Here’s a general guide on how to start a report:

1. Begin with a Clear Title:

Your report title should succinctly convey the main topic or subject matter.

2. Write an Informative Cover Page (if applicable):

Include the report title, your name, the date, and any relevant organizational information.

3. Provide an Executive Summary (if applicable):

Start with a brief executive summary that highlights the main findings, conclusions, and recommendations. This is typically a condensed version of the entire report and is useful for readers who want a quick overview.

4. Begin the Introduction:

The introduction is the first section of your report and serves as a roadmap for your readers.

5. Elements of an Effective Introduction:

• Hook or Attention-Grabber: – Start with a hook to capture the reader’s interest. It could be a surprising fact, a relevant quote, a compelling statistic, or a thought-provoking question.
• General Background: – Provide some background information about the topic. Explain why it is important or relevant.
• Specific Focus: – Clearly state the purpose of the report and what it aims to achieve.
• Scope and Methodology: – Briefly outline the scope of the report, including the boundaries or limitations of your research or analysis. Mention the methods you used to gather data or conduct your research.
• Roadmap: – Give the reader a brief overview of what they can expect in the report. Mention the key sections or chapters and how they are organized.

How to Improve English Report Writing for Students?

Improving your English report writing skills is a valuable asset for academic, professional, and personal communication. Here are some tips to help you enhance your report writing abilities:

1. Understand the Purpose: First and foremost, understand the purpose of your report. Is it to inform, persuade, analyze, or recommend? Knowing your objective will guide your writing.

2. Know Your Audience: Consider who will be reading your report. Tailor your language, tone, and content to suit the needs and expectations of your audience.

3, Plan and Organize:

• Create an outline: Outline the key sections and subsections of your report. This will help you maintain a logical flow.
• Arrange your points: Ensure a clear and logical progression of ideas. Each section should build upon the previous one.
• Use headings and subheadings: Organize your report into sections with descriptive headings to aid readability.

4. Start with a Strong Introduction:

• Begin with an engaging hook to capture the reader’s interest.
• Provide context and background information.
• Clearly state the purpose, scope, and objectives of your report.

5. Use Clear and Concise Language:

• Avoid jargon or overly technical terms unless your audience is familiar with them.
• Write in clear, straightforward language. Be concise and avoid unnecessary words.

Improving your English report writing is an ongoing process that involves practice, feedback, and a commitment to clarity and effective communication. Over time, your skills will develop, and you’ll become a more proficient and confident report writer.

Report Generator

Text prompt

• Instructive
• Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

What is Report Writing: Format, Examples, Types & Process

• Table of Contents

Many professionals struggle to create effective reports due to a lack of understanding of the essential elements and organization required. This can lead to frustration and a failure to communicate key information to the intended audience.

In this blog, we’ll explore what is report writing, the types of reports, essential elements, and tips for creating effective reports to help you communicate your message and achieve your goals.

Definition of report writing? 

According to Mary Munter and Lynn Hamilton, authors of “Guide to Managerial Communication,” report writing is “the process of selecting, organizing, interpreting, and communicating information to meet a specific objective.”

What is report writing? 

Report writing refers to the process of creating a document that represents information in a clear and concise manner. Reports can be written for various purposes, such as providing updates on a project, analyzing data or presenting findings, or making recommendations.

Effective report writing requires careful planning, research, analysis, and organization of information. A well-structured report should be accurate, and objective, and contain a clear introduction, body, and conclusion. It should also be written in a professional and accessible style, with appropriate use of headings, subheadings, tables, graphs, and other visual aids.

Overall, report writing is an important skill for professionals in many fields, as it helps to communicate information and insights in a clear and concise manner.

What is a report? 

A report is a formal document that is structured and presented in an organized manner, with the aim of conveying information, analyzing data, and providing recommendations. It is often used to communicate findings and outcomes to a specific audience, such as stakeholders, or managers. Reports can vary in length and format, but they usually contain a clear introduction, body, and conclusion.

Types of report writing

By understanding the different types of report writing, individuals can select the appropriate format and structure to effectively communicate information and achieve their objectives. However, the kind of report used will depend on the purpose, audience, and context of the report.

1/ Informational reports: These reports provide information about a topic, such as a product, service, or process.

Further Reading : What is an information report

2/ Analytical reports: These reports present data or information in a structured and organized manner, often with charts, graphs, or tables, to help the reader understand trends, patterns, or relationships.

3/ Formal Reports: These are detailed and structured reports written for a specific audience, often with a specific objective. In comparison with informal reports , formal reports are typically longer and more complex than other types of reports. 

4/ Progress reports: These reports provide updates on a project or initiative, detailing the progress made and any challenges or obstacles encountered. 

5/ Technical reports: These reports provide technical information, such as specifications, designs, or performance data, often aimed at a technical audience.

6/ Research reports: These reports present the findings of research conducted on a particular topic or issue, often including a literature review, data analysis, and conclusions.

7/ Feasibility Report: A feasibility report assesses the likelihood of achieving success for a suggested project or initiative.

8/ Business Reports: These reports are used in a business setting to communicate information about a company’s performance, operations, or strategies. Different types of business reports include financial statements, marketing reports, and annual reports.

Structure of report writing 

The structure of a report refers to the overall organization and layout of the report, including the sections and subsections that make up the report, their order, and their relationships to each other. A report can we divided into three parts. 

Preliminary Parts:

• Acknowledgments (Preface or Foreword)
• List of Tables and Illustrations
• Introduction (clear statement of research objectives, background information, hypotheses, methodology, statistical analysis, scope of study, limitations)
• Statement of findings and recommendations (summarized findings, non-technical language)
• Results (detailed presentation of findings with supporting data in the form of tables and charts, statistical summaries, and reductions of data, presented in a logical sequence)
• Implications of the results (clearly stated implications that flow from the results of the study)
• Summary (brief summary of the research problem, methodology, major findings, and major conclusions)

End Matter:

• Appendices (technical data such as questionnaires, sample information, and mathematical derivations)
• Bibliography of sources consulted.

This structure provides a clear and organized framework for presenting a research report, ensuring that all important information is included and presented in a logical and easy-to-follow manner.

Extra Learnings Role of a report structure in report writing  The report structure plays a crucial role in report writing as it provides a clear and organized framework for presenting information in an effective and logical manner. It ensures that the reader can easily understand the purpose and scope of the report, locate and access the relevant information.  The preliminary parts of the report, provide an overview of the report and aid navigation. The main text makes it easier for the reader to comprehend and analyze the information. And The end matter provides additional details and sources for reference. An organized report structure also helps the author to communicate their research and ideas effectively to the intended audience.

What is the report writing format? 

The format of report writing refers to the structure of a formal document that provides information on a particular topic or issue. The report writing format typically includes the following key components: 

8 Essential elements of report writing are: 

1/ Title: The title is the first thing that readers will see, and it should be clear and concise. The title should include the report’s subject or topic and the author’s name, date of writing, or who the report is for. Remember to keep the title brief and informative, avoiding vague or ambiguous language.

Example of Business Report Title Page:   “Market Analysis and Growth Strategies for XYZ Corporation” Author: Mary Johnson Date: January 2, 2022 Company: Earthcon Corporation Department: Strategy and Planning

In this example, the title page includes the name of the report, ‘Market Analysis 2022,’ the author’s name, ‘John Doe,’ the submission date, ‘January 1, 2024,’ and other details such as the name of the organization, ‘Earthcon Corporation.’

2/ Table of Contents : The table of contents provides an overview of the report’s contents. It should list all sections and subsections with clear headings. It is essential to make the table of contents organized and easy to read, allowing readers to locate specific information quickly.

Example of  Table of Contents I. Introduction…… 1 Purpose of the Report…… 2 Methodology Used…… 2 II. Executive Summary…… 3 III. Background and Context…… 3 IV. Analysis and Findings…… 4 Market Trends and Data…… 5 Competitor Analysis…… 6 SWOT Analysis…… 7 V. Recommendations and Conclusion…… 8 VI. References…… 9

3/ Summary : Also known as the executive summary, the summary provides a brief overview of the entire report. It should summarize the report’s main points, including findings, objectives, and recommendations. The summary should be written after the entire report is completed, and it should be concise and summarized in less than one page.

Example of executive summary: The Annual Sales Report for Earthcon Company shows a 10% increase in overall sales compared to the previous year. The report also reveals that the majority of sales came from the Midwest region and the target demographic is primarily males aged 25-40. Based on these findings, recommendations have been made to focus marketing efforts towards this demographic in the upcoming year.

4/ Introduction : The introduction introduces the report’s topic and informs readers what they can expect to find in the report. The introduction should capture readers’ attention and provide relevant background information. It should be clear and concise, including why the report was written and its objectives.

Example of Introduction:  This comprehensive report aims to analyze and evaluate the sales performance of EarthCon Corporation throughout 2024. It will look into detailed sales trends observed throughout the year, carefully examining the various factors that have influenced these trends. Additionally, the report will identify and highlight potential areas for growth, offering valuable insights and recommendations to drive future success.

5/ Body: The body is the longest section and includes all the information, data, and analysis. It should present information in an organized manner, often using subheadings and bullet points. The body should include all relevant research findings and data, often accompanied by visuals such as graphs and tables. It is essential to cite all sources correctly and remain objective, avoiding personal opinions or biases.

