how to write application letter for accommodation at university

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Application Letter For Accommodation at University – Sample Letter to University Regarding Accommodation

__________ (Recipient’s Details) __________ (Name of the University) __________ (Address)

Date: __/__/____ (Date)

Subject: Application for accommodation

Respected Sir/ Madam,

With due respect, I am __________ (Your Name) studying course __________ (Your Course Name) holding roll number/ admission number __________ (Admission number/ Roll number).

I am writing this letter to bring to your notice that I live in __________ (Mention current locality) and I would need accommodation at university for _________ (duration). It would be really helpful if you could provide me with the accommodation.

I hope you will accept my request and provide me with the same.

Thanking you,

__________ (Name) __________ (Roll number)

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Privacy Overview

Sample Request Letter for Accommodation in a University

[Below briefly describe on Sample Request Letter for Accommodation in a University. Students are not required by law to make a reasonable accommodations request in writing. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs.]

Date…

The Warden…

University Hostel Name…

University name…

Sub: Letter for Accommodation in a University

Respected Sir,

With due respect, it is stated that I have been enrolled to university with a remarkable position in the merit list. I am looking forward to working hard and experience my time in university. (Describe in your own words).

However, the university is far away from my home and I cannot travel on a daily basis to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. (Explain the actual cause and situation). I assure you to abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor. (Cordially Describe your requirements).

Yours obediently,

Your name…

Student I.D.

Department Name…

Contact no. and Signature…

Another format,

Sub: Request for Accommodation in University

Respected Student affair’s head!

From the past five years (more/less) my family has been living in (City name) due to my father’s posting which is a main reason why I opted for (City name) University but since he is been moving to (Another City name) now my whole family has decided it would be a better option for my siblings to go attend school there as the expenses will be bear by my father’s office. (Describe in your own words).

We are selling the apartment in which I am currently residing and I have no other option than to move to dorm rooms of the university as soon as this weekends. (Explain the actual cause and situation). I hope you will look into my matter and will provide me with a suitable solution for this. (Describe your requirements). Hope to hear from you soon.

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• Request Letter For Accommodation In University

Introduction:

The pursuit of higher education often involves various accommodation needs for students, whether it be securing on-campus housing, requesting special accommodations due to medical needs, or seeking approval for off-campus living. In this collection of request letter templates, we aim to address different accommodation scenarios that students may encounter during their academic journey at a university.Each template is designed to help students effectively communicate their specific accommodation requirements and preferences to the university authorities. Whether it's for a formal event, an informal gathering, a professional conference, or a social occasion, these templates cater to different scenarios and provide a clear and concise format for accepting invitations graciously.For students requiring on-campus housing, the templates offer a polite and enthusiastic approach to request a room within the university's residential community. Meanwhile, students with medical needs or disabilities can utilize specialized templates that emphasize the importance of accommodation for their well-being and academic success.For those seeking accommodation off-campus, the templates present a respectful and well-reasoned request for approval from the university authorities.By using these templates as a starting point, students can personalize their requests to suit their unique circumstances, ensuring that they express their needs and preferences with clarity and professionalism. These templates aim to foster understanding and cooperation between students and the university, ultimately contributing to a positive and successful academic experience.

Template Request for On-Campus Accommodation

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[University Name] [University Address] [City, State, ZIP]

Dear [University Housing Department],

I hope this letter finds you well. I am writing to request on-campus accommodation for the upcoming academic year at [University Name]. As an incoming freshman, securing university housing would greatly enhance my overall university experience and facilitate my academic journey.

Living on-campus would not only offer convenient access to campus facilities and resources but also provide a supportive and immersive environment for student life. Being a part of the university's residential community will undoubtedly foster meaningful connections with fellow students and contribute to my personal growth.

I understand that on-campus housing is subject to availability, and I am fully aware of the application process and deadlines. I am committed to meeting all necessary requirements and providing any required documentation promptly.

I kindly request that you consider my application favorably and allocate a suitable on-campus accommodation. Your assistance in making this transition to university life smoother would be greatly appreciated.

Thank you for your time and consideration. Please feel free to contact me if you require any additional information or if there are any further steps I need to take.

[Your Name]

Template Request for Special Accommodation Due to Medical Needs

Dear [University Accommodation Services],

I hope this letter finds you well. I am an incoming student at [University Name], and I am writing to request special accommodation due to my medical needs. I have [medical condition], which requires certain accommodations to ensure my safety and well-being while on campus.

I kindly request that you consider providing me with [specific accommodation requests], such as a ground-floor room, access to an elevator, or proximity to medical facilities. These accommodations would greatly contribute to my ability to fully engage in my studies and campus life without hindrance.

I understand that the university strives to create an inclusive and supportive environment for all students, and I am confident that my request aligns with these values. I am willing to provide any necessary medical documentation or additional information to support my application.

Your assistance in providing these accommodations would be immensely beneficial to my academic success and overall well-being during my time at [University Name].

Thank you for your understanding and support. I look forward to starting my academic journey at [University Name] and being part of a community that values and prioritizes student welfare.

Template Request for Off-Campus Accommodation Approval

I hope this letter finds you well. I am writing to request approval for off-campus accommodation during my time at [University Name]. After careful consideration and discussions with my family, it has been determined that residing off-campus would be the most suitable option for me.

