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Application Letter For Accommodation at University – Sample Letter to University Regarding Accommodation

__________ (Recipient’s Details) __________ (Name of the University) __________ (Address)

Date: __/__/____ (Date)

Subject: Application for accommodation

Respected Sir/ Madam,

With due respect, I am __________ (Your Name) studying course __________ (Your Course Name) holding roll number/ admission number __________ (Admission number/ Roll number).

I am writing this letter to bring to your notice that I live in __________ (Mention current locality) and I would need accommodation at university for _________ (duration). It would be really helpful if you could provide me with the accommodation.

I hope you will accept my request and provide me with the same.

Thanking you,

__________ (Name) __________ (Roll number)

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Privacy Overview

• Request Letter For Accommodation In University

Introduction:

The pursuit of higher education often involves various accommodation needs for students, whether it be securing on-campus housing, requesting special accommodations due to medical needs, or seeking approval for off-campus living. In this collection of request letter templates, we aim to address different accommodation scenarios that students may encounter during their academic journey at a university.Each template is designed to help students effectively communicate their specific accommodation requirements and preferences to the university authorities. Whether it's for a formal event, an informal gathering, a professional conference, or a social occasion, these templates cater to different scenarios and provide a clear and concise format for accepting invitations graciously.For students requiring on-campus housing, the templates offer a polite and enthusiastic approach to request a room within the university's residential community. Meanwhile, students with medical needs or disabilities can utilize specialized templates that emphasize the importance of accommodation for their well-being and academic success.For those seeking accommodation off-campus, the templates present a respectful and well-reasoned request for approval from the university authorities.By using these templates as a starting point, students can personalize their requests to suit their unique circumstances, ensuring that they express their needs and preferences with clarity and professionalism. These templates aim to foster understanding and cooperation between students and the university, ultimately contributing to a positive and successful academic experience.

Template Request for On-Campus Accommodation

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[University Name] [University Address] [City, State, ZIP]

Dear [University Housing Department],

I hope this letter finds you well. I am writing to request on-campus accommodation for the upcoming academic year at [University Name]. As an incoming freshman, securing university housing would greatly enhance my overall university experience and facilitate my academic journey.

Living on-campus would not only offer convenient access to campus facilities and resources but also provide a supportive and immersive environment for student life. Being a part of the university's residential community will undoubtedly foster meaningful connections with fellow students and contribute to my personal growth.

I understand that on-campus housing is subject to availability, and I am fully aware of the application process and deadlines. I am committed to meeting all necessary requirements and providing any required documentation promptly.

I kindly request that you consider my application favorably and allocate a suitable on-campus accommodation. Your assistance in making this transition to university life smoother would be greatly appreciated.

Thank you for your time and consideration. Please feel free to contact me if you require any additional information or if there are any further steps I need to take.

[Your Name]

Template Request for Special Accommodation Due to Medical Needs

Dear [University Accommodation Services],

I hope this letter finds you well. I am an incoming student at [University Name], and I am writing to request special accommodation due to my medical needs. I have [medical condition], which requires certain accommodations to ensure my safety and well-being while on campus.

I kindly request that you consider providing me with [specific accommodation requests], such as a ground-floor room, access to an elevator, or proximity to medical facilities. These accommodations would greatly contribute to my ability to fully engage in my studies and campus life without hindrance.

I understand that the university strives to create an inclusive and supportive environment for all students, and I am confident that my request aligns with these values. I am willing to provide any necessary medical documentation or additional information to support my application.

Your assistance in providing these accommodations would be immensely beneficial to my academic success and overall well-being during my time at [University Name].

Thank you for your understanding and support. I look forward to starting my academic journey at [University Name] and being part of a community that values and prioritizes student welfare.

Template Request for Off-Campus Accommodation Approval

I hope this letter finds you well. I am writing to request approval for off-campus accommodation during my time at [University Name]. After careful consideration and discussions with my family, it has been determined that residing off-campus would be the most suitable option for me.

I assure you that my decision is based on factors such as proximity to family support, specific medical requirements, or financial considerations. I am committed to maintaining a responsible and disciplined lifestyle while residing off-campus.

I kindly request that you consider granting me approval for off-campus accommodation. I understand that there may be certain eligibility criteria and procedures to follow, and I am willing to comply with all requirements.

Thank you for your understanding. I appreciate your prompt attention to this matter and kindly request that you inform me of the necessary steps I need to take to proceed with this accommodation arrangement.

Template Request for Housing Accommodation for Students with Disabilities

I hope this letter finds you in good health. I am an incoming student at [University Name], and I am writing to request housing accommodation as a student with disabilities.

I have [specific disabilities], which necessitate certain accommodations to ensure equal access to university facilities and a conducive learning environment. These accommodations may include [specific requests, such as wheelchair accessibility, adaptive technology, or other disability-related adjustments].

I kindly request that you consider providing the necessary housing accommodations to support my academic journey at [University Name]. I am fully committed to my studies and eager to be an active member of the university community. With the appropriate accommodations, I am confident that I can thrive academically and contribute positively to the campus atmosphere.

I am willing to provide any necessary documentation or additional information to support my request. Your assistance in ensuring that the campus is inclusive and accessible to all students is greatly appreciated.

Thank you for your understanding and support. I look forward to joining [University Name] and being part of an institution that values diversity and supports students with disabilities.

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Sample Request Letter for Accommodation in a University

[Below briefly describe on Sample Request Letter for Accommodation in a University. Students are not required by law to make a reasonable accommodations request in writing. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs.]

Date…

The Warden…

University Hostel Name…

University name…

Sub: Letter for Accommodation in a University

Respected Sir,

With due respect, it is stated that I have been enrolled to university with a remarkable position in the merit list. I am looking forward to working hard and experience my time in university. (Describe in your own words).