Example of Background and Context: This report seeks to analyze the influence of technological advancements on business productivity. Previous research has indicated a correlation between the adoption of innovative technologies and increased operational efficiency for Earthcon. The report will examine further into this topic and offer suggestions for maximizing the benefits of these advancements. Example of Analysis and Findings: The market trends and data show a steady increase in demand for innovative products, with a significant rise in sales in the past five years. In comparison, competitor analysis reveals that Earthcon Corporation is well-positioned to take advantage of this trend due to its strong brand reputation and product portfolio. A SWOT analysis also highlights potential areas for improvement and growth.

6/ Conclusion: The conclusion summarizes the findings and conclusions of the report. It should wrap up all the essential information presented in the body and make recommendations based on the report’s findings. The conclusion must be brief and clear, avoiding the introduction of any new information not previously presented in the body.

7/ Recommendations: The recommendation section should provide suggested goals or steps based on the report’s information. It should be realistic and achievable, providing well-crafted solutions. It is often included in the conclusion section.

Example of Recommendations and Conclusion: Based on the analysis, it is recommended that EarthCon Corporation invest in research and development to continue producing innovative products. Additionally, efforts should be made to expand into emerging markets to increase global reach. In conclusion, the Annual Sales Report shows positive outcomes and recommends strategic actions for future growth.

8/ Appendices: The appendices section includes additional technical information or supporting materials, such as research questionnaires or survey data. It should provide supplementary information to the report without disrupting the report’s main content. 

It is important to use clear headings and subheadings and to label tables and figures. Also, proofreading and fact-checking are critical before submitting the report. A well-crafted report is concise, informative and free of personal bias or opinions.

What are the features of report writing

There are several key features of effective report writing that can help ensure that the information presented is clear, concise, and useful. Some of these features include:

1/ Clarity: Reports should be written in clear and concise language, avoiding jargon or technical terms that may be confusing to the reader. 

2/ Objectivity: A report should be objective, meaning that it should be free from bias or personal opinions. This is particularly important when presenting data or analysis.

3/ Accuracy: Reports should be based on reliable sources and accurate data. Information should be verified and cross-checked to ensure that it is correct and up-to-date.

4/ Structure: A report should be structured in a logical and organized manner, with clear headings, subheadings, and sections. 

5/ Visual aids: A report may include visual aids such as charts, tables, and graphs, which can help to illustrate the key points and make the information easier to understand.

6/ Evidence: Reports should include evidence to support any claims or findings, such as statistics, quotes, or references to relevant literature.

7/ Recommendations: Many reports include recommendations or suggestions for future action based on the findings or analysis presented.

Significance of report writing

Report writing is a critical skill that can have a significant impact on individuals, and organizations. In fact, a report by the National Association of Colleges and Employers found that the ability to communicate effectively, including report writing, was the most important skill sought by employers.

• Reports provide decision-makers with the information they need to make informed decisions.
• Effective report writing demonstrates professionalism and attention to detail, which can help to build trust and credibility with clients.
• Reports can inform planning processes by providing data and insights that can be used to develop strategies and allocate resources.
• Reports often include recommendations or suggestions for future action, which can help to improve processes, procedures, or outcomes.

Further Reading: What is the significance of report writing

Report writing examples and samples

Example of Progress Report

The essential process of report writing

Report writing requires careful planning, organization, and analysis to ensure that the report effectively communicates the intended message to the audience. Here are the general steps involved in the process of report writing:

Plan and prepare:

• Identify the purpose of the report, the target audience, and the scope of the report.
• Collect and examine data from different sources, including research studies, surveys, or interviews.
• Create an outline of the report, including headings and subheadings.

Write the introduction:

• Start with a brief summary of the report and its purpose.
• Provide background information and context for the report.
• Explain the research methodology and approach used.

Write the main body:

• Divide the report into logical sections, each with a clear heading.
• Present the findings and analysis of the research in a clear and organized manner.
• Use appropriate visual aids, such as tables, graphs, or charts to present data and information.
• Utilize a language that is both clear and Brief, and avoid using unnecessary jargon or technical terminology.
• Cite all sources used in the report according to a specified citation style.

Write the conclusion:

• Summarize the main findings and conclusions of the report.
• Restate the purpose of the report and how it was achieved.
• Provide recommendations or suggestions for further action, if applicable.

Edit and revise:

• Review the report for errors in grammar, spelling, and punctuation.
• Check that all information is accurate and up-to-date.
• Revise and improve the report as necessary.

Format and present:

• Use a professional and appropriate format for the report.
• Include a title page, table of contents, and list of references or citations.
• Incorporate headings, subheadings, and bullet points to enhance the report’s readability and facilitate navigation.
• Use appropriate fonts and sizes, and ensure that the report is well-structured and visually appealing.

Important Principles of report writing

To write an effective report, it is important to follow some basic principles. These principles ensure that your report is clear, concise, accurate, and informative. In this regard, here are some of the key principles that you should keep in mind when writing a report:

1/ Clarity: The report should be clear and easy to understand. 

2/ Completeness: The report should cover all the relevant information needed to understand the topic

3/ Conciseness: A report should be concise, presenting only the information that is relevant and necessary to the topic. 

4/ Formatting: The report should be properly formatted, with consistent fonts, spacing, and margins

5/ Relevance: The information presented in the report should be relevant to the purpose of the report.

6/ Timeliness: The report should be completed and delivered in a timely manner.

7/ Presentation: The report should be visually appealing and well-presented.

Extra Learnings Styles of report writing When it comes to the style of report writing, it’s important to use hard facts and figures, evidence, and justification. Using efficient language is crucial since lengthy reports with too many words are difficult to read. The most effective reports are easy and quick to read since the writer has comprehended the data and formulated practical recommendations. To achieve this, it’s important to write as you speak, avoid empty words, use descending order of importance, use an active voice, and keep sentences short. The goal should be to write to express and not to impress the reader.  It’s also important to get facts 100% right and to be unbiased and open. By following these tips, one can create a well-written report that is easy to understand and provides valuable insights.

Differences between a report and other forms of writing

Reports are a specific form of writing that serves a distinct purpose and have unique characteristics. Unlike other forms of writing, such as essays or fiction, reports are typically focused on presenting factual information and making recommendations based on that information. Below we have differentiated report writing with various other forms of writing.

Essay vs report writing

Project writing vs report writing, research methodology vs report writing, article writing vs report writing, content writing vs report writing, business plan vs report writing, latest topics for report writing in 2024.

The possibilities for report topics may depend on the goals and scope of the report. The key is to choose a topic that is relevant and interesting to your audience, and that you can conduct thorough research on in order to provide meaningful insights and recommendations.  

• A market analysis for a new product or service. 
• An evaluation of employee satisfaction in a company. 
• A review of the state of cybersecurity in a particular industry. 
• A study of the prevalence and consequences of workplace discrimination. 
• Analysis of the environmental impact of a particular industry or company. 
• An assessment of the impact of new technology or innovations on a particular industry or sector. 

Report writing skills and techniques 

Effective report writing requires a combination of skills and techniques to communicate information and recommendations in a clear, and engaging manner.

From organizing information to tailoring the report to the intended audience, there are many factors to consider when writing a report. By mastering these skills and techniques, you can ensure that your report is well-written, informative, and engaging for your audience. Some of the primary ones are: 

1/ Organization and structure: Structure your report in a logical and organized manner with headings and subheadings.

2/ Use of data and evidence: Present objective data and evidence to support your findings and recommendations.

3/ Audience awareness: Tailor your report to the needs and interests of your intended audience.

4/ Effective visuals: Use graphs, charts, or other visuals to communicate complex information in a clear and engaging way.

5/ Editing and proofreading: Carefully edit and proofread your report to ensure it is error-free and professional.

6/ Tone: Use a professional and objective tone to communicate your findings and recommendations.

7/ Time management: Manage your time effectively to ensure you have enough time to research, write, and revise your report.

Tips for effective report writing

• Understand your audience before you start writing. 
• Start with an outline and cover all the important points. 
• Employ clear and concise language.
• Utilize headings and subheadings to organize your report.
• Incorporate evidence and examples to support your points.
• Thoroughly edit and proofread your report before submission.
• Follow formatting guidelines If your report has specific formatting requirements.
• Use visuals to enhance understanding.

What is the ethical consideration involved in report writing 

Ethical considerations play a crucial role in report writing. The accuracy of the information presented in the report is of utmost importance, as it forms the basis for any conclusions or recommendations that may be made. In addition, it is essential to avoid plagiarism by giving credit to the original sources of information and ideas. 

Another crucial ethical consideration is confidentiality, particularly when the report contains sensitive or confidential information. It is important to safeguard this information and prevent its disclosure to unauthorized individuals.

Avoiding bias in report writing is also crucial, as it is essential to present information in an objective and unbiased manner. In cases where research or data collection is involved, obtaining informed consent from human subjects is a necessary ethical requirement.

By taking these ethical considerations into account, report writers can ensure that their work is fair, accurate, and respectful to all parties involved.

Common mistakes in report writing 

There are several common mistakes that students and report writers make in report writing. By avoiding these common mistakes, students as well as report writers can create effective and impactful reports that are clear, accurate, and objective.

1/ Writing in the first person: Often, students and report writers commit an error by writing in the first person and utilizing words such as “I” or “me. In reports, it is recommended to write impersonally, using the passive voice instead.

2/ Using the wrong format: Reports should use numbered headings and subheadings to structure the content, while essays should have a clear line of argument in their content.

3/ Failing to introduce the content: The introduction of the report should introduce the content of the report, not the subject for discussion. It is important to explain the scope of the report and what is to follow, rather than explaining what a certain concept is.