I assure you that my decision is based on factors such as proximity to family support, specific medical requirements, or financial considerations. I am committed to maintaining a responsible and disciplined lifestyle while residing off-campus.

I kindly request that you consider granting me approval for off-campus accommodation. I understand that there may be certain eligibility criteria and procedures to follow, and I am willing to comply with all requirements.

Thank you for your understanding. I appreciate your prompt attention to this matter and kindly request that you inform me of the necessary steps I need to take to proceed with this accommodation arrangement.

Template Request for Housing Accommodation for Students with Disabilities

I hope this letter finds you in good health. I am an incoming student at [University Name], and I am writing to request housing accommodation as a student with disabilities.

I have [specific disabilities], which necessitate certain accommodations to ensure equal access to university facilities and a conducive learning environment. These accommodations may include [specific requests, such as wheelchair accessibility, adaptive technology, or other disability-related adjustments].

I kindly request that you consider providing the necessary housing accommodations to support my academic journey at [University Name]. I am fully committed to my studies and eager to be an active member of the university community. With the appropriate accommodations, I am confident that I can thrive academically and contribute positively to the campus atmosphere.

I am willing to provide any necessary documentation or additional information to support my request. Your assistance in ensuring that the campus is inclusive and accessible to all students is greatly appreciated.

Thank you for your understanding and support. I look forward to joining [University Name] and being part of an institution that values diversity and supports students with disabilities.

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15 Sample Letters of Request for Housing Accommodation

Often, the first step in securing a place to live is to write a letter of request for housing accommodation. These letters serve as a formal introduction and outline your needs, preferences, and qualifications to potential landlords, property managers, or sellers.

The art of crafting such a letter involves balancing professionalism with personalization, ensuring that your request stands out while maintaining a respectful and formal tone.

Sample Letters of Request for Housing Accommodation

Given the variety of circumstances under which one might need housing, it is important to tailor each letter to fit the specific situation.

Below are 15 sample letters, each addressing a different scenario in the realm of housing accommodation requests. These samples serve as a guide to composing effective and professional correspondence in various housing-related contexts.

Sample 1: Request for Rental Accommodation

Dear Property Manager,

I am writing to express my interest in the two-bedroom apartment listed on your website at 123 Maple Street. As a responsible and quiet individual, I am seeking a peaceful living environment. I am employed full-time at XYZ Corporation and can provide both a stable income proof and excellent rental references. I am particularly attracted to this apartment due to its proximity to my workplace and the local park. I would appreciate the opportunity to discuss this further.

Kind regards, Jane Doe

Sample 2: Request for Housing Accommodation Due to Disability

Dear Landlord,

I am interested in renting the apartment at 456 Oak Lane, as advertised. I would like to inform you that I have a physical disability and require certain accommodations, such as wheelchair accessibility and grab bars in the bathroom. I am willing to cover any reasonable expenses associated with these modifications. My steady income and previous rental history are testament to my reliability as a tenant. I look forward to discussing how we can make this work for both parties.

Thank you for your consideration, John Smith

Sample 3: Request for Student Housing

Dear University Housing Office,

As an incoming freshman, I am writing to request accommodation in the university dormitories for the upcoming academic year. I am seeking a quiet, study-friendly environment and would prefer to be placed in a single room or with a roommate who shares similar academic interests. My academic focus is in the sciences, and I am a non-smoker with no pets. Please let me know the next steps in the application process.

Sincerely, Alice Johnson

Sample 4: Request for Family-Sized Rental Housing

Dear Real Estate Agent,

My family and I are in search of a rental home that can accommodate our family of five. We are looking for a property with at least four bedrooms and a safe outdoor space for our children. I am a professional with a stable job, and my spouse works part-time. We have a good rental history and can provide references upon request. A location near schools and parks would be ideal. We are eager to find a place to call home and appreciate your assistance.

Warm regards, Michael Brown

Sample 5: Request for Pet-Friendly Housing

I am interested in the apartment you have listed on Elm Street and would like to inquire about your pet policy. I have a small, well-trained dog who has been with me for several years. I understand the concerns property owners have regarding pets, and I am willing to pay a pet deposit or obtain pet renter’s insurance if required. I can also provide references from previous landlords regarding my pet’s behavior and my responsibility as a pet owner.

Thank you for considering my request, Samantha Green

Sample 6: Request for Temporary Housing Due to Renovation

Dear Housing Coordinator,

I am currently undergoing major renovations at my primary residence and am in need of temporary housing for approximately three months. I am looking for a furnished one-bedroom apartment within the city limits. My requirements are basic, but a reliable internet connection is essential as I work remotely. I am a non-smoker and have no pets. A prompt response would be greatly appreciated as my need is urgent.

Best wishes, Daniel White

Sample 7: Request for Housing Accommodation for Relocation

Dear Relocation Specialist,

I am writing to request assistance in finding housing as part of my relocation to New York City for a new job opportunity. I am seeking a one-bedroom apartment in a safe neighborhood, ideally close to public transportation links. My employer, ABC Company, will be providing a housing allowance, and I can supply all necessary financial documentation. Timeliness is crucial as I am scheduled to start my new position in one month.