However, the university is far away from my home and I cannot travel on a daily basis to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. (Explain the actual cause and situation). I assure you to abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor. (Cordially Describe your requirements).

Yours obediently,

Your name…

Student I.D.

Department Name…

Contact no. and Signature…

Another format,

Sub: Request for Accommodation in University

Respected Student affair’s head!

From the past five years (more/less) my family has been living in (City name) due to my father’s posting which is a main reason why I opted for (City name) University but since he is been moving to (Another City name) now my whole family has decided it would be a better option for my siblings to go attend school there as the expenses will be bear by my father’s office. (Describe in your own words).

We are selling the apartment in which I am currently residing and I have no other option than to move to dorm rooms of the university as soon as this weekends. (Explain the actual cause and situation). I hope you will look into my matter and will provide me with a suitable solution for this. (Describe your requirements). Hope to hear from you soon.

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How to Request an Accommodation: Accommodation Form Letter

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Originally published by The Job Accommodation Network (JAN) The Job Accommodation Network’s How to Request an Accommodation article includes this list of information to consider:

• Identify yourself as a person with a disability
• State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee)
• Identify your specific problematic job tasks
• Identify your accommodation ideas
• Request your employer’s accommodation ideas
• Refer to attached medical documentation if appropriate*
• Ask that your employer respond to your request in a reasonable amount of time

Read the full article here: https://askjan.org/media/accommrequestltr.cfm

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• Student Life

Office for Disability Equity

Site navigation.

• Prospective Students
• Current Students
• Faculty & Staff
• Accommodations
• Online Portal Student Login
• Online Portal Faculty Login

Email templates to request accommodations

Online class: test accommodations.

Subject Line: Test accommodation request

Dear (Instructor's name),

I am a student in your (course name and number) course. I have been approved for accommodations through the Office for Disability Equity. I would like to request test accommodations, which include extended time for quizzes and exams. 

To verify my accommodations, I have attached my accommodation letter from ODE. My ODE consultant (name) is copied on this email. Please let me or my consultant know if you have questions about my request.

Thank you for your attention to my accommodation request. I look forward to hearing from you soon. 

Sincerely, (Student's name and UM ID)

In-person class: test accommodations (when you use a form to book your seat) 

Dear (Instructor’s name),

I am writing this email to submit a request for test accommodations in your (course name and number) course. The Office for Disability Equity has approved that I receive test accommodations, and I have attached my accommodation letter. My ODE consultant (name) is copied on this email.

I also attached a Test Accommodation Form, in which I completed the student section. Please complete the instructor's section, sign the form, and return it to me. Then, I will submit it to the ODE Testing Center to secure my testing seat.

Thank you for your attention to my accommodation request.

Sincerely, (Student’s name and UM ID)

In-person class: test accommodations (when you use online test booking to schedule exams with ODE Testing Center) 




I will use the ODE online booking and reserve my testing seat at the ODE Testing Center. After I submit my booking, you will receive an email from ODE. Please keep an eye out for the email and approve my request.    



Thank you,

Sincerely,
 (Student’s name and UM ID)

Attendance & deadline accommodations

Subject Line: Attendance & deadline accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. My disability may impact my attendance, exam-taking, and turn-in assignments on time.

I may need to request occasional flexibility with attendance and extensions of assignment dates. I recognize that my request will be considered unreasonable if I miss too many classes/assignments. Before I miss classes or assignments, I would like to discuss this matter with you and determine how we can implement these accommodations in advance.

I have attached my accommodation letter and have copied my ODE consultant (name) on this email. Please let me know how I can arrange these accommodations with you.

Thank you, (Student's name and UM ID)

Note taking accommodation

Subject Line: Note-taking accommodation request

My name is (your name) and a student in your (course name and number) course. The attached letter verifies that I am qualified for note-taking accommodations from the Office for Disability Equity. My consultant is copied on this email. 

I am having difficulty finding a peer volunteer note-taker in the class. I would like to receive your assistance in finding a note-taker. Would you announce to the class that someone needs a note taker? Once someone volunteers to share their notes, I will reach out to the student and make arrangements.

Audio recording lectures

Subject line: Audio recording lecture accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request that I be allowed to audio record the lecture as an accommodation.

I have attached my accommodation letter. This letter verifies that audio recording is part of my accommodations.

I agree not to share any course recordings with others and acknowledge that the recordings are solely for my personal, educational use. Please let me know if you accept my request or if I should set up a time to discuss this further with you.

Thank you, (Student's name and UM ID) 

General notification

Subject Line: Accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request accommodations for your class. I have copied my ODE consultant (name) and have attached my accommodation letter.

I want to schedule a time to discuss this information with you to determine how to implement accommodations. Please let me know your convenient time.

I look forward to hearing from you soon.

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Sample – reasonable accommodation request letter – higher education, notes to letter writer:, students should send this letter to the right person, such as an ada coordinator, disability services coordinator, or section 504 coordinator., students are not required by law to make a reasonable accommodations request in writing. requests can be made orally.  however, we recommend that they be made in writing., when a student requests a reasonable accommodation in writing, the student should keep a copy..

______________________________________________________________________________

School’s Address

Date of Letter

Dear _________:

I was recently accepted (or: I am applying) as a student here at ______ (fill in school’s name). I am writing to formally request a reasonable accommodation for my disability under ______ (choose one or both: “federal” and/or “state”) laws governing reasonable accommodations for persons with disabilities.  I have ______ (fill in disability) and, as a result, I have limitations in ______ (state type of tasks or activities affected by your disability; for example, “processing auditory information,” “use of my arms/legs,” or “reading printed class materials.”) Therefore, I will need accommodations in order to ______ (state task or activity for which you need accommodation; for example, “participate in class,” “attend class in buildings without elevators,” or “access class materials.”