4/ Missing relevant sections: Students and report writers, often miss out on including relevant sections that were specified in the assignment instructions, such as a bibliography or certain types of information. This can result in poor interpretation.

5/ Poor proofreading: Finally, not spending enough time proofreading the reported work can create unwanted mistakes. Therefore, It is important to proofread and correct errors multiple times before submitting the final report to avoid any mistakes that could have been easily corrected.

By avoiding these common mistakes, students and report writers can improve the quality of their reports. 

What are some challenges of report writing and how to overcome them

Report writing can be a challenging task for many reasons. Here are some common challenges of report writing and how to overcome them:

1/ Lack of clarity on the purpose of the report: To overcome this challenge, it is important to clearly define the purpose of the report before starting. This can help to focus the content of the report and ensure that it meets the needs of the intended audience.

2/ Difficulty in organizing ideas: Reports often require a significant amount of information to be organized in a logical and coherent manner. To overcome this challenge, it can be helpful to create an outline or flowchart to organize ideas before beginning to write.

3/ Time management: Writing a report can be time-consuming, and it is important to allow sufficient time to complete the task. To overcome this challenge, it can be helpful to create a timeline or schedule for the various stages of the report-writing process.

4/ Writer’s block: Sometimes writers may experience writer’s block, making it difficult to start or continue writing the report. To overcome this challenge, it can be helpful to take a break, engage in other activities or brainstorming sessions to generate new ideas.

5/ Difficulty in citing sources: It is important to properly cite sources used in the report to avoid plagiarism and maintain credibility. To overcome this challenge, it can be helpful to use citation management tools, such as EndNote or Mendeley, to keep track of sources and ensure accurate referencing.

6/ Review and editing: Reviewing and editing a report can be a challenging task, especially when it is one’s own work. To overcome this challenge, it can be helpful to take a break before reviewing the report and seek feedback from others to gain a fresh perspective.

By being aware of these challenges and taking proactive steps to overcome them, report writers can create effective and impactful reports that meet the needs of their intended audience.

Best Software for writing reports 

Report writing software has made it easier for writers to produce professional-looking reports with ease. These software tools offer a range of features and functionalities, including data visualization, collaboration, and customization options. In this section, we will explore some of the best report-writing software available:

1/ Tableau : This tool is great for creating interactive and visually appealing reports, as it allows users to easily create charts, graphs, and other data visualizations. It also supports data blending, which means that you can combine data from multiple sources to create more comprehensive reports.

2/ Zoho reporting : This tool is designed to help users create and share professional-looking reports quickly and easily. It offers a variety of customizable templates, as well as a drag-and-drop interface that makes it easy to add data and create charts and graphs.

3/ Bold Reports by Syncfusion : This tool is designed specifically for creating reports in .NET applications. It offers a wide range of features, including interactive dashboards, real-time data connectivity, and customizable themes and templates.

4/  Fast Reports : This tool is a reporting solution for businesses of all sizes. It allows users to create reports quickly and easily using a drag-and-drop interface and offers a variety of templates and customization options. It also supports a wide range of data sources, including databases, spreadsheets, and web services.

Further Reading : 10+ Best Report Writing Software and Tools in 2024

What is the conclusion of report writing

The conclusion of report writing is the final section of the report that summarizes the main findings, conclusions, and recommendations. It should tie together all the different sections of the report and present a clear and concise summary of the key points. 

THE UNIVERSITY OF NEWCASTLE has given an inverted introduction framework that can use used for writing effective conclusions for reports. 

Example of conclusion in report writing:

The implication of the above diagram can be explained with the following example:  

1. RETURN TO TOPIC:

Social media has revolutionized the marketing landscape, providing new opportunities for brands to connect with their target audience.

2. RESTATE THESIS:

However, the complexities and limitations of social media mean that it is unlikely to completely replace traditional marketing methods. The role of the marketing professional remains crucial in ensuring that social media strategies align with the company’s overall goals and effectively reach the desired audience.

3. SUMMARY OF IDEAS DISCUSSED:

Automated tools cannot fully account for the nuances of human communication or provide the level of personalization that consumers crave. Therefore, the most effective marketing strategies will likely blend social media tactics with traditional marketing channels.

4. CONCLUDING STATEMENT [restating thesis]:

In conclusion, while social media presents significant opportunities for brands, the expertise of marketing professionals is still essential to creating successful campaigns that achieve desired outcomes.

Frequently Asked Questions

Q1) what is report writing and example.

Ans: Report writing involves preparing a structured document that delivers information to a particular audience in a clear and systematic manner. An example of a report could be a business report analyzing the financial performance of a company and making recommendations for improvement.

Q2) What is report writing and types of reports?

Ans: The act of presenting information in an orderly and structured format is known as report writing. Reports come in different types, such as analytical reports, research reports, financial reports, progress reports, incident reports, feasibility reports, and recommendation reports.

Q3) What are the 5 steps of report writing

The five steps of report writing, are as follows:

• Planning: This involves defining the purpose of the report, determining the audience, and conducting research to gather the necessary information.
• Structuring: This step involves deciding on the structure of the report, such as the sections and subsections, and creating an outline.
• Writing: This is the stage where the actual writing of the report takes place, including drafting and revising the content.
• Reviewing: In this step, the report is reviewed for accuracy, coherence, and effectiveness, and any necessary changes are made.
• Presenting: This final step involves presenting the report in a clear and professional manner, such as through the use of headings, visuals, and a table of contents.

Q4) What is a report in short answer? 

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How to write a report? | C1 Advanced (CAE)

There are three main areas of focus when writing a report:

• Present factual information Obviously, these facts might be made up (not real) by you but you need to present them as if they were factual.
• Effective and efficient text organization That means you need to think about the right paragraph structure , relevant headings as well as different linking words and expressions that we can use to connect our ideas.
• Making suggestions/recommendations Every report has a suggestion or recommendation at the end of it because that’s the sole purpose of writing a report.

Check our Writing Guide – to see how to write a CAE report in detail.

FCE, CAE, CPE

Practice tests online, c1 advanced (cae) report: structure, c1 advanced (cae) report: writing guide.

We will use the example topic below:

You have just completed six months in a new job. In preparation for a progress meeting, you have been asked to write a report to your manager.

Your report should explain what you feel you have achieved in the job so far, describe an problems you have had, and suggest any future training that would be suitable.

Write your  report (around 220 – 260  words)

Step 1: Find the topic points & topic

Knowing the topic can help you set the tone as well as think about vocabulary and expressions that you might want to include in your text. Also, we need to find the main topic points that we need to address in the task because they will make up the main portion of our text.

You have just completed six months in a new job. (topic: Job) In preparation for a progress meeting, you have been asked to write a report to your manager. (report is for : manager)

Your report should explain what you feel you have achieved (topic point) in the job so far, describe any problems you have had, (topic point) and suggest any future training (topic point) that would be suitable.

Topic: six months in a new job

Main key points:

• explain what you feel you have achieved
• describe any problems you have had
• suggest any future training

The topic is your new job and we have three points which we must comment on.

The last thing we should think about in our task analysis s who’s going to read our report by finding out this kind of information we can decide on the correct style and most appropriate register for our text.

Target reader: your manager.

As soon as we’ve analyzed the task and extracted all the information that we need we can start building our structure and writing a report.

Practice, Write & Improve

Step 2: title.

The report should start with the title it could be something like:

• Report on …….   and then you write the topic of what you’re reporting.
• or you can write the topic and end it with phrase  : a report

in this way, the title will have an appropriately formal connotation. See both examples below:  Title: Report on six-month progress as a teacher Title: Six-month teacher progress : a report

Step 3: Introduction

The introduction must contain all the necessary information covered by the report:

• appropriate beginning in which you should explain your purpose for writing your report The purpose of this report is to…..
• The topic of the report (see step 1) 
• The three main key points that you discovered (see step 1)

See sample introduction:

Report on six-month progress as a teacher The purpose of this report is to (appropriate beginning) evaluate the progress following the first half year in my current position as an English Teacher (topic)   as well as enumerate achievements (point 1) , outline issues (point 2)  and make suggestions (point 3)  for professional development measures.

Step 4: The body paragraphs (main content) 

In the main content, you should comment on/answer the main key points that you discovered in the task  (see step 1) under suitable subheadings (positive/negative points), and each is placed in a separate section/paragraph .

Main key points  (see step 1):

See the example main content below, with additional annotations you may find useful:

Achievements – add heading/simple, informative, formal Throughout the first six months of employment at XYZ School, I have made important strides in professional development by incorporating several new methods such as the task-based approach in daily teaching practice, which has improved my students’ experience tremendously . Apart from personal progress , numerous students have achieved their goals and advanced to higher education providers under my guidance. [describes  first point – what you have achieved]

Problems – add heading Despite all of this organisation of internal exams is underdeveloped as there does not seem to exist policy and students have expressed their displeasure with other groups at the same level receiving easier or more difficult questions in their tests. Additionally , my mentor has not always been available even though a certain level of guidance in specific areas, for example developing teaching materials, is still required . [describes the second point – problems]

Future opportunities – add heading  Considering all of the above, two main areas of possible improvement can be identified . Firstly , student and teacher satisfaction could be increased by establishing a resource bank for tests and exams and by training all the teachers to use them so as to ensure a consistent experience for our students. Secondly , regular meetings with a mentor should be mandatory in order to provide guidance and to help teachers become independent and confident with teaching materials. [describe the third point – suggestions]

                      – topic paragraphs / contain the main information about a given section

                   – useful language, formal expressions

                    – transitional words, expressions and conjunctions, which link the sentences and make the text more fluid

Step 5: Conclusion

The conclusion should contain a final assessment of the report , providing information, conclusions and giving a final answer.