Kind regards, Elizabeth Martinez

Sample 8: Request for Senior Housing Accommodation

Dear Housing Manager,

I am a senior citizen looking for accommodation in a community that caters to retirees. My preference is for a one-bedroom apartment with easy access to healthcare facilities and community activities. I am independent but would appreciate information on any available support services. My son, who assists me with financial matters, will be available to discuss the lease and other formalities.

Thank you for your assistance, George Clark

Sample 9: Request for Affordable Housing

Dear Affordable Housing Program Director,

I am applying for accommodation under the affordable housing scheme due to my limited income. I am currently employed part-time and receive supplemental income from government assistance. A one-bedroom apartment or studio within my budget constraints would be ideal. I am a responsible tenant and can provide references from previous landlords as well as proof of income.

Yours sincerely, Laura Wilson

Sample 10: Request for Housing Accommodation in a Specific Area

Dear Property Agent,

I am in search of a rental property specifically in the Downtown area due to its proximity to my workplace and my children’s school. I am looking for a three-bedroom house with a lease term of at least one year. I have a stable job in the finance sector and a strong rental history. Your assistance in finding a suitable property would be greatly appreciated.

Best regards, Kevin Turner

Sample 11: Request for Housing Accommodation Post-Divorce

Following my recent divorce, I am seeking a two-bedroom apartment that is child-friendly, as I will have shared custody of my two children. My priorities are safety, accessibility to schools, and a supportive community environment. I work as a nurse and have a steady income. Your guidance in this new phase of my life would be invaluable.

Warmly, Patricia Hernandez

Sample 12: Request for Short-Term Rental Housing

I am looking for a short-term rental for a duration of six months while I am on a work assignment in this city. A furnished one or two-bedroom apartment would be ideal. My company is sponsoring my stay and can provide financial guarantees. A location near the business district would be preferred. Your prompt response would be highly appreciated as my assignment starts soon.

Kindly, Robert Lee

Sample 13: Request for Housing Accommodation with Specific Amenities

I am in search of an apartment that provides certain amenities, such as an in-unit washer and dryer, air conditioning, and a balcony. I work as a graphic designer and often work from home, so a quiet environment is also a priority. I am a responsible tenant with a good credit score and can provide references from previous landlords. Your assistance in finding an apartment that meets these criteria would be greatly appreciated.

Thank you, Emily Nguyen

Sample 14: Request for Housing Accommodation for a Large Family

Dear Housing Authority,

As the head of a family of six, I am seeking a spacious home with at least four bedrooms. Our requirements include a large kitchen, a backyard, and proximity to public schools. I am a government employee and my wife is a part-time librarian. We are responsible tenants with a stable family life and are looking for a long-term rental where we can raise our children.

Sincerely, Ahmed Khan

Sample 15: Request for Corporate Housing Accommodation

Dear Corporate Housing Provider,

I am writing on behalf of my company, XYZ Enterprises, to arrange corporate housing for our new employees relocating to this area. We require three two-bedroom apartments, fully furnished, for a period of six months. The apartments should be in a location convenient for commuting to our downtown office. We can provide all necessary corporate documentation and financial guarantees.

Regards, Susan Lee, Human Resources Manager

Each of these sample letters can be adapted to suit individual needs and circumstances, providing a framework for professional and effective communication in the housing accommodation request process. It is essential to be clear, concise, and courteous in these requests to facilitate a positive outcome.

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Sample – reasonable accommodation request letter – higher education, notes to letter writer:, students should send this letter to the right person, such as an ada coordinator, disability services coordinator, or section 504 coordinator., students are not required by law to make a reasonable accommodations request in writing. requests can be made orally.  however, we recommend that they be made in writing., when a student requests a reasonable accommodation in writing, the student should keep a copy..

______________________________________________________________________________

School’s Address

Date of Letter

Dear _________:

I was recently accepted (or: I am applying) as a student here at ______ (fill in school’s name). I am writing to formally request a reasonable accommodation for my disability under ______ (choose one or both: “federal” and/or “state”) laws governing reasonable accommodations for persons with disabilities.  I have ______ (fill in disability) and, as a result, I have limitations in ______ (state type of tasks or activities affected by your disability; for example, “processing auditory information,” “use of my arms/legs,” or “reading printed class materials.”) Therefore, I will need accommodations in order to ______ (state task or activity for which you need accommodation; for example, “participate in class,” “attend class in buildings without elevators,” or “access class materials.”

From my experience with my disability, I know that _____ (state possible solution, for example, “sitting at the front of the classroom,” “attending class via video conference,” “being allotted more time for exams,” or “using a sign language interpreter”) would be a sufficient accommodation.  However, I am open to other solutions that you may suggest.  I also would be willing to meet with you to discuss other options.

If you would like medical verification of my disability, I can provide you with the appropriate documents upon your request. (Alternatively, “I have attached medical documentation verifying my disability.”)

Thank you for your attention to this matter.  I would appreciate a response to this letter within one week so that I can be successful in my studies.  I look forward to cooperating with you to find an effective solution.

Student’s Signed and Printed Name

Student’s Mailing Address and Phone Number

Download a word version here:  Sample-Reasonable-Accommodation-Letter-Higher_Ed .

Copyright © 2023 Community Legal Aid Society, Inc.

Hostel Stay Permission Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional hostel stay permission application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Assured Hostel Stay

First, find the sample template for hostel stay permission application letter below.