From my experience with my disability, I know that _____ (state possible solution, for example, “sitting at the front of the classroom,” “attending class via video conference,” “being allotted more time for exams,” or “using a sign language interpreter”) would be a sufficient accommodation.  However, I am open to other solutions that you may suggest.  I also would be willing to meet with you to discuss other options.

If you would like medical verification of my disability, I can provide you with the appropriate documents upon your request. (Alternatively, “I have attached medical documentation verifying my disability.”)

Thank you for your attention to this matter.  I would appreciate a response to this letter within one week so that I can be successful in my studies.  I look forward to cooperating with you to find an effective solution.

Student’s Signed and Printed Name

Student’s Mailing Address and Phone Number

Download a word version here:  Sample-Reasonable-Accommodation-Letter-Higher_Ed .

Copyright © 2023 Community Legal Aid Society, Inc.

15 Sample Letters of Request for Housing Accommodation

Often, the first step in securing a place to live is to write a letter of request for housing accommodation. These letters serve as a formal introduction and outline your needs, preferences, and qualifications to potential landlords, property managers, or sellers.

The art of crafting such a letter involves balancing professionalism with personalization, ensuring that your request stands out while maintaining a respectful and formal tone.

Sample Letters of Request for Housing Accommodation

Given the variety of circumstances under which one might need housing, it is important to tailor each letter to fit the specific situation.

Below are 15 sample letters, each addressing a different scenario in the realm of housing accommodation requests. These samples serve as a guide to composing effective and professional correspondence in various housing-related contexts.

Sample 1: Request for Rental Accommodation

Dear Property Manager,

I am writing to express my interest in the two-bedroom apartment listed on your website at 123 Maple Street. As a responsible and quiet individual, I am seeking a peaceful living environment. I am employed full-time at XYZ Corporation and can provide both a stable income proof and excellent rental references. I am particularly attracted to this apartment due to its proximity to my workplace and the local park. I would appreciate the opportunity to discuss this further.

Kind regards, Jane Doe

Sample 2: Request for Housing Accommodation Due to Disability

Dear Landlord,

I am interested in renting the apartment at 456 Oak Lane, as advertised. I would like to inform you that I have a physical disability and require certain accommodations, such as wheelchair accessibility and grab bars in the bathroom. I am willing to cover any reasonable expenses associated with these modifications. My steady income and previous rental history are testament to my reliability as a tenant. I look forward to discussing how we can make this work for both parties.

Thank you for your consideration, John Smith

Sample 3: Request for Student Housing

Dear University Housing Office,

As an incoming freshman, I am writing to request accommodation in the university dormitories for the upcoming academic year. I am seeking a quiet, study-friendly environment and would prefer to be placed in a single room or with a roommate who shares similar academic interests. My academic focus is in the sciences, and I am a non-smoker with no pets. Please let me know the next steps in the application process.

Sincerely, Alice Johnson

Sample 4: Request for Family-Sized Rental Housing

Dear Real Estate Agent,

My family and I are in search of a rental home that can accommodate our family of five. We are looking for a property with at least four bedrooms and a safe outdoor space for our children. I am a professional with a stable job, and my spouse works part-time. We have a good rental history and can provide references upon request. A location near schools and parks would be ideal. We are eager to find a place to call home and appreciate your assistance.

Warm regards, Michael Brown

Sample 5: Request for Pet-Friendly Housing

I am interested in the apartment you have listed on Elm Street and would like to inquire about your pet policy. I have a small, well-trained dog who has been with me for several years. I understand the concerns property owners have regarding pets, and I am willing to pay a pet deposit or obtain pet renter’s insurance if required. I can also provide references from previous landlords regarding my pet’s behavior and my responsibility as a pet owner.

Thank you for considering my request, Samantha Green

Sample 6: Request for Temporary Housing Due to Renovation

Dear Housing Coordinator,

I am currently undergoing major renovations at my primary residence and am in need of temporary housing for approximately three months. I am looking for a furnished one-bedroom apartment within the city limits. My requirements are basic, but a reliable internet connection is essential as I work remotely. I am a non-smoker and have no pets. A prompt response would be greatly appreciated as my need is urgent.

Best wishes, Daniel White

Sample 7: Request for Housing Accommodation for Relocation

Dear Relocation Specialist,

I am writing to request assistance in finding housing as part of my relocation to New York City for a new job opportunity. I am seeking a one-bedroom apartment in a safe neighborhood, ideally close to public transportation links. My employer, ABC Company, will be providing a housing allowance, and I can supply all necessary financial documentation. Timeliness is crucial as I am scheduled to start my new position in one month.

Kind regards, Elizabeth Martinez

Sample 8: Request for Senior Housing Accommodation

Dear Housing Manager,

I am a senior citizen looking for accommodation in a community that caters to retirees. My preference is for a one-bedroom apartment with easy access to healthcare facilities and community activities. I am independent but would appreciate information on any available support services. My son, who assists me with financial matters, will be available to discuss the lease and other formalities.

Thank you for your assistance, George Clark

Sample 9: Request for Affordable Housing

Dear Affordable Housing Program Director,

I am applying for accommodation under the affordable housing scheme due to my limited income. I am currently employed part-time and receive supplemental income from government assistance. A one-bedroom apartment or studio within my budget constraints would be ideal. I am a responsible tenant and can provide references from previous landlords as well as proof of income.