If the task of the report was, for example, to answer some questions, then this information should be included in the summary.

Conclusion – add heading  In the final analysis, the situation of the teachers and students at our school is very likely to improve and overall satisfaction will probably increase due to more efficient work processes if ideas included in the report are implemented.                 – persuasive language

See full report…

Full report.

Report on six-month progress as a teacher

The purpose of this report is to evaluate the progress following the first half year in my current position as an English Teacher as well as enumerate achievements outline issues and make suggestions for professional development measures.

Achievements Throughout the first six months of employment at XYZ School, I have made important strides in professional development by incorporating several new methods such as the task-based approach in daily teaching practice, which has improved my students’ experience tremendously. Apart from personal progress, numerous students have achieved their goals and advanced to higher education providers under my guidance.

Problems Despite all of this organisation of internal exams is underdeveloped as there does not seem to exist policy and students have expressed their displeasure with other groups at the same level receiving easier or more difficult questions in their tests. Additionally, my mentor has not always been available even though a certain level of guidance in specific areas, for example developing teaching materials, is still required.

Future opportunities Considering all of the above, two main areas of possible improvement can be identified. Firstly, student and teacher satisfaction could be increased by establishing a resource bank for tests and exams and by training all the teachers to use them so as to ensure a consistent experience for our students. Secondly, regular meetings with a mentor should be mandatory in order to provide guidance and to help teachers become independent and confident with teaching materials.

Conclusion In the final analysis, the situation of the teachers and students at our school is very likely to improve and overall satisfaction will probably increase due to more efficient work processes if ideas included in the report are implemented.

Submit your (CAE) Report for review

C1 advanced (cae) report: example answers, cae report sample 1.

You have been helping to run a new music club at your college. Now the college principal wants to get more people involved with the club and attract new members. The club organiser has asked you to write a report for the principal outlining what the club currently does, explaining the club’s future plans and suggesting ways of getting more people involved with the music club.

Student’s CAE Report Answer:

RockSun – present situation, future plans and improvement suggestions (title)

The objective of this report is to outline the current condition of the RockSun music club, shed some light on the club’s plans in the near future, and propose novel ways of attracting new visitors.

Present situation

At present, the activities that the club organises are twofold:

• gigs of indie bands at least once a week at weekends;
• musical instrument courses for wannabe musicians on weekdays.

Regrettably, he club does not enjoy much popularity among students, despite it being located in the heart of the campus near the dorms . This is, firstly, due to the prices at the club which are on the expensive side and, secondly, the fact that performers visiting the club are chiefly little-known artists. Both factors greatly discourage many potential customers.

The future of the club looks bleak and some corrective actions are required. The club management, aware of the gravity of the situation, is planning to expand its operations to attract new visitors. In the first place, additional musical courses, including singing lessons by reputable teachers, are planned. Additionally, the club intends to attract better known artists for the weekend concerts.

Suggestions to attract more visitors

The actions planned, which are certainly a step in the right direction, may not be sufficient. What could attract more visitors is reducing food and drink prices as it is one of the most important factors on which any club’s popularity is based. Furthermore, weekly musical quizzes with prizes might appeal to the club’s target customers.

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Cae report sample 2.

You have recently attended a week’s training course and on your return you receive the following note from your boss:

Hope you enjoyed the training modules. We’re compiling a report to help us evaluate our Staff Development programme. P lease send me an outline of what you did on the course, which modules were the most useful and your opinion of how colleagues would benefit from attending in the future. Thanks.

Student’s CAE Report Answer:

Report on the Staff Development Programme – a description of the training course carried out to improve the performance of our staff at work.

Organisation of the training modules

I have recently attended the training course organised by the company in order to workers get more information and develop some skills required in this activity.

I have to say that the information given in the course is hugely useful, but it should be scheduled in other date. At this moment, everybody is really busy and workers find it difficult to set aside time to not miss the course.

There is no point arguing that the sessions are too long and dense, what makes even harder to get the most of the training.

Alternative course

I would recommend to divide the content is several shorter sessions according to the main topics to deal with.

Perhaps, not everybody needs to receive the whole information. So, there can be some specific sessions to people involved in that area, whereas who is not working on that subject would only receive a short session just to get some knowledge.

Recommendations

I would like to make the following recommendations:

1.Schedule the training course in a less busy time.

2.Divide the sessions into shorter modules to ease people to attend.

3.Ensure the content is targeted to the people who are meant to attend them. 

If these recommendations are implemented, the training programme will be much more successful.

Get Your (CAE)m Report Checked!

C1 advanced (cae) report: writing topics, example topic 1.

Your report should explain what you feel you have achieved in the job so far, describe any problems you have had, and suggest any future training that would be suitable.

Write your report .

Example Topic 2

An international youth organisation is planning to publish a report looking at attitudes between different generations:

We are very keen to hear how elderly people are regarded by younger people in different countries and why the younger generation feel the way they do about elderly people. Suggestions regarding how positive attitudes can be developed are welcome.

Write the report for the organisation.

Example Topic 3

You have been asked to write a report for the World Information Organisation on the following topic:

What are the greatest threats to the environment in your country today? What are the solutions?

Write your report

C1 Advanced (CAE) Report: Common Mistakes

What is recommended to include in the report.

• Inverted conditional (Were we to..)
• Participle clause (Being…/Having gone..)
• Double comparative (The more we… the more)
• Passive structures (The committee has been informed about …)
• Cleft sentence (What is most crucial is..)
•   Linkers (Notwithstanding / despite / due to / consequently)

What is not recommended in the report?

• Idioms (are informal)
• Phrasal Verbs  (are informal)
• Contractions (We’ve, It’s been said)
• Giving personal opinions (I think, | guess)

More than Practice Tests

C1 advanced (cae) report: writing checklist.

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

• Have I covered all the key information required by the task?
• Have I written only information which is relevant to the task?
• Have I developed the basic points in the task with my own ideas?

Communicative Achievement

• Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
• Have I used a suitable mix of fact and opinion?
• Have I used a suitable style and register (formal or informal) for the task?

Organisation

• Have I used paragraphs appropriately to organise my ideas?
• Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
• Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
• Are the ideas balanced appropriately, with suitable attention and space given to each one?
• Have I used a wide range of vocabulary?
• Have I avoided repeating the same words and phrases?
• Have I used a range of simple and more complex grammatical structures?
• Have I correctly used any common phrases which are relevant to the specific task or topic?
• Is my use of grammar accurate?
• Is my spelling accurate?

C1 Advanced (CAE) Report: Tips

Tips on structure:.

• You don’t need a heading for the introduction – a line or two describing the report will be sufficient.
• Cover the content points in the order in the text, and try to link between them where possible. One way to link is to report something good, followed by something bad, and then use an appropriate linking word.

Tips on language:

• Think who wants to read your Report?
• Usually, it’s somebody who wants some specific information.
• The information is about something that happened in the past.
• The Target Reader of a Report usually doesn’t have much time – help them find the information they need by using headings.
• The Target Reader doesn’t need to be entertained, but they will be better informed if there is specific informat ion in the Report.

C1 Advanced (CAE) Report: Mark Scheme

C1 advanced (cae) report: useful phrases & expressions.

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Introduction (the goal of the report)

The objective of this report is to compare ….. and ….. The purpose of this report is to examine / evaluate / explain / describe / analyse / present / outline… This report aims to… It is based on a survey conducted among… It is the result of a discussion which took place among…

Development

The first observation to make concerns… First of all,… Firstly,… Secondly,… Furthermore,… Moreover,… In fact,… Lastly,… Finally,… It has to been stressed that… According to (the majority of respondents)… In spite of (the fact that)… Despite (the fact that)… The outlook for …… is (far from) bright/optimistic/depressing/daunting The future looks bleak/remains uncertain/is promising This seems unlikely in the near/foreseeable future

I would strongly recommend that… The following measures should be implemented: In the light of the results of the survey I would advise against… Given the results of the survey, I would advise for… I feel it would be to our advantage if… The best solution would be to… In order to improve …… it is necessary to.. This will have an impact on …….

Provided that these recommendations are taken into consideration,… In conclusion,… From the research one can conclude that…

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Report Writing: Format, Examples, Tips, and More

Report writing: this article presents the latest format for report writing and various things related to it. know in detail about report writing methods, format, tips, and more. this can be useful for students of classes 10 and 12..

Report Writing : A report is a document consisting of data, facts, and statistics about a particular topic. Based on this information, an elaborative piece of writing is presented, which is known as report writing. The main basis of report writing is to use factual information to extract meaning from it. It is used in various ways by schools, organizations, media, companies, etc. Academically, it is used to report an incident, an event, or any school-related matters. Organizations and companies use it for maintaining data about employees, leaves, performance, and more. Media uses it to present information, facts, sting, bring out the wrong in the eyes of the public, report incidents, and much more. There are multiple areas where a report can be used. 

What is report writing?

Elements of report writing.