To, The Hostel Warden, XYZ Hostel, XYZ University, City, State, Zip Code.

Subject: Application for Hostel Stay Permission

Respected Sir/Madam,

I, [Your Full Name], am a student of [Your Course Name] at XYZ University. My roll number is [Your Roll Number]. I am writing this letter to seek your permission to reside in the university hostel for the upcoming academic year starting from [Start Date].

I reside in [Your Home City], which is quite far from the university. Commuting daily from my home to the university would not be feasible due to the considerable distance and time. Staying in the hostel will not only save this travel time but will also provide me with a conducive environment for my studies, as I will be in constant touch with my peers.

I assure you that I will abide by all the rules and regulations set by the hostel committee and respect the decorum of the hostel. I am aware of the responsibilities that come with this privilege and promise to maintain a peaceful and study-friendly environment.

I kindly request you to grant me the permission to stay in the hostel for the academic year [Year]. I look forward to your positive response.

Thank you for your time and consideration.

Yours sincerely,

[Your Full Name] [Your Roll Number] [Contact Information]

Below I have listed 5 different sample applications for “hostel stay permission application letter” that you will certainly find useful for specific scenarios:

Medical Needs Accommodation Request in Hostel Stay Application Letter

To, The Hostel Warden, XYZ Hostel, ABC University, New Delhi – 110021

Subject: Medical Needs Accommodation Request in Hostel Stay

I, (Your Name), a student of (Your Department and Year), am writing this application to request a medical needs accommodation during my stay at the hostel. My enrolment number is (Your Enrollment Number) and I have been allotted Room No. (Your Room Number) in the XYZ hostel.

I am suffering from (mention your medical condition), which requires specific care and attention. Due to this medical condition, I need a few special arrangements to ensure my well-being during my stay at the hostel.

The accommodations I kindly request are:

1. (Mention specific accommodation, e.g., a lower-level room or a room closer to the restroom) 2. (Mention any special facility or equipment you may need) 3. (Mention any dietary requirements)

I have attached my medical reports as well as a letter from my treating doctor, Dr. (Doctor’s Name), who has recommended these accommodations on account of my medical condition.

I understand that it might be difficult to arrange special accommodations, but I assure you that these arrangements are crucial for my well-being and academic success. I kindly request you to consider my application and the provided medical documents sympathetically and do the needful.

I am looking forward to your prompt and positive response. I shall be grateful for your kind cooperation in this matter. Please feel free to contact me or my treating doctor for any further clarification or information.

(Your Name) (Room Number) (Your Contact Number) (Your Email Address)

Hostel Stay Application Letter for Guests on Special Programs or Events

Subject: Hostel Stay Application for Guests on Special Programs or Events

Dear Sir/Madam,

I am writing this application to request accommodation for our guests who will be participating in a special program/event organized by our department at ABC University. The event, [Insert Event/Program Name], is scheduled to take place from [Insert Starting Date] to [Insert Ending Date]. We expect around [Insert Number of Guests] guests to attend this event, comprising distinguished speakers, resource persons, and participants from various institutions across India.

Considering the distance and time constraints, providing accommodation within the campus premises would be of great convenience to our esteemed guests. Therefore, we kindly request you to allocate [Insert Number of Rooms] rooms in the XYZ Hostel for the duration of the event. We understand the hostel rules and regulations and assure you that our guests will abide by them during their stay.

We will furnish the guest details, including their names, affiliations, and contact information, as soon as it is available. In case of any specific requirements or changes in the plan, we will promptly update you.

We sincerely hope for your cooperation and support in making the necessary arrangements and ensuring the success of our event. Kindly confirm the availability of the rooms at the earliest, so we can make further arrangements and inform our guests accordingly.

Thank you for your attention to this matter. We eagerly look forward to your positive response.

[Your Name] [Your Designation] [Department Name] ABC University New Delhi – 110021 [Your Contact Information]

Extension Request for Hostel Stay Application Letter Due to Examinations

To, The Warden, (Name of the Hostel), (Address), (City), (Date)

Subject: Extension Request for Hostel Stay Due to Examinations

I am (Your Name), a student of (Your Department and Year) living in room number (Your Room Number) at (Name of the Hostel). I am writing this application to kindly request an extension of my hostel stay due to my upcoming examinations.

As per the current hostel policy, my stay is allowed until (Last Date of your Hostel Stay). However, my examinations are scheduled to last until (Last Date of Examinations). Therefore, I kindly request an extension of my stay for the duration of the examinations.

I assure you that I will adhere to all the rules and regulations of the hostel during this extended period and will vacate the room as soon as my examinations are over.

I hope you will consider my request and grant me an extension for my stay at the hostel. Your cooperation in this matter will be highly appreciated. Thank you.

Yours sincerely, (Your Name) (Your Department and Year) (Your Contact Number)

Formulating a Customized Meal Plan in Hostel Stay Permission Application

To, The Warden, XYZ Hostel, ABC University, [City], India

Subject: Request for Formulating a Customized Meal Plan in Hostel Stay Permission Application

I, [Your Name], a student of [Your Department] in [Your Course], residing in Room No. [Your Room Number] at XYZ Hostel, am writing to request your kind permission to formulate a customized meal plan for myself during my stay in the hostel. I understand that the hostel mess provides a standard meal plan for all students, but due to some specific dietary requirements and personal preferences, I am unable to consume certain items in the provided meal plan.