Yours sincerely, Laura Wilson

Sample 10: Request for Housing Accommodation in a Specific Area

Dear Property Agent,

I am in search of a rental property specifically in the Downtown area due to its proximity to my workplace and my children’s school. I am looking for a three-bedroom house with a lease term of at least one year. I have a stable job in the finance sector and a strong rental history. Your assistance in finding a suitable property would be greatly appreciated.

Best regards, Kevin Turner

Sample 11: Request for Housing Accommodation Post-Divorce

Following my recent divorce, I am seeking a two-bedroom apartment that is child-friendly, as I will have shared custody of my two children. My priorities are safety, accessibility to schools, and a supportive community environment. I work as a nurse and have a steady income. Your guidance in this new phase of my life would be invaluable.

Warmly, Patricia Hernandez

Sample 12: Request for Short-Term Rental Housing

I am looking for a short-term rental for a duration of six months while I am on a work assignment in this city. A furnished one or two-bedroom apartment would be ideal. My company is sponsoring my stay and can provide financial guarantees. A location near the business district would be preferred. Your prompt response would be highly appreciated as my assignment starts soon.

Kindly, Robert Lee

Sample 13: Request for Housing Accommodation with Specific Amenities

I am in search of an apartment that provides certain amenities, such as an in-unit washer and dryer, air conditioning, and a balcony. I work as a graphic designer and often work from home, so a quiet environment is also a priority. I am a responsible tenant with a good credit score and can provide references from previous landlords. Your assistance in finding an apartment that meets these criteria would be greatly appreciated.

Thank you, Emily Nguyen

Sample 14: Request for Housing Accommodation for a Large Family

Dear Housing Authority,

As the head of a family of six, I am seeking a spacious home with at least four bedrooms. Our requirements include a large kitchen, a backyard, and proximity to public schools. I am a government employee and my wife is a part-time librarian. We are responsible tenants with a stable family life and are looking for a long-term rental where we can raise our children.

Sincerely, Ahmed Khan

Sample 15: Request for Corporate Housing Accommodation

Dear Corporate Housing Provider,

I am writing on behalf of my company, XYZ Enterprises, to arrange corporate housing for our new employees relocating to this area. We require three two-bedroom apartments, fully furnished, for a period of six months. The apartments should be in a location convenient for commuting to our downtown office. We can provide all necessary corporate documentation and financial guarantees.

Regards, Susan Lee, Human Resources Manager

Each of these sample letters can be adapted to suit individual needs and circumstances, providing a framework for professional and effective communication in the housing accommodation request process. It is essential to be clear, concise, and courteous in these requests to facilitate a positive outcome.

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Request Letter for Accommodation in University

Want to request accommodation in the university hostel or university residence? We provide you a sample of applications to request university residence for yourself, your family, as a student, teacher, professor, etc.

Application to Apply for Accommodation

Dear Sir/Madam,

I want to request an allotment of accommodation at the university (residence name). I live in a private residence that is far away from the university. Your kind approval will ease many of my troubles. I will be grateful for your kind cooperation.

Sincerely Yours,

Application for Residence at University

I want to request a university residence for (myself, my family, etc.). I am (mention your role here like a teacher, student, or professor) in the (mention the department name here). I am in urgent need of residence provided by the university. Please approve my application and grant me (a hostel seat, family quarter, family residence, cubic room, facility residence, etc.). I will be thankful to you.

Request for Accommodation in a University as a Student

The Warden New Hostels Texas University

With due respect, it is stated that I have been enrolled at university with a remarkable position on the merit list. I am looking forward to working hard and experiencing my time at university.

However, the university is far away from my home, and I cannot travel daily to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. I assure you to I abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor.

Yours obediently,

Savannah Armstrong

Letter Request for Accommodation in University by Teacher

For the past five years, my family has been living in New York due to my father’s posting, which is the main reason why I opted for New York University. However, since he is moving to California now, my whole family has decided it would be better for my siblings to attend school there as my father’s office will bear the expenses.

We are selling the apartment in which I am currently residing, and I have no other option than to move to the dorm rooms of the university as soon as this weekend. I hope you will look into my matter and provide me with a suitable solution for this. Hope to hear from you soon.

Signature Date

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2 thoughts on “Request Letter for Accommodation in University”

Please I want to find out if the school has only accommodation is left, how are you going to write

Here it is: https://semioffice.com/inquiry-letters/accommodation-inquiry-to-school-college/

Please Ask Questions? Cancel reply

How to Request an Accommodation: Accommodation Form Letter

The Americans with Disabilities Act of 1990 (ADA) requires employers to provide reasonable accommodation to qualified employees and applicants with disabilities, unless such accommodations would pose an undue hardship (e.g. too costly, too extensive, too substantial, too disruptive). In general, the applicant or employee with a disability is responsible for letting the employer know that an accommodation is needed to participate in the application process, to perform essential job functions, or to receive equal benefits and privileges of employment. Employers are not required to provide accommodations if they are not aware of the need.

According to the Equal Employment Opportunity Commission (EEOC), the federal agency charged with enforcing the ADA, an accommodation request does not have to be in writing. However, the EEOC suggests that individuals with disabilities might find it useful to document accommodation requests in the event there is a dispute about whether or when they requested accommodation. One way to document an accommodation request is to make a written request.

The ADA does not include specific guidelines or forms for requesting reasonable accommodation. However, some employers have developed in-house forms. If so, employees should use the employer's forms for requesting accommodation. Otherwise, individuals with disabilities can use any method that is effective; the ADA does not require specific language or format. The following information provides an example of an accommodation request letter. Please note that the information is to be used as a guide only and is not legal advice. If legal advice is needed, contact a legal service. For additional information regarding the ADA and reasonable accommodation, contact the Job Accommodation Network.