• Title Page - The title page must be concise, brief, and specific, indicating what the report is all about.
• Table of Contents - This is a list of topics that users can find in the report along with the mention of their respective page numbers.
• Summary - The summary of a report informs the reader about what has constituted the formation of that report and what users can draw from it.
• Introduction - The introduction gives an overview of the report, to the readers. It explains in brief what the report is all about.
• Discussion- It contains the main body of the report. It describes the main title in detail and presents multiple arguments backed by facts and figures.
• Conclusion - The conclusion sums up the entire report in a whole. It presents arguments from every possible angle.
• Recommendations - Recommendations present possible solutions for the problems/issues mentioned in the report.
• Results- It consists of conclusions drawn from the statistics present in your report. It can also lay possible results, that may be a part of future activities.
• References - Since the report is presented on the basis of mere facts, it is important to mention all your sources of information to prove that the report is authentic and not fabricated.

Types of report writing

• Annual reports
• Weekly reports
• Academic reports
• Research reports
• Sales and Marketing reports
• Project reports
• Newspaper reports
• Magazine reports

Stages of Report Writing

• Planning- The foremost and most important step in the process of report writing is Planning. A clearly drafted plan leads to easy execution, cooperation, and timely completion of your work. Planning can tell you what all has to go in a report, in what order, and to what extent.
• Collection of information - This is an important step in the process of report writing. Since, a report has to be backed by factual information, collection from authentic and credible sources is a burdensome task. Students should always be careful about their sources of information. Wrong sources can lead to wrong conclusions and the presentation of wrong information.
• Organization of information - The next step is to organize your information. Whenever a report is in its initial stages, the writer is overloaded with information, credible as well as incredible. The information has to be refined as per the relevance, need, and authenticity. After refining, it has to be presented in an order which is understandable and engaging for readers. 
• First draft - After the information has been gathered, refined, and organized, it is time to present the information. Now, comes the actual part where a report is written by utilizing all the present information. It has to be drafted in a manner that is easy to understand, factual, and formal.
• Proofread - It is important to proofread your report for any grammatical errors, spelling mistakes, writing errors, misplacement of punctuation marks, or wrong information. The report should be made public only after it has been checked thoroughly.

Format for Report Writing

Report writing can use different formats as required by the authorities, teachers, or supervisors. But a generic format is presented here, which can be used in all aspects.

The report has to begin with a  ‘ Title Page’ . This should consist of the author's name, date of submission, name of the person to whom the submission is to be made, the title of the report, and the subject. It begins on the left side of the page in the following order:

Authors’ Name: Usually written in the middle of the page.

Date of submission:

Now comes the summary which includes a short paragraph or a few paragraphs on the objectives of the report, findings of the report, the recommendation for the report, and an overview of the entire report.

                                                                Summary 

Then, the introduction is presented on the next page. It introduces the topic of the report and what readers can expect. This can be summed up in a single paragraph.

                                                               Introduction

Now, the report is discussed exhaustively. Different facts, figures, messages, and arguments are presented as a part of the body. It has to be formal in nature and can consist of multiple paragraphs.

Then, a methodology is laid out. Here, the methods used in research, and collection of information are mentioned in detail along with the processes.

After this, findings/results are presented to support the arguments.

Now, the report is concluded with a mention of all the important points touched on in the report.

At last, references are attached to show sources of factual information.

Format of Report Writing for Class 10 and 12th

Format for a newspaper report.

Heading/Headline : Title of the report

Byline : Author’s/Reporter’s name and designation

Place and Date : Place of incident and Date of publication

First Para : Consists of the news peg. The main reason for the report. Answers some basic questions like what happened, when, how, who are the concerned people involved, and where did the reporting incident take place. The first paragraph usually answers 5W’s (What, why, where, whom, and when) Two or three important ones should be answered here.

Body (Accompanying paragraphs) : The next few paragraphs must consist of details and facts related to the topic. These paragraphs should answer the rest of the W’s and an H (How did the incident take place). Usually, news reports must have some quotes from officials in these paragraphs to make the report look more authentic.

Conclusions : This is the ending paragraph, which sums up the entire story.

Format for a magazine report

The same format is followed for magazine reports. But they are usually the more informal ones and have topics different in nature than news reports. The same format is followed for magazine reports as well.

Place and date : Place of event and Date of publication

First Para : Introduces the topic and motive of the report.

Body (Accompanying paragraphs) : The introduction is accompanied by reasons, facts, figures, quotes, and other additional information related to the topic. All the information has to be arranged in a sequence.

Examples of report writing

Suppose, in an examination, a student is asked to write a report on an incident that took place in the Kinnaur district of Himachal Pradesh. Five people lost their lives during a car accident in the city. As per reports, all five were heavily injured and found dead after 1 hour of reaching the hospital. After 20 minutes of the accident, they were rushed to a nearby government hospital. The incident took place at 5 in the morning. The accident led to a traffic jam, following which the car was removed from the road by the police superintendent of Kinnaur Police Station and his team.

                        Heading: Five killed in car accident in Kinnaur of HP

Byline: By ABC  

Place and date: Kinnaur, May 23 

First Para: Five people were killed in a car crash in Kinnaur district of Himachal Pradesh, this morning. According to sources, the time of the accident was 5 in the morning. Victims were rushed to a nearby hospital after 20 minutes by a resident crossing by the spot of the accident. After one hour of reaching the hospital, all five people were declared dead by the senior doctor of the hospital.

The details of the accident are still awaited. No confirmation on the cause of accidents has come from the police as of now. It is being said that the traffic jam caused by the accident brought the police’s attention to the matter and the residents of the place. The Police Superintendent, along with this team, rushed to the accident spot and removed the vehicle to clear out the jam.

According to sources, accidents in the area have been increasing since the start of the month. The Police Superintendent of the Kinnaur Police Station said, “ We are trying to address this matter on priority. There has been an increase in the number of accidents since the start of this month. We have built a team of six people who will investigate the case”.

Tips for Report Writing

• Plan your report.
• Take quotes from authorities, if necessary.
• Use credible sources for your information.
• Proofread before submission/publication.
• Stick to the objective of the report.
• Use short and simple sentences.
• Stick to the format.
• Use a formal tone and style of writing.
• Research well.
• Use an active voice.

Topics for report writing

• Science and Technology
• Social issues
• Environmental hazards, Climate change, Pollution
• Culture and traditions
• News/Breaking/Trending
• Summits/Conferences
• International and national disputes

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Report Writing Examples

A report is a piece of writing that contains accounts of things that are seen, heard, known, or investigated. 

Report writing is very similar to article writing , but the latter is more casual than the former. Reports are meant to be published in journals, newspapers, and magazines.

Daily Test - Attempt Now

In this post, you will find the top 10 important Report Writing Examples.

Report Writing Examples #1

Q. Report the arrest of a prank caller who sent the police on a wild goose chase about a nonexistent bomb.

Hoax Caller Arrest

By Rudranil Mandal

Kolkata 7th August 2021: A local man has been arrested in connection with a hoax call that was made to the Delhi police. A.C Murugesh, a resident of Saket, has been arrested for not only misleading the police but also delaying three flights. The perpetrator claimed to know about three bombs that were apparently planted in the UK-bound flight.

The call set the police force in motion who along with the bomb squad cordoned off the airport area and moved the people to safety. Eventually, it was determined that the call was a hoax. Police employed the Aircel cellular service to track the call’s location and apprehended the culprit.

The investigation is in progress to ascertain whether the perpetrator has a history of mental illnesses.

Report Writing Examples #2

Q. Report a burglary that took place in your locality.

Thief Outwitted by the Silent Alarm

By Rohit Patel

Malad, 5th February 2021: Ruckus ensured when a thief was apprehended by the traders at Bougainvillea Marg yesterday. The area is well known for its jewellery shops and has experienced thefts in the past. Three jewellers and a mobile the store owner has been robbed in the course of 3 months.

Mr. Rajat Zaveri was settling his accounts when a stranger armed with a switchblade entered the shop at 10 pm. The man then ordered him to sit still while he emptied the shelves. Initially, Mr. Zaveri did as he was told; he later switched on a silent alarm and alerted the other shopkeepers nearby. Within five minutes, they notify the police and beat the thief black and blue. The accused was identified as Sajjan Singh, an unemployed youth who indulged in petty thievery.

The police believe that he may have some information about the series of robberies that have taken place at Bougainvillaea Marg.

Report Writing Examples #3

Q. You are Nidhi Patel writing for your school magazine. Write a news report about the Teacher‘s Day Celebration in your school.

Teacher’s Day Celebration at Saraswati Vidyalay

By Nidhi Patel

Midnapore, 5th February 2021: The Teacher‘s Day celebrations at Saraswati Vidayalay this year were exciting and special at the same time. In addition to students’ song and dance routines, there were numerous skits based on the lives of many famous people such as Dr. Radhakrishnan, Rabindranath Tagore, and Savitribai Phule.

As an initiative, the students of the school with the help of their parents collected money which will be used for the benefit of the retired teachers of the school. There were also games and activities organized for the teachers.

Senior teacher Mrs. Shinha said, “I am moved by the gesture of the students. Our students are the finest.” The program ended with a special lunch arranged by the students for the faculty.

Report Writing Examples #4

Q. You are the student reporter. Report an incident where two of your classmates injured themselves.

Mayhem in Class 10 A

By a Student Reporter

Powai, 7th March 2015: Two students of Class 10 B were reprimanded by the teacher on account of their bad behaviour and were taken to the principal‘s office yesterday. The students Ganesh Apte and Manish Tilwani were caught by the headmistress Mrs. Fonseca wrestling in the class.