I would like to request that you kindly allow me to create a personalized meal plan, which will be in accordance with my dietary needs and preferences, and will also not cause any inconvenience to the hostel mess staff. I assure you that I will adhere to the meal timings and will cooperate with the mess staff in every possible way. My proposed meal plan will mainly consist of vegetarian options, focusing on a balanced and nutritious diet. I will also make sure that my customized meal plan does not cause any extra burden on the hostel mess’s resources and expenses.

I believe that a customized meal plan will not only help me maintain a healthy lifestyle but also allow me to perform better academically. I humbly request your consideration, and I hope you understand my situation.

Thanking you in anticipation.

Yours sincerely, [Your Name] [Your Department] [Your Course] [Your Contact Number] [Your Email Address]

Application to Grant Temporary Stay in Hostel for Limited Period

To, The Warden, (Name of Hostel), (Name of Institution), (Address), (City, State, Pin Code)

Subject: Application to Grant Temporary Stay in Hostel for Limited Period

I, (Your Name), a student of (Course Name), (Course Year), bearing Roll No. (Roll Number), hereby respectfully request you to grant me temporary stay in the hostel for a limited period. I have to attend (mention the reason, e.g., an important workshop, project work, or exam) at our institution from (start date) to (end date), which requires me to be present in the campus.

Since my permanent residence is (mention the distance) away from the institution, it is not feasible for me to travel daily during this period. Therefore, I kindly request you to permit me to stay in the hostel temporarily for (number of days) days, from (start date) to (end date). I assure you that I will abide by all the hostel rules and regulations during my stay.

I hope you understand my situation and consider my request for a temporary stay in the hostel. I will be grateful for your kind help and cooperation.

Thanking you,

Yours sincerely, (Your Name) (Course Name) Roll No. (Roll Number) Contact No. (Your Contact Number) Date: (Current Date)

How to Write Hostel Stay Permission Application Letter

Some writing tips to help you craft a better application:

• Begin with a formal salutation, addressing the concerned person or the warden of the hostel.
• Write a clear and concise subject line that directly conveys the purpose of the application.
• Introduce yourself and mention your room number or hostel details in the first paragraph.
• Clearly state the purpose of the permission, such as leaving the hostel, staying with a roommate or bringing a guest.
• Include relevant dates, times, and durations for the permission requested.
• Provide a valid reason for your request, ensuring that it is reasonable and understandable.
• Attach any supporting documents or approvals, if required, to validate your request.
• Maintain a polite and respectful tone throughout the letter.
• Request a timely response and mention your contact details for any further communication.
• End the letter with a proper closing, such as “Sincerely” or “Yours truly,” followed by your name and signature.
• Proofread the letter for any grammatical or spelling errors before submitting it.

Related Topics:

• Application to Hostel Warden
• Hostel Leave Application Request
• Application for Migration Certificate

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• Admission and Aid
• Student Life

Office for Disability Equity

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Email templates to request accommodations

Online class: test accommodations.

Subject Line: Test accommodation request

Dear (Instructor's name),

I am a student in your (course name and number) course. I have been approved for accommodations through the Office for Disability Equity. I would like to request test accommodations, which include extended time for quizzes and exams. 

To verify my accommodations, I have attached my accommodation letter from ODE. My ODE consultant (name) is copied on this email. Please let me or my consultant know if you have questions about my request.

Thank you for your attention to my accommodation request. I look forward to hearing from you soon. 

Sincerely, (Student's name and UM ID)

In-person class: test accommodations (when you use a form to book your seat) 

Dear (Instructor’s name),

I am writing this email to submit a request for test accommodations in your (course name and number) course. The Office for Disability Equity has approved that I receive test accommodations, and I have attached my accommodation letter. My ODE consultant (name) is copied on this email.

I also attached a Test Accommodation Form, in which I completed the student section. Please complete the instructor's section, sign the form, and return it to me. Then, I will submit it to the ODE Testing Center to secure my testing seat.

Thank you for your attention to my accommodation request.

Sincerely, (Student’s name and UM ID)

In-person class: test accommodations (when you use online test booking to schedule exams with ODE Testing Center) 




I will use the ODE online booking and reserve my testing seat at the ODE Testing Center. After I submit my booking, you will receive an email from ODE. Please keep an eye out for the email and approve my request.    



Thank you,

Sincerely,
 (Student’s name and UM ID)

Attendance & deadline accommodations

Subject Line: Attendance & deadline accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. My disability may impact my attendance, exam-taking, and turn-in assignments on time.

I may need to request occasional flexibility with attendance and extensions of assignment dates. I recognize that my request will be considered unreasonable if I miss too many classes/assignments. Before I miss classes or assignments, I would like to discuss this matter with you and determine how we can implement these accommodations in advance.

I have attached my accommodation letter and have copied my ODE consultant (name) on this email. Please let me know how I can arrange these accommodations with you.

Thank you, (Student's name and UM ID)

Note taking accommodation

Subject Line: Note-taking accommodation request

My name is (your name) and a student in your (course name and number) course. The attached letter verifies that I am qualified for note-taking accommodations from the Office for Disability Equity. My consultant is copied on this email. 