Sample Accommodation Request Letter

The following is an example of what can be included in an accommodation request letter and is not intended to be legal advice.

Date of Letter

Your address

Employer's name

Employer's address

Dear (e.g., Supervisor, Manager, Human Resources, Personnel):

Content to consider in body of letter:

• Identify yourself as a person with a disability
• State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee)
• Identify your specific problematic job tasks
• Identify your accommodation ideas
• Request your employer's accommodation ideas
• Refer to attached medical documentation if appropriate*
• Ask that your employer respond to your request in a reasonable amount of time

Sincerely, Your signature

Your printed name

Cc: to appropriate individuals

You may want to attach medical information to your letter to help establish that you are a person with a disability and to document the need for accommodation.

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Equip for Equality

Advancing the Human & Civil Rights of People with Disabilities in Illinois

Requesting a Reasonable Accommodation with Template Letter

What is a reasonable accommodation.

A reasonable accommodation is any change in the work environment or in the way things are customarily done that enables you, as a person with a disability, to enjoy equal employment opportunities.

Reasonable accommodations generally fall within three categories:

• Changes to the application or interview process
• Changes to the work environment that enable you to perform the essential functions of your job
• Changes that enable you to access the benefits and privileges of employment

What are examples of reasonable accommodations?

There are endless examples of potential workplace accommodations. Common examples include:

• Making an existing workplace accessible (installing a ramp, widening a doorway)
• Providing qualified readers or interpreters (ASL interpreters for important meetings)
• Job restructuring (removing marginal tasks)
• Part-time or modified work schedules (permitting a flexible schedule)
• Leave (providing unpaid leave in addition to FMLA or sick leave)
• Providing or changing equipment (installing computer software, such as JAWS)
• Modifying testing requirements, training materials, or policies (providing additional training)
• Reassignment (transferring to a vacant position for which you are qualified)
• Working from home

When should I request a reasonable accommodation?

You may request a reasonable accommodation at any point during your employment once you know that you need a change in your job due to your disability.

• You do not need to request a reasonable accommodation during a job interview.
• If possible, request a reasonable accommodation before your job performance begins to suffer. It is difficult to ask for an accommodation to address past performance issues.

I don’t know what accommodation to ask for. What should I do?

It is a good idea to identify an accommodation or two that might work for you and your employer.

• One helpful resource is the Job Accommodation Network (JAN) . JAN has fact sheets specific to almost every disability and limitation that includes accommodation ideas. JAN also has technical assistance specialists that can brainstorm solutions with you.

Does my employer have to give me the accommodation I ask for? 

It depends. Here are a few important concepts to keep in mind:

• Preferred v. effective accommodation: Your employer is required to provide you with an effective accommodation, not necessarily your preferred accommodation. If there are many possible ways to accommodate you, your employer can choose the cheapest or easiest, so long as it is effective. As you negotiate with your employer, be open to other possibilities. If your employer’s alternate accommodation would not be effective, explain why.
• Undue hardship: Your employer is not required to provide an accommodation that would pose an undue hardship, which is defined as a significant difficulty or expense. There is no specific standard for what constitutes an undue hardship; instead, this determination is made based on an individualized basis. Some factors to consider are: (1) the cost of the accommodation needed; (2) your employer’s financial resources; and (3) the impact of the accommodation on your employer.
• Personal services or devices: Your employer does not need to provide personal services or devices. For instance, if you need a hearing aid for use both in and out of the workplace, that hearing aid is a personal device and your employer is not required to provide it. However, some devices may seem personal but are still considered accommodations, such as a specialized phone to help you hear in the workplace. This is not a personal device because you only need it in the workplace.
• Removing essential functions: Your employer does not need to remove any particular task or duty, if that task or duty is an essential function of your position.

I need a reasonable accommodation. What do I do?

Your first step is to request the reasonable accommodation.

• Let your supervisor(s) or human resource department know that you need a change at work because of reasons related to your medical condition. You may make this request initially to whomever you are most comfortable with.
• Make your request in writing and use the phrase: “I am requesting a reasonable accommodation under the ADA.” This helps create a clear record of your request and helps your employer know that your request should be taken seriously. If you prefer to have a conversation in person or by phone first, that is perfectly fine. Just be sure to follow-up in writing confirming the conversation.
• Use the template letter at the end of this fact sheet.

What happens after I make my request?

You and your employer should engage in the interactive process to determine what accommodation(s) would be effective to address your needs. If your employer does not immediately approve your request, you can expect the following:

• Your employer may request limited medical documentation.
• Your employer may ask clarification questions about your disability, functional limitations, and needs to help identify an effective accommodation.
• Your employer may want to consult with others knowledgeable about your position.

Does my employer have the right to ask for medical documentation?

Yes, if your disability and/or need for accommodation is not obvious, your employer can request medical documentation to confirm that you have a disability and that you need a reasonable accommodation.

• Your employer should not ask for a complete medical history. Requests should be narrowly tailored to your accommodation request.
• If your employer asks you to sign a release for all of your medical records, offer to provide a note from your doctor instead and/or narrow the scope of the release to information required to assess your accommodation request.
• Some employees find it helpful to provide documentation from a doctor with the initial request. There is nothing wrong with this, but your employer may have specific questions, so you may want to consider waiting to provide medical documentation so that you do not need to ask your doctor for additional letters.  

Do I have to respond to my employer’s follow-up questions?

Yes, so long as they are reasonable.

• The interactive process is a “two-way street” and places obligations on you as well as your employer. You might feel frustrated and not want to continue this discussion, but we encourage you to respond to all reasonable questions and requests. You want to do everything reasonable to continue to engage in the interactive process.
• Remember that the ADA encourages us to be creative, open-minded, and flexible. You are asking your employer to be all of those things when making changes to your job. Try to work with your employer to find a mutually agreeable solution.