Students say that it was a case of a simple game gone wrong. Yesterday, the two were playing ‗Truth or Dare‘ when the former dared the latter to call a classmate by an offensive name. His reluctance to do so caused his friend to poke fun at him. This resulted in a war of words and the two started pummelling each other.

The principal did laud Manish for refusing to perform the odious ‘dare’ but ultimately held him responsible for being the first person to react violently. The parents of the students will be called tomorrow for a meeting with the principal.

Report Writing Examples #5

Q. A leopard has been rescued from a well by wildlife activists. Report the rescue operation.

Big Cat Rescued in Ghunghuni Village

By Hiten Sharma

Ghunghuni, 13th March 2021: A leopard was rescued from a well here yesterday at 8 am. In a rescue operation that lasted 3 hours, the animal was finally retrieved from the well where it lay for 10 hours.

The Mandal family members were awakened by growls emanating from their well in the wee hours of the morning. Uttam Mandal, the patriarch of the family, flashed some light into the well and found the wounded feline in neck-deep water.

Dr. Pankaj Nag, a leading zoologist who has recently written a paper on the preying habits of leopards, was called to the spot. His assistants shot a tranquillizer to sedate the leopard.

Afterwards, Dr. Nag was lowered into the well with a help of a pulley to retrieve the sedated animal. The operation was a success. Dr. Nag said that leopards wander into human territory in search of smaller mammals to prey on. The feline may have targeted the Mandal family pet, a golden retriever.

In the process of stalking it, the leopard may have missed the well. “We ourselves are responsible for this situation. Rapid deforestation and human encroachment have caused the animals to showcase such aberrant behaviour.” The leopard is now under observation and will soon be released into the wild.

Report Writing Examples #6

Q. Write a report on the Annual Sports Day held in your school.

Annual Sports Day a Success

By Jiten Ghosh

Dumdum, 17th March 2021: St Pius School held its 46th Annual Sports Day on the 16th of March 2021 at Matangini Ground. Students from Class 5 to 10 participated in a variety of sporting events. The Principal Dr. Biswas inaugurated the event and regaled the students with anecdotes and jokes. He raised their spirits and wished them the best.

The school band marched past the audience with a flag bearing the school’s emblem. The prefects ushered the athletes to the ground. At about 10 am, the sporting events were kick-started.

The events were divided into two categories—under 13 and 15. The winners of each round were selected for the final rounds. Short putt, long jump, running race, walking race, and javelin throw were some events that were showcased. Student-athletes who excelled in these events participated in the finale.

The winners were awarded medals and certificates. Raghu Manna from Class IX A won the title of ‘St Pius All-rounder’. At the closing of the ceremony, the principal wished the winners and gave a short speech on the importance of sportsmanship.

Report Writing Examples #7

Q. Write a report on the Republic Day celebrations at your school.

Republic Day Celebrations at Debra High School

By Krishna Maity

Debra, 27th January 2021: The 66th Republic Day was celebrated with a lot of fanfare and grandeur at Debra High School yesterday. Students and teachers from all the classes participated in the plethora of cultural programs which took place on the school premises.

The day began with the hoisting of the national flag by our Principal Dr. Biswas at 7 am. The entire assembly of students sang the national anthem immediately after the flag hoisting. The school band marched past the ground playing drums and trumpets. The members of the band were dressed in the colours of the school‘s emblem and wore attractive sashes and headgear.

The cultural events were kick-started with the dance competition where students competed with one another in the solo and group dance categories. Miss Usha from Class 9 won in the solo category and Class 6 won for their colourful rendition of a folk song.

After the cultural events, an environment exhibition was held where the students displayed various models on environmental awareness and solar-powered gadgets. The model for solar-powered garbage disposal won the first prize. After a short prayer, the Principal gave a speech on the empowerment of the youth. The event concluded with a group song by the teachers.

Report Writing Examples #8

Q. Write a report on a blood donation camp that will be organized by a local hospital.

Blood Donation Camp at Midnapore Hospital

By Tapas Mandal

Midnapore, 14th August: A blood donation camp is being organized on Independence Day by Midnapore Hospital. Dr. A. K. Biswas will inaugurate the camp which will take place at Keranitola, Midnapore. The hospital is going to have a free medical check-up for all donors before the blood donation. Karunamoyee Catering Services have partnered with the hospital to serve nutritious refreshments to all donors after the donation.

The hospital is also going to give the donors an identity card that will identify the people as registered blood donors after they have participated in this camp. The hospital has also invited volunteers who can register themselves as bone marrow donors. This will help cancer patients get a new lease of life.

Midnapore Hospital hopes the camp will be a success so that it can organize the event every year.

Report Writing Examples #9

Q. Write a report on how a woman was robbed at an ATM.

Daylight Robbery at V.I.P Enclave

By Adarsh Ghosh

Kolkata, 4th April 2021: A lady was robbed at knifepoint here in the early hours of Thursday. Mrs. Biswas (40) was on her way to work at 8 am when she decided to withdraw some cash from the Axis Bank ATM outside V.I.P Enclave.

Once she entered the ATM, a man opened the door and barged inside. He brandished a knife at her and asked her to withdraw Rs 10,000. When she resisted, he held the knife to her throat. He even reminded her of an incident in Kolkata where a woman was hacked inside an ATM by an unknown man. Claiming to be the same person who attacked her, he asked her to do as he said. Once the money was withdrawn, he fled the spot.

The police have retrieved the CCTV camera footage where a middle-aged man is seen threatening Mrs. Biswas. Inspector Sinha and his team are close to the perpetrator‘s heel and have circulated his images in the newspapers. Sinha said, “We are certain that this man is a habitual offender. There have been cases of knifepoint robbery in the past. The composite sketch that we made back then resembles the person in the CCTV images.” Mrs. Biswas was unavailable for comment.

Report Writing Examples #10

Q. Write a report on a science exhibition held in your school.

Science Exhibition at Lowada High School

Mumbai, 18th March 2021: The Science Fair 2021 kicked off with much fanfare at Lowada High School on Monday, the 17th of March. Students from 30 different schools participated in the annual event. The theme of the exhibition this year was ‘Across the Universe,’ and schools were asked to present exhibits on the theme if they wished to win.

Debra High School exhibited a model of a Martian colony. Through computer simulation, the students created a virtual Martian landscape and sustainable colonies that can support life. Through an interactive interface, one could navigate through the planet‘s terrain and vicariously experience the thrill of living on Mars.

Students of Lowada High School made a batch of Indian food that can be eaten in space. Rakesh Ghosh, the brain behind the idea, said that these food packets can be consumed in zero gravity and would stay fresh for a very long time.

The winner, however, was Balichak High School with their Sunspot Reader. They created a device that could detect the relationship between solar activity and the flow of rivers. Their area of study is considered the holy grail of solar studies.

The students Rohit Pramanik, Tanisha Das, Swarnali Kundu, and Manasi Kandar were awarded the cash award of Rs 20,000 for Excellence in Science.

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Report Writing Format | How to Write a Report | Example [PDF]

In the last few weeks, I have come to know through several comments that many students are still having some serious confusion regarding report writing. That’s why despite going through the sessions, they’re still unable to frame perfect reports. But both from a real-time and examination point of view, report writing has significant importance. 

Talking about the exam, in the CBSE question papers’ writing section, report writing tends to carry a lot of marks (5 marks) if attending. Though students have a choice between a few other types of writing comprehension, report writing is probably the easiest and scoring one if properly written. Keeping this utter importance in mind, I have decided to come up with a comprehensive guide dedicated to report writing in order to make report writing much easier for you. 

I am going to divide this session into a few sections. First, you will be introduced to the exact definition of report writing and then we will gradually move forward to learn to write a proper report. 

Table of Contents

Definition: what is report writing, importance of report writing, types of report writing, format for report writing, dos and don’ts while writing a report, here are some examples of different report writings, frequently asked questions (faqs), an in-depth video guide on report writing.

A report is a concise piece of write-up to summarise an event that already has taken place. Basically, it is a systematic and well-organised presentation of facts and findings without any kind of exaggeration or personal opinion. 

Briefly, it was a perfect definition of report writing. Reports can be written for many different purposes. These purposes are where exactly the importance of report writing lies.

As I mentioned earlier, the importance of any particular subject lies in its purposes. The same applies to Report writing as well. That’s why before knowing how to frame a proper report, it’s very important to understand the purposes of report writing.

Reports are written to summarise an event that already has taken place to keep account of that event, to let people know about that event who haven’t witnessed it. Besides it, in professional sectors, reports are written for problem-solving purposes. These kinds of reports tend to contain analysis along with information in order to create a way to find a solution for a specific issue. Other than these, reports can also be written for personal improvement purposes. 

Hopefully, now you have understood all the purposes why reports are generally written in real-time. 

Keep in Mind

• Before jumping into the types and format of report writing, it’s very important to note that reports are not essays. That’s why there is no scope for excessive elaboration and personal opinion. A report has to be a concise one with limited words, irrespective of which type it is. The recommended word limit by CBSE for report writing is 150-200 words. 
• Besides this, in report writing, a neutral tone has to be maintained throughout the write-up. The information in the report must need to be authentic and ideally should be presented with proper reference if needed. Overall you have to maintain the originality of the event you are reporting without any post-incidental modification. 

Generally, there are many types of report writing depending on the event, reporter as well as publisher of the report. But among the many kinds, two types of reports are most popular hence the most significant for you. These are Newspaper Reports and Magazine Reports. CBSE has only these two types of reports in its syllabus. So, now let’s understand what these two kinds of reports are in real-time. 