I am having difficulty finding a peer volunteer note-taker in the class. I would like to receive your assistance in finding a note-taker. Would you announce to the class that someone needs a note taker? Once someone volunteers to share their notes, I will reach out to the student and make arrangements.

Audio recording lectures

Subject line: Audio recording lecture accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request that I be allowed to audio record the lecture as an accommodation.

I have attached my accommodation letter. This letter verifies that audio recording is part of my accommodations.

I agree not to share any course recordings with others and acknowledge that the recordings are solely for my personal, educational use. Please let me know if you accept my request or if I should set up a time to discuss this further with you.

Thank you, (Student's name and UM ID) 

General notification

Subject Line: Accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request accommodations for your class. I have copied my ODE consultant (name) and have attached my accommodation letter.

I want to schedule a time to discuss this information with you to determine how to implement accommodations. Please let me know your convenient time.

I look forward to hearing from you soon.

Launch UM virtual tour.

18+ Hostel Application Letter Sample Format, Tips, Examples

• Sample Letters
• February 21, 2024
• Application Letters , Request Letters

Hostel Application Letter Sample : Living in a hostel can be a great way to gain independence and experience new things. However, before you can move in, you need to submit a hostel application letter. This Hostel Application Letter is your chance to convince the hostel authorities that you are a suitable candidate for admission. In this Hostel Application Letter article, we will provide tips and samples to help you write an effective hostel application letter.

• Also See: College Acceptance Letter

Hostel Application Letter

Content in this article

Here we have provided a letter for Hostel Application:

Hostel Admission Request Letter Writing Tips & Ideas

When writing a hostel application letter, there are certain things that must be included in order to make it effective. Here is a suggested format for your letter:

• Salutation : Start your Hostel Application Letter by addressing the appropriate authority in a formal manner, such as “Respected Sir/Madam”.
• Introduction : Introduce yourself by stating your name, age, and the course or program you will be undertaking. Mention the name of the institution you have been admitted to.
• Purpose : State the purpose of the letter, which is to request for hostel admission. Be clear and concise in your explanation and mention the dates you will need accommodation for.
• Reasons : Explain the reasons why you require hostel accommodation. You may mention the distance of your home from the institution, your need for a quiet environment to study, or other factors that make hostel accommodation necessary for you.
• Conclusion : Thank the authority for their consideration and express your willingness to provide any additional information that they may require.
• Signature : End the letter with a formal closing, such as “Yours Sincerely”, followed by your name and signature.

Hostel Application Letter Sample Format

When writing a hostel application letter , it’s important to follow a standard format. Here is an example of a hostel application letter format:

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address]

[Hostel Name] [Hostel Address] [City, State ZIP Code] [Hostel Phone Number] [Hostel Email Address]

Dear Sir/Madam,

I am writing this letter to express my interest in staying at [Hostel Name]. I am currently [your age] years old and a [current occupation/student]. I have learned about [Hostel Name] from [source of information].

I am impressed with the facilities and services that [Hostel Name] provides. It is my desire to be part of this community, where I can meet new people and have an opportunity to learn and grow.

I would like to request admission to [Hostel Name] starting from [date]. I have attached all the required documents and filled in the application form. I assure you that I will follow all the hostel rules and regulations.

Thank you for your time and consideration. I look forward to hearing from you soon.

[Your Name]

Hostel Admission Request Letter

Securing hostel admission is a crucial step for students pursuing education away from home. explore the art of crafting a compelling Hostel Admission Request Letter for success.

I am writing this letter to request admission to [Hostel Name]. I am currently [your age] years old and a [current occupation/student]. I learned about [Hostel Name] from [source of information].

I am very interested in the facilities and services that [Hostel Name] offers, and I believe that staying at your hostel will be a great opportunity for me to learn and grow.

I have attached all the required documents and filled in the application form. Please let me know if there are any additional requirements that I need to fulfill. I assure you that I will abide by all the hostel rules and regulations.

Thank you for considering my application. I look forward to hearing from you soon.

Hostel Admission Request Letter 

Hostel Room Allotment Letter

A Hostel Room Allotment Letter is an official document confirming the successful allocation of a room to a student or resident, providing details such as the hostel name, room number, check-in/out dates, and rental information.

[Your Full Name] [Your University/College ID Number] [Hostel Name] [Hostel Address] [City, State, ZIP Code] [Date]

Subject: Hostel Room Allotment Confirmation

Dear [Your Full Name],

Congratulations! We are pleased to inform you that your application for hostel accommodation at [Hostel Name] has been successful. As per the allocation process, you have been allotted Room [Room Number] for the upcoming academic year/term.

Details of Room Allotment:

Hostel Name: [Hostel Name] Room Number: [Room Number] Check-in Date: [Check-in Date] Check-out Date: [Check-out Date] Monthly Rent: [Rent Amount] Please find attached the detailed terms and conditions of your hostel stay. Ensure that you read and understand the rules and regulations outlined in the document. If you have any questions or require further information, feel free to contact the hostel administration.

To confirm your acceptance of the room allotment, please sign and return the enclosed copy of this letter by [Confirmation Deadline]. Failure to confirm within the stipulated timeframe may result in the cancellation of the room allotment.

We look forward to welcoming you to [Hostel Name] and wish you a comfortable and enjoyable stay.