How does the interactive process end?

Your employer will ultimately approve your request, deny your request, or offer an alternative.   

What do I do if my employer denies my request?

• Continue the interactive process: Ask your employer why the request was denied and ask your employer for the denial in writing. Depending on the answer, consider whether there is room to continue with the interactive process. For instance, if your employer says that your medical support was not sufficient, you could obtain additional support. If your employer says your request would pose an undue hardship, consider alternatives.
• Escalate your request: You may be able to escalate your request within your organization. For instance, if your supervisor denied your request, consider going to Human Resources.
• File an internal complaint: Some employers have internal complaint processes. Union members can file complaints through their unions.
• File an external complaint: You can bring a complaint for failure to provide a reasonable accommodation. If you would like to pursue an employment discrimination case, the first step is to file a charge of discrimination with the Equal Employment Opportunity Commission or the Illinois Department of Human Rights. Please see the Employment Rights Helpline fact sheet about How to File a Charge of Discrimination to learn more.

Contact the Employment Rights Helpline (1-844-RIGHTS-9) or a private attorney to discuss your options.

Where can I learn more?

• EEOC Enforcement Guidance on Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act
• Job Accommodation Network’s Practical Guide to Accommodations
• Reassignment as a Reasonable Accommodation
• Telework as a Reasonable Accommodation

TEMPLATE LETTER How to Request a Reasonable Accommodation

DATE (January 1, 2018)

METHOD OF DELIVERY (Email/U.S. Mail/Hand Delivered, etc.) Human Resources Department Employer’s Address

Re:       Request for Reasonable Accommodation for (Your Name)

Dear Mr./Ms. (Contact at Human Resources Department):

I work at ________(Company Name) as a ________(Your Job Title) and have been in this position since ____ (Date).

I am writing to request that you provide __________________(list accommodation needed here) as a reasonable accommodation under the ADA. As you may know, I have a disability (you may list your disability here or wait for your employer to request documentation of your disability) and this accommodation would help me be successful at my job.

If you are unable to provide me with _______ (list accommodation needed here), I ask that we engage in the interactive process to determine whether there is an alternative effective accommodation.

If you have any questions, you can feel free to contact the Job Accommodation Network a 1-800-526-7234 or the Great Lakes ADA Center at 1-800-949-4232 for more information, free of charge.

Please contact me if you have any questions about my request. I would appreciate a written response to this letter. Thank you very much.

Very truly yours,

(Your Name)

Alternative Formats

• Requesting a Reasonable Accommodation with Template Letter – PDF Document
• Requesting a Reasonable Accommodation with Template Letter – Word Document

DO YOU HAVE A QUESTION?

Contact Equip for Equality’s Employment Rights Helpline 1-844-RIGHTS-9 (toll free) or (844) 744-4879 [email protected] www.equipforequality.org/employment

This resource material is intended as a guide for people with disabilities. Nothing written here shall be understood to be legal advice. For specific legal advice, an attorney should be consulted.

Equip for Equality, an independent nonprofit organization, is the Illinois state Protection & Advocacy System whose mission is to advance the human and civil rights of children and adults with disabilities. The Employment Rights Helpline seeks to empower individuals with disabilities to advocate effectively. This publication is made possible by funding support from The Chicago Community Trust, the U.S. Department of Health and Human Services, the Administration on Intellectual and Developmental Disabilities and the Center for Mental Health Services of the Substance Abuse and Mental Health Services Administration; the U.S. Department of Education, Rehabilitation Services Administration; and the Social Security Administration. The contents of this publication are solely the responsibility of Equip for Equality and do not necessarily represent the official views of any of these agencies.

©Equip for Equality, 2018 (v4, 10/2018)

Last updated: October 04, 2022

This website is made possible by funding support from the U.S. Department of Health and Human Services, both the Administration on Developmental Disabilities and the Center for Mental Health Services of the Substance Abuse and Mental Health Services Administration; and the U.S. Department of Education, the Office of Special Education and Rehabilitative Services. The contents of this website are solely the responsibility of Equip for Equality and do not necessarily represent the official view of any of these agencies.

University Application Letter Example: Free & Effective

In this article, I’ll share my personal experiences and provide a step-by-step guide to help you craft a successful university application.

Key Takeaways

• Understand the University’s Requirements: Each university has unique criteria and values. Tailor your application to reflect these.
• Start with a Strong Opening: Your opening statement should be engaging and reflective of your personality.
• Highlight Your Academic Achievements: Showcase your academic strengths and relevant accomplishments.
• Include Extracurricular Activities: Universities look for well-rounded individuals. Highlight your extracurricular involvements.
• Showcase Your Goals and Aspirations: Clearly articulate your future goals and how the university can help you achieve them.
• Proofread and Edit: Ensure your application is free from errors and well-structured.
• Seek Feedback: Before submission, get feedback from mentors or peers.
• Use the Provided Template: Adapt the template provided at the end of this article to suit your needs.

Step-by-Step Guide

Step 1: research and understand the university’s criteria.

Before you start writing, research the university and the specific program you’re applying to. Understand what they value in their students—is it leadership, community involvement, or academic excellence? This will help you tailor your application to resonate with the admissions committee.

Real-Life Example: When I applied to the University of XYZ for their journalism program, I noticed their emphasis on real-world experience. So, I highlighted my internship at a local newspaper and my role as an editor for my school’s magazine.

Step 2: Crafting a Strong Opening

Your opening paragraph should grab the reader’s attention. Start with a personal anecdote, a unique insight, or a compelling fact about your field of interest. This sets the tone for the rest of your application and gives the admissions committee a glimpse of your personality.