Newspaper Reports

As the title suggests, Newspaper reports are those reports that are published or written exclusively for newspapers. The events that are reported in newspapers generally tend to be sensitive. That’s why it is mandatory to maintain a neutral perspective and authentic information. The language in these reports needs to be simple and straight for the common people. 

Magazine Reports

Magazine reports are generally published in school or college magazines. The events that are reported in magazines are significantly different from the newspaper reports. These are sports, internal programs, campaigns, etc. As the events here are of different types, the tone of writing also changes in magazine reports. The strictness of maintaining a neutral perspective loosens here significantly. Besides, a little touch of personal opinion can add value to these kinds of reports.

As these reports are generally published in domestic magazines, slight decoration words can be incorporated. But again, unnecessary elaboration can not be entertained and the reports have to be concise here too.

Before knowing the structural format of Reports writing, you must be introduced to the elements that reports are structured with. Here we will discuss both the formats for magazine reports and newspaper reports. 

No matter which type of report you are writing, the basic elements are almost the same. 

• A report needs a heading or a title at the very beginning. This heading or title can be of two types: 1) Summarising the topic within a line. 2) Creating mystery to attract the readers. The titles for magazine reports tend to be quite straightforward that summarise the event in a few words. But in terms of newspaper reports, the heading or the title generally appears to be mysterious to attract the readers to the newspaper article.
• Date & Place are indivisible parts of newspaper report writing. Dates signify the day when the report is written and the place signifies where the event has taken place. It is important for keeping the proper account of the event and also helps to maintain the authenticity of the report. They are written either on the left side of the paper or just below the heading. It can also be written at the very beginning of the introduction. But for magazine reports, place and date do not need to be mentioned. 
• The Name & Designation of the reporter is another important thing to mention properly in all kinds of reports. They are written either on the right side of the paper after the heading or just below the heading. In report writing format, the Name & Designation of the reporter is referred to as bylines.
• Introduction: The introduction is the elaborative expansion of the heading itself. It tends to summarise the main event just within 2-3 lines. 
• Main Content: It is the primary descriptive part of the report. Here you have to write the details about the event, and the sequence with proper reference if available. At this point, try highlighting the issues regarding the event that are quite significant. 
• Conclusion: Here you will end the report. So, try to mention here what action is/will be taken if writing newspaper reports. If you are writing magazine reports, mention how the event ended and how the audience felt about the event. Always try to finish the conclusion on a positive note. Remember, this is the part that will help you to score better. 

Now I am summarising the format for your better understanding. 

There are always some points that help to add value to your report and some points that need to be avoided. 

• Think of the event you are about to write and plan to structure the information before you start writing the report. 
• Always start writing the report from a fresh page and try to finish within it. 
• Be direct and crisp with the information you mention in the report. 
• Value-neutral point of view is the key to an excellent report. 
• Always write your report in the past tense.
• Use passive voice and indirect speech to write your report as you are writing from a third-person perspective. 
• Be as brief as possible with your report. Try to fit all the information within the word limit. Always remember, your job is to express the event, not to impress.
• Always avoid repeating the information. The info you once mentioned, do not mention that further. If you are running out of words, conclude it. 
• Never elaborate on the information you’re putting in your report. 
• For newspaper reports, don’t put administrative information without proper reference. 
• Always avoid giving detailed descriptions.
•  Related information doesn’t need to be mentioned in reports. 
• Never mention your personal details throughout the report writing. If required use abbreviations like ‘ABC’ ‘XYZ’ etc. 

For your help, I am going to write one newspaper and one magazine report as examples. Hopefully, after reading them properly, you will clearly understand the entire concept of report writing. 

Magazine Report Example:

GYANPEETH COLLEGE ORGANISED THE ANNUAL CULTURAL CEREMONY

Ashwini Sharma; Senior Class Representative

Our college is famous for having some special arrangements for this day every year. This year was no exception for us as well. The college celebrated the annual cultural programme this year in the college auditorium on  17th  January.

Our college authority decided to celebrate this year’s annual cultural program with a different vibe than other years. For the annual cultural ceremony, they invited some poor children along with their parents. According to the plan of the cultural committee of our school, we dedicated this day to helping the needy and serving the poor. We have also decided to raise some funds in order to help orphan children.

The fund will afterwards go to some social welfare organisation. All the invited poor and distressed children were provided with new clothes. Students gave their older books, notebooks, and other study accessories.

Then a small-scale cultural program was staged exclusively by the students. They sang, they recited, and even they staged a short drama. All the faces of the children were glittering with joy. By 4:30 in the afternoon, the program came to an end with a short speech by the college principal.

Newspaper Report Example:

JEWELLERY SHOP ROBBED AT ICHAPUR IN DARK RAINY NIGHT

Special Correspondents

Ichapur, August 11: A jewellery shop in Ichapur named Santosh Golden House got robbed yesterday night. It is the 2nd jewellery shop that got robbed this year in Ichapur. Shop manager Gautam Sadhukhan discovered this incident first when he came to open the shop in the morning.

According to him, like every other day, he came to open the shop and found that all the main locks of the front gate were broken and informed the police as well as the owner instantly. He dared not to further open the shop and touch anything. The police, as well as the shop owner Mr Bimal Biswas, came as soon as possible.

Then after opening the shop in the hands of police officers, it was discovered wholly looted with three broken CCTVs. But fortunately, everything was recorded till the robbers broke those cameras. The police are investigating the case and trying to trace the gang.

As per the report of Mrs Ranjita Guha, the officer-in-charge of the case, it was discovered from the CCTV footage that there were five members in the gang, and they entered the shop at around 3 am at midnight. The loss of around 77 lakhs of rupees is assumed by the owner of the shop.

Even though going through an entire session, students tend to seek some straight answers to a few common questions related to report writing here. Below, I am trying to answer some of those commonly asked questions.

How do I start Report Writing?

You should start writing a report only after a proper evaluation of the topic on which you are going to write. After you are all set with the necessary information and the structure, start the report with an appropriate title and the reporter’s name. Keep your tone professional, sentences simple and brief. 

How can I get full marks in report writing?

You can score really high marks if not full if you follow the format properly. Make your title as appropriate as possible by keeping it crisp and directly referring to the main subject. Then divide the body of the report into three segments; first briefing the heading, then describing the key points and finally the conclusion.

Which tense is used in report writing?

Always use past tense in the report writing. Remember, in the report, you are just explaining an event that has already happened earlier. But sometimes, if the situation demands, you can make use of the continuous form of the present tense to explain some presently happening extension of the past event.

Which method should I follow to write reports?

If you are confused with many methods of report writing, consider referring to your respective board’s guidelines. But frankly speaking, there should be no issue with following any of the methods as long as it’s serving the primary purpose of report writing.

That was all about our session on report writing . It was one of the most comprehensive sessions we have ever conducted on any kind of English writing. In today’s session, we have discussed the definition, type, format, and basic elements of report writing. If you have gone through this session thoroughly, hopefully now you have a holistic overview of the report writing. Now go through our other sessions on report writing examples on various topics and try writing one yourself. Remember, self-evaluation is the ultimate key to scoring better in exams.

If you still face any issues while writing or have any further doubts, let me know through some quick comments. I will try to resolve your query as soon as possible. And don’t forget to join our Telegram channel to get the latest updates on the upcoming sessions. 

Best of luck with your exam. Thank you.

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A number of reports with 3 writing examples to be used for reference or as a guide for your own writing!

Report Writing: Environment Day (2024)

Report Writing: Tree Plantation (2024)

Report Writing: Flood Relief (2024)

Importance of Report Writing

Report Writing: Sports Day (2024)

Report Writing: Teachers’ Day (2024)

Report Writing: Republic Day (2024)

Report Writing: Train Accident (2024)

Report Writing: Blood Donation Camp (2024)

Report Writing: Environment Day

Report Writing: Field Visit

Report Writing: Fire Accident

About mr. greg.

Mr. Greg is an English teacher from Edinburgh, Scotland, currently based in Hong Kong. He has over 5 years teaching experience and recently completed his PGCE at the University of Essex Online. In 2013, he graduated from Edinburgh Napier University with a BEng(Hons) in Computing, with a focus on social media.

Mr. Greg’s English Cloud was created in 2020 during the pandemic, aiming to provide students and parents with resources to help facilitate their learning at home.

Whatsapp: +85259609792

[email protected]

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Report Writing Overview

Report Writing is a form of Expository Writing. Expository Writing is the overall topic for the type of question that will appear on the CSEC English A paper 2, Section B.

Section b is worth 30 marks., in this section, you will have one compulsory expository writing task. .

Expository Writing- The Business Letter

2 thoughts on “Report Writing Overview”

This was a quiet interesting yet hard topic to read over and think about but I love it just as much as I love english a

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Exercise 6: Writing a report (Ultimate Guide)

Exercise 6: writing a report (ultimate guide).

Exercise 6 of the Reading and Writing paper of the IGCSE English as a Second Language (ESL) exam (0510/0511/0991/0993) is always a formal or a semi-formal writing. It can be an article, a report, or a review.

In this article, you will discover how to write an almost perfect report that impresses the examiner and gets you the highest band.

So, what is a report?

A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue to a person of authority. Reports are a mixture of facts and opinions.

The purpose of a report is often to give relevant information in an ordered way and to make suggestions to the reader based on that information . Therefore, the vocabulary should be Standard English and straightforward , presenting the topic precisely .