If you have specific move-in instructions or need assistance, please contact the hostel administration at [Hostel Contact Information].

[Hostel Authority/Manager’s Name] [Hostel Name] [Hostel Contact Information]

Please customize the letter based on the actual details of your hostel room allotment.

Hostel Accommodation Request Letter

A Hostel Accommodation Request Letter is a formal document in which a student formally requests accommodation at a hostel for a specified period, providing personal details and supporting documents.

[Your Full Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Hostel Authority/Manager’s Name] [Hostel Name] [Hostel Address] [City, State, ZIP Code]

Subject: Request for Hostel Accommodation

Dear [Hostel Authority/Manager’s Name],

I hope this letter finds you well. I am writing to formally request accommodation at [Hostel Name] for the upcoming academic year/term.

I am a [Your Current Year or Course of Study] student at [Your University/College Name] and have heard commendable reviews about the facilities and conducive environment offered at [Hostel Name]. As my current living arrangement is becoming less convenient for academic pursuits, I believe that residing at [Hostel Name] would significantly enhance my overall university experience.

Enclosed with this letter, please find the necessary documents, including proof of enrollment and identification, to support my application. If an interview or any additional information is required, I am available at your convenience.

I appreciate your consideration of my request and look forward to the opportunity of securing accommodation at [Hostel Name]. Thank you for your time and attention to this matter.

[Your Full Name] [Your University/College ID Number]

Please customize the letter according to your specific details and the requirements of the hostel you are applying to.

College Hostel Admission Letter

A College Hostel Admission Letter is an official document issued by a college, confirming the successful review of a student’s application for hostel accommodation. The letter includes details such as the hostel name, room allotment, check-in/out dates, and rent amount.

[College Letterhead]

[Student’s Full Name] [Student’s Address] [City, State, ZIP Code]

Dear [Student’s Full Name],

Subject: College Hostel Admission Offer

We are delighted to inform you that your application for accommodation at our college hostel has been successfully reviewed, and we are pleased to extend an offer for hostel admission.

Details of Hostel Admission:

Hostel Name: [Hostel Name] Room Allotment: [Room Number] Check-in Date: [Check-in Date] Check-out Date: [Check-out Date] Monthly Rent: [Rent Amount] Please find attached the detailed terms and conditions of your hostel stay. To confirm your acceptance of the hostel admission offer, please sign and return the enclosed copy of this letter by [Confirmation Deadline]. Failure to confirm within the stipulated timeframe may result in the cancellation of the hostel admission.

We look forward to welcoming you to our college hostel and trust that your stay will be comfortable and enriching.

If you have any questions or require further information, please contact the hostel administration at [Hostel Contact Information].

Congratulations once again on your successful hostel admission.

[College Name] [Hostel Administration/Manager’s Name] [Hostel Contact Information]

[College Official Stamp/Seal]

Please customize the letter based on the actual details of the hostel admission from your college.

Also Visit: Internship Completion Certificate Letter Format

Student Hostel Application Letter

A Student Hostel Application Letter is a formal document where a student requests accommodation at a hostel for the upcoming academic term, providing personal details and supporting documents.

Subject: Student Hostel Accommodation Application

I hope this letter finds you well. I am writing to formally apply for accommodation at [Hostel Name] for the upcoming academic year/term.

I am a [Your Current Year or Course of Study] student at [Your University/College Name] and am in need of convenient and secure housing. Having heard positive feedback about [Hostel Name]’s facilities and conducive environment, I believe that residing in your hostel will contribute positively to my academic pursuits.

Enclosed with this letter, please find the necessary documents, including proof of enrollment and identification, to support my application. I am available for an interview or to provide any additional information if required.

Thank you for considering my application. I am eager to contribute positively to the hostel community and appreciate the opportunity to reside at [Hostel Name].

Please customize the letter based on your specific details and the requirements of the hostel you are applying to.

University Hostel Application Letter

A University Hostel Application Letter is a formal request from a student seeking accommodation in the university hostel for the upcoming academic term, including personal details and supporting documents.

[University Hostel Authority/Manager’s Name] [University Hostel Name] [Hostel Address] [City, State, ZIP Code]

Subject: University Hostel Accommodation Application

Dear [University Hostel Authority/Manager’s Name],

I hope this letter finds you well. I am writing to formally apply for accommodation at [University Hostel Name] for the upcoming academic year/term.

As a [Your Current Year or Course of Study] student at [Your University], residing in the university hostel would greatly contribute to my academic and personal growth. I am impressed by the reputation of [University Hostel Name] and its commitment to providing a conducive living environment for students.

I appreciate your consideration of my application and look forward to the opportunity to reside at [University Hostel Name]. Thank you for your time and attention to this matter.

[Your Full Name] [Your University ID Number]

Please customize the letter based on your specific details and the requirements of the university hostel you are applying to.

Student Hostel Accommodation Letter

A Student Hostel Accommodation Letter is a formal request from a student seeking residence in a hostel for the upcoming academic term, outlining personal details and expressing the desire for a conducive living environment.

Subject: Application for Student Hostel Accommodation

I am writing to formally request accommodation at [Hostel Name] for the upcoming academic year/term as a student at [Your University/College Name].