Table: Example Openings for Different Fields

Step 3: Highlighting Academic Achievements and Skills

In this section, focus on your academic strengths. Mention awards, high grades, or any unique academic projects. Also, include skills relevant to your field of study.

List: Items to Include

• GPA (if it’s a strong point)
• Awards or honors
• Significant projects or research
• Relevant skills (e.g., coding, lab techniques)

Step 4: Extracurricular Involvements

Universities seek well-rounded individuals. Discuss your involvement in sports, clubs, volunteer work, or any other extracurricular activities. Explain how these experiences have shaped you.

Chart: Extracurricular Activity and Its Impact

Step 5: Articulating Your Goals and Aspirations

Explain why you’re applying to this program and how it aligns with your career goals. Be specific about how this university, in particular, can help you achieve these goals.

Step 6: Proofreading and Editing

A well-written application is free from grammatical errors and is well-structured. Take time to proofread your application or use tools like Grammarly. Also, getting a second opinion can be invaluable.

Step 7: Seeking Feedback

Before finalizing your application, get feedback from a teacher, mentor, or someone who has been through the process. They can provide insights and suggestions for improvement.

University Application Letter Example Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

Introduction: Your Passion and Purpose I am writing to express my enthusiastic application for the [Program Name] at [University Name]. 

My interest in [Subject or Field of Study] was sparked by [brief personal anecdote or experience that ignited your passion in the field]. 

This program, renowned for its [mention specific attributes of the program or faculty], resonates deeply with my academic interests and career aspirations.

Academic Background: Showcasing Your Achievements My academic journey thus far has been a blend of diligence and curiosity. At [Your Current or Previous School], I achieved [mention any notable academic achievements, honors, or GPA if relevant]. 

Particularly, I found my experience in [mention any significant project or research experience], which further solidified my desire to pursue [mention the field of study or research interests]. This experience has equipped me with [mention relevant skills or knowledge gained].

Extracurricular Involvements: Demonstrating a Well-Rounded Profile Beyond academics, I have engaged in [mention significant extracurricular activities], where I developed [mention skills or experiences gained]. 

For instance, my involvement in [mention a specific activity] helped me hone my skills in [mention relevant skills like leadership, teamwork, etc.]. 

These experiences have not only enriched my understanding of [mention how these activities tie into your chosen field or personal growth] but also prepared me for the collaborative and diverse environment at [University Name].

Career Aspirations: Connecting Your Goals with the University My goal is to [mention your career or research goals]. I am particularly drawn to [University Name] because of [mention specific courses, faculty members, research opportunities, or campus resources that align with your goals].

I am eager to contribute to [mention any specific university clubs, groups, or activities you plan to engage in] and immerse myself in the vibrant community at [University Name].

Conclusion: Reinforcing Your Commitment and Fit I am excited about the prospect of joining [University Name] and am confident that my background and aspirations align well with the ethos of your institution.

I am eager to bring my passion for [Subject or Field of Study] to your esteemed program and look forward to the opportunity to contribute to and learn from the diverse and talented community at [University Name].

Thank you for considering my application. I am looking forward to the possibility of contributing to and growing within the [University Name] community.

[Your Name]

NOTE: This template is a starting point. Adapt it to suit your style and the specific requirements of the university and program you are applying to.

Writing a university application can be a transformative journey of self-discovery and reflection. By following these steps and using the provided template, you’re well on your way to creating an application that not only stands out but also truly represents who you are.

Your Feedback Matters!

Did you find this guide helpful? Do you have any specific strategies that worked for you in your university applications? 

Share your experiences and suggestions in the comments below – your insights could be invaluable to others embarking on their application journey!

Related Posts

• Sample Letter Of Interest For University Admission: Free & Effective
• Email To University Asking For Admission Status: The Easy Way!
• Appeal Letter for University Rejection Sample: Free & Effective

Frequently Asked Questions (FAQ's)

1. what should be included in a university application letter.

• Your personal information (name, address, contact information)
• The name of the university and the program you are applying for
• A statement of your qualifications, including your academic background and any relevant experience
• A statement of your reasons for applying to the program and how it aligns with your goals
• A closing statement expressing your enthusiasm for the program and requesting an interview or further consideration

2. How long should a university application letter be?

• A university application letter should typically be between one and two pages long.

3. How formal should a university application letter be?

• A university application letter should be formal and professional. Use a business letter format and avoid using casual or informal language.

4. Can I use a pre-written template for my university application letter?

• While it may be helpful to use a template as a guide, it is important to personalize and customize your letter for the specific university and program you are applying to.

5. How can I make my university application letter stand out?

• Tailor your letter to the specific university and program you are applying to. Highlight your relevant qualifications and experiences, and demonstrate your passion and enthusiasm for the program. Show them how you will be a great fit for their institution.

6. What should I do if I have a low GPA?

• If you have a low GPA, it’s important to acknowledge it in your letter and provide context or an explanation for why your grades may not be as high as they could be. Also, highlight your strengths and achievements in other areas, such as relevant work experience, extracurricular activities, or volunteer work.

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Application for Hostel Allotment

When a student moves out of their city and wants to apply for residence in their school, college or university hostels, they need to write an application for hostel allotment so as to check if there is an availability of rooms in the hostel or not. The hostel may be owned by the college or can be a private one also, in either of the cases, an application needs to be written to the hostel owner or the warden to check the availability of a room or to pre-book a room. Like any other formal letter, an application for hostel allotment is also written in a formal way and has a particular format to it. It can be written by any student looking for accommodation in their school’s /college’s /university’s hostel.