The Tone and register of a report

The audience of the report is often a teacher or someone in charge (e.g., the head teacher, organizers of an event, etc.) so the language and tone tend to be more formal and impersonal .

A report should be well-organized and clear . It often has headings to show the reader what information can be found in each section of the report. This helps the reader to locate the information they need more easily.

Now, let’s discover the ideal format of a report.

The format of a report

A report often follows a 3-part structure (in addition to the title), which may span 3-5 paragraphs:

• Title/heading: The title of the report you are writing about. It should be brief and relevant. For example, “Report: School Trip to a Recycling Centre”, “A Visit to a Recycling Centre”, etc.
• First Paragraph: Introduction
• Body paragraph(s): Findings (organized according to the requirements of the report asked for in the question), for example, what you enjoyed about the trip, what you learned, etc.
• Final paragraph: Conclusion and Recommendations

Introduction

The purpose of the introduction is to provide a background and an overview of the report. It should include:

• The 7 WHs (of which 3 are absolutely necessary): Who (e.g. your class), What (e.g. a day spent at a science exhibition), When (e.g. last week), Where (e.g. in the town), Why (e.g. to learn about recycling), (written by) Whom (yourself), to Whom (e.g. your teacher, organizers of the event, etc.).
• The purpose of the report (what it will cover): This is mentioned in the question, e.g. things that students enjoyed about the trip, suggestions for improvements if it’s repeated next year, etc.

Here are some example phrases to mention the purpose of the report:

• The report aims to highlight/present/investigate …
• The report contains relevant information regarding …
• The (aim/intention/purpose) of this report is to (present/discuss/outline/detail/highlight) … based on (my observations/feedback from students, etc.).
• How you collected the information you have based your report on (e.g. observation, feedback from students, from a survey, interviewed classmates, etc.). This is optional , so you may or may not include it.

Here are some examples of effective report introductions (the 3 necessary Whs have been underlined):

• Last week , our class spent the day at a science exhibition in the town. This report aims to detail what we learned from the visit and provide recommendations for improvement if it is repeated next year.
• As requested, I have prepared a report about a sports festival my class attended last week . I have interviewed my classmates, and my findings are presented below.
• As requested by my teacher, I have compiled a detailed assessment of the work experience week that my class participated in on the 1 st of March . This report aims to outline what was learnt by students and provide suggestions to enhance the experience next time.
• Last week , our school had the opportunity to visit The National Museum of Egyptian Civilization (NMEC) . The purpose of this report is to provide an account of our visit and offer suggestions for improvements based on my observations and feedback from students.

Remember to keep the introduction brief.

The body of the report generally includes your findings , which are the positive and/or negative things you and other people have noticed. It should be organized according to what is asked for in the question , for example, what you enjoyed about the trip, what you learned, etc. The choice of subheadings will depend on what you mention in the body of the report.

Here are some guidelines:

• Read the question carefully, underline the keywords and draft a plan for your report in the blank space below the question using a pencil.
• You can use the few prompts given in the question, but it is better to use your own ideas if you want to get higher marks. If, however, you are out of ideas, use the ideas in the question and make sure to paraphrase them (write them in different words) and develop them well.
• Decide how many body paragraphs you need and what ideas you want to include in each paragraph; write a suitable subheading for each one .
• Present each topic in detail under suitable subheading and support your ideas and develop them well with reasons, evidence, or examples .
• Keep to the topic (don’t wander away from the main subject and requirements of the report). Remind yourself constantly by looking again at the question.
• Use a wide variety of formal linking words and cohesive devices to create a smooth and logical flow in your writing. Here are some examples.

Showing order

• First of all
• First and foremost
• In the first place
• To begin with
• Subsequently
• In addition,
• Furthermore,
• Additionally,
• Not only … but also…
• As well as.

Contrasting

• Nevertheless
• Even though
• Despite/ Despite the fact that
• In spite of
• On the other hand
• On the contrary
• By contrast
• In comparison
• Alternatively

Giving Examples

• For example
• For instance
• One clear example is
• To illustrate
• In other words
• Results and consequences: as a result, consequently, therefore, thus, hence, for this reason, as a result (of), which means that, etc.
• Reasons and causes: owing to, because (of), on account of, due to, since, as, etc. 

Highlighting and Stressing

• Particularly
• In particular
• Specifically

Conclusion and Recommendations

The conclusion should include:

• A brief summary of the main points raised in your report (expressed in different words)

Your opinion about the whole experience or on the facts that you have discovered.

For example, “In conclusion, I believe that the trip was an overall success, as it provided an invaluable opportunity for students to discover more about the fascinating world of science.”

In the new syllabus, the word limit is reduced to only 160 words, so it’s preferred to mention your opinion about the whole experience briefly rather than summarizing the main points raised in the report. For example, “To conclude, the visit was an exceptional learning experience and a success overall”.

Here are some concluding phrases you could use:

• In conclusion
• To conclude
• On the whole
• All things considered
• It can be concluded that …
• I feel/ I believe/ I am convinced/ I am confident that …
• Your recommendations, solutions, or suggestions + Reason/ your prediction on what will happen if the recommendation is followed

For example: “I recommend extending the duration of the visit and prohibiting the use of mobile phones to maximize the learning experience.”

Here are some example phrases you could use for giving recommendations, solutions or suggestions:

• I suggest/recommend/propose …
• I would like to suggest …
• A solution to this issue might be …

Note: It’s also possible to write 2 separate paragraphs for the conclusion and the recommendations.

Points to keep in mind

• Organize your report into 3-5 paragraphs depending on the requirements of the question. Leave a line between paragraphs or indent the first line of each new paragraph. Don’t do both!
• Take care of spelling, punctuation, and grammar. This is important as the examiner will look at the accuracy of your language.
• Use a combination of simple, compound, and complex sentences, with more focus on complex structures .
• Use a wide range of formal vocabulary, including some advanced and less commonly used ones.
• Include a range of topic-related vocabulary to show that you have a good understanding of the topic, for example, if a question asks for a report about a sports festival that your class attended, sports-related vocabulary could be included, such as “fitness”, “warm up before exercising”, “gym”, “membership fees”, “tournament”, etc.
• Use a wide range of formal linking words. Examples have been mentioned earlier.
• Use advanced punctuation sparingly (1-3 in the whole report), for example, colon (:) and semicolon (;).
• Aim to complete towards the maximum word limit (approximately 200 words for the current syllabus and 160 words for the new syllabus). Exceeding the word limit slightly (15-20 words) is fine as long as you write accurately and complete the task within the correct time. If you exceed the word limit by any number of words, be it even 100, no marks will be cut directly, but you increase your chances of making more mistakes and spending more time than required for this exercise, which may affect your mark indirectly. If you write towards the lower limit or below, you are highly unlikely to achieve the highest band for Content as your content is not well developed.
• Spend about 30 minutes on this exercise : the initial 5 minutes for planning and the last 2-3 minutes for checking your work for simple spelling, punctuation, and grammatical mistakes.
• Use passive voice to increase the formality of your report, for example, “No food had been provided.”, “We were given plenty of information.”, “The seats were damaged.”, etc. But don’t write entirely in passive voice; just try to include some passive sentences.
• Use reported speech rather than direct speech to increase the formality of your report, for example, “Most students said that they would have liked to take part in more activities”.
• Write legibly

Don’ts:

• Avoid contractions (isn’t, aren’t, etc.) .
• Avoid abbreviations and slang (texting language) such as, OMG, BTW, gonna, etc.
• Avoid using informal vocabulary, informal linking words (e.g. “besides”, “anyway”, etc.) and idioms.
• Avoid directly addressing the reader (using “you”).
• Avoid listing (firstly, secondly, thirdly, etc.). There is no problem in writing “firstly” but avoid writing “secondly” and “thirdly”.
• Avoid repetition of vocabulary and beginning your sentences with the same words. Sometimes, students write 3 or more sentences in a row starting with “The”!

Practice a lot of past papers and get feedback on your writing. If you don’t have a teacher, reread these notes and check for what you have done right and what you haven’t. Read some of the samples on the samples page to see what you have just learned effectively used and incorporated into a report.

Good luck! Go get that A*!

12 responses to “Exercise 6: Writing a report (Ultimate Guide)”

Thank you u have the best among all. I was dying for one like this. Keep it up and publish more! 🙂

Thank you so much for your kind words and wonderful feedback! Truly appreciated!

Thank you for the notes! it really helps! Will u be making notes for review? and if yes, when will it be out? Thx

That’s great to hear! Yes, we’re currently working on it, and we believe it’ll be available within one to two weeks.

Thanks a lot, it really helps. Btw according to the word count, does it mean even if i exceed the wor count by a lot, it does not affect my marks at all as long as it’s well written? I’m quite concerned about this since 200 is already not really enough for me sometimes, and now they’ve reduced it to 160.

i meant word count, there’s a typo, sorry

You’re welcome 🙂 Regarding your question, it’s important to note that the word limit provided is only for guidance, and no marks will be cut for just exceeding it. However, we recommend writing towards the upper limit of 160 words or just above it by 15-20 words since exceeding the word limit too much could lead to making more mistakes, and most importantly, spending more time than required for this exercise, which could affect the time available for other exercises. So, if you have a good quality of writing and you manage to plan your time effectively, you can safely write towards 200 words.

Thank you so much. My first time to see such a helpful website!

Thank you for your kind words! We’re glad our website proved helpful!

Thank you so much you’ve helped so much thank you I love this website

Thank you for your kind words! We’re glad it was helpful!

God bless you. I am grateful for this help.

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