Residing in the hostel would provide me with a conducive living environment, fostering academic focus and personal growth. I am aware of the positive reputation of [Hostel Name] and believe it aligns with my preferences for a secure and comfortable residence.

Enclosed with this letter are the necessary documents, including proof of enrollment and identification, to support my application. I am available for an interview or to provide any additional information if needed.

Thank you for considering my application. I look forward to the opportunity of residing at [Hostel Name].

Letter for Hostel Stay

A Letter for Hostel Stay is a formal request from an individual seeking accommodation in a hostel for a specified duration, typically including personal details and reasons for the stay.

Subject: Request for Hostel Stay

I trust this letter finds you well. I am writing to request a stay at [Hostel Name] for the [specific duration, e.g., upcoming semester].

I am a [Your Current Year or Course of Study] student at [Your University/College Name], and staying at the hostel would greatly contribute to my academic focus and personal growth. I am impressed by the positive reputation of [Hostel Name] and believe it aligns with my preferences for a secure and comfortable residence.

Enclosed with this letter are the necessary documents, including proof of enrollment and identification, to support my request. If an interview or any additional information is required, I am available at your convenience.

I appreciate your consideration of my request for hostel stay and look forward to the opportunity of residing at [Hostel Name].

Thank you for your time and attention to this matter.

Hostel Room Allocation Request Letter

A Hostel Room Allocation Request Letter is a formal document where an individual, typically a student, formally requests the allocation of a room in a hostel for a specified period, providing personal details and expressing the need for secure and convenient housing.

Subject: Hostel Room Allocation Request

I trust this letter finds you well. I am writing to formally request the allocation of a room at [Hostel Name] for the upcoming academic year/term.

As a [Your Current Year or Course of Study] student at [Your University/College Name], I am in need of convenient and secure housing. I believe that residing in the hostel will greatly contribute to my academic focus and overall university experience.

I appreciate your consideration of my request for hostel room allocation and look forward to the opportunity of residing at [Hostel Name].

FAQS for Hostel Application Letter Sample Format, Tips, Examples

What is a hostel application letter.

A hostel application letter is a formal letter written by a student or parent to request accommodation in a hostel or dormitory.

What should be included in a hostel application letter?

A hostel application letter should include personal details of the applicant, the purpose of the application, the type of accommodation requested, the duration of stay, and any other relevant information.

What is the format of a hostel application letter?

A hostel application letter should follow a formal format with a clear and concise opening, body, and closing. It should also include the date, name and address of the recipient, and a salutation.

How should I address the recipient of my hostel application letter?

The recipient of your hostel application letter should be addressed formally with their full name and designation, such as “Dear Mr. John Smith, Hostel Warden.”

How should I end my hostel application letter?

Your hostel application letter should end with a polite and respectful closing, such as “Yours faithfully” or “Yours sincerely,” followed by your name and signature.

What should I do if I don’t receive a response to my hostel application letter?

If you don’t receive a response to your hostel application letter within a reasonable time frame, you should follow up with a polite email or phone call to inquire about the status of your application.

Crafting a compelling Hostel Application Letter is vital for securing accommodation during your academic journey. Remember to highlight your suitability as a tenant, express genuine interest in the hostel, and convey gratitude for the opportunity. With careful attention to detail, your application is sure to make a positive impression.

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Request Letter for Accommodation in a University

Below is the Sample Request Letter for Accommodation in a University. When contacting your University, provide your full name, the date you applied, and course starting date in order to receive prompt attention. You need to modify this sample according to your needs. These letters can be used by day scholars, or hostelites to the student office.

Request Letter for Accommodation in a University by a day-scholar

The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second year in the university, and I am a day scholar who lives an hour away. I am writing this letter to please allot me the hostel. According to your definition of applying for the hostel, I am not eligible but I live an hour away, and as being an engineering student my schedule is very tough. My classes begin at almost 8 am, and end at 6:30 pm in the evening.

Having said that, it means that I will have to get up for my classes by around 5 am and leave the house almost by 6:30 am. Last year, my semester was a mess. I was such a bright student in my college times but this travelling is very tiresome. As it is already in your notice, that attendance has around 10-15% weightage in the final grade, and that is a lot to be honest. Having failed to reach the class by 8 am sharp due to unpredictable traffic, and have to drop my brother on the way home lead to loss of straight 15% of my final grade.

 Not only this, I reach back home by around 9pm and after that I have zero energy left to study, or do the assignments. I hardly eat, and go back to sleep, and then get up the next day at 5am totally tired. This cycle continued for about eight months. I am sorry to say but this has not only affected my GPA but also my mental health, and I can not function properly with so much stress, burden, and less sleep, and it makes coming to university a nightmare.

I hope you will understand my position. I also hope that you will try to accommodate me so that I do not ruin my another semester (which is going to be way tougher than last year). I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student

(signature)

Request Letter for Accommodation in a Univer sity by someone who lives out of city, and failed to fill the form on time

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second semester as a freshmen in your university. I am a resident of Saudia Arabia, and I used to live in the hostel in my first semester.

However, I forgot to fill the hostel form this semester, and due to which, I have not been allotted with a dorm. I have no one in Lahore so reason there by, I can not live with anyone. I have been emailing the residency officer for a while now but I have not received any notification as yet.

So therefore, it is requested to please look into this. I hope you will understand my position. I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

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