Application for H ostel A llotment: G uidelines and T ips

• Like any other formal letter, the allotment application should be written in a formal manner and the language used should be positive and professional.
• Keep the tone of the application polite and genuine as you are making a request for accommodation.
• The application should state your reason for writing and applying to the hostel.
• Attach any kind of documents which might be needed for the process.
• Address the application to a specific person. It can be the hostel’s warden or the person in charge of the hostel
• Make sure the matter is precise and to the point.
• The application should start from the sender’s address.
• Any kind of requirements or requests of the student should be mentioned.

Format of A pplication for H ostel A llotment

Sender’s address

Date (dd/mm/yyyy)

(Receiver’s address)

Salutation (Respected Sir/Ma’am)

Body of the application

Yours sincerely/obediently,

Sender’s name

S ample 1   – Application for S chool’s H ostel A llotment

512 Neema Nagar,

Jindal Road,

Shine International School,

Jawahar Road,

Subject: Query regarding hostel application

Respected Sir,

I, Diksha Sharma, beg to state that I have been enrolled in class 11th on the basis of an examination conducted by your school and I shall continue my higher secondary studies there. As per the process, my admission formalities will be starting on 12th May 2022. My hometown is Chennai and thus I need to have hostel accommodation while I pursue my studies.

I request you to please allot me a seat in the school hostel. A room in the school hostel will be very economical for me, so I will be able to concentrate on my studies if I will stay with my fellow mates in the hostel.

I will not give you any chance to complain and you will never find me misbehaving. I will be obliged if you provide me with an allotment.

Diksha Sharma

Explore More Sample Letters

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• Joining Letter After Leave
• Invitation Letter for Chief Guest
• Letter to Editor Format
• Consent Letter
• Complaint Letter Format
• Authorization Letter
• Application for Bank Statement
• Apology Letter Format
• Paternity Leave Application
• Salary Increment Letter
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S ample 2   – Application for U niversity’s H ostel A llotment

651, Lalbagh Complex,

Lalbagh Road,

Miss Dubey,

Hostel supervisor,

Anant International,

Subject: Request for hostel room

Respected Ma’am,

With due respect, I would like to inform you that I am newly admitted to your prestigious University as a student of economics. I’m writing this letter so as to request an accommodation in the university’s hostel.

I’m from Bangalore and am currently staying as a paying guest in Vasant Vihar. My apartment is at a considerable distance from the campus due to which the travel expenses are quite high for me. I also need to share it with two others, which affects my concentration on studies as well. The university’s accommodation will be affordable as well as more peaceful for me.

Kindly let me know the details about the room and the procedure to complete the formalities. I humbly request you to provide me with accommodation in the hostel.

S ample 3   – Application for A llotment written by a P arent

216, Desai Complex,

Rajat Road,

Amarpura (Huzur),

Freedom International,

Subject: Request for hostel allotment

With humble request, I, Madan Gaur, father of Shakti Gaur, beg to state that my daughter has been enrolled in class 10th in your prestigious school. Our family belongs to a small village far away from your school. The purpose of this letter is to request you to provide an enrolment for my daughter in your school’s hostel.

I have also considered other hostels around the campus but I feel they are not safe enough. My daughter is a very bright and obedient student. Given all the amenities you provide to the students, I request you to allot a room for my daughter as well.

Kindly revert the details of formalities. I will be highly obliged if you consider my request.

FAQs about A pplication for H oste l A llotment

Question 1. What is an application for hostel allotment?

Answer. An application for hostel allotment is a formal letter written by a student when they want accommodation in the hostel of their school/college/university.

Question 2. Can a parent write an application for hostel allotment on behalf of their children?

Answer. Yes, a parent can write an application for hostel allotment on behalf of their children who will be taking admissions to the school/college. They can write the application to enquire about the hostel availability and facilities.

Question 3. To whom should we address when we write an application for hostel allotment?

Answer. When we write an application for hostel allotment, it can be addressed to the hostel’s warden or the person in charge of the hostel. It can also be addressed to the head of the school/college.

Question 4. What should we include in an application for hostel allotment?

Answer. A student/ parent should clearly state the reason for requesting a hostel room. Any kind of queries or special requests on behalf of the student should also be mentioned.

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University Admission Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional university admission application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Successful Application Letter for University Admission

First, find the sample template for university admission application letter below.

To, The Admissions Committee, [Name of the University], [Address of the University], [City], [State], [Postal Code]

Subject: Application for Admission to [Name of the Course]

Respected Sir/Madam,

I, [Your Full Name], resident of [Your Address], am writing this letter to show my keen interest in applying for the [Name of the Course] at your esteemed university for the academic year [Year].

I have recently completed my [last educational qualification] from [Name of School/College] with an aggregate of [Your Percentage/CGPA], and I am eager to further my studies in the field of [Field of Study]. I believe that studying at [Name of the University] will provide me the right knowledge, skills, and exposure to excel in this field.

I am particularly drawn to the [Name of the Course] at [Name of the University] because of its reputation for providing high-quality education and its focus on practical learning. I am confident that this course will help me achieve my academic and career goals.

Enclosed with this letter are my mark sheets, certificates, and other required documents. I kindly request you to consider my application and provide me with an opportunity to prove my potential and contribute to the university.

I am looking forward to being a part of your esteemed institution and assure you that I will put in my best efforts in all my endeavours.

Thank you for considering my application. I am eager to hear from you soon.

Yours sincerely,

[Your Full Name] [Your Contact Information] [Your Email Address]

Below I have listed 5 different sample applications for “university admission application letter” that you will certainly find useful for specific scenarios:

Crafting a Persuasive University Application Letter to Showcase Leadership Skills

To, The Admissions Committee, [University Name], [University Address].

Subject: Application for Admission to [Desired Course Name]

I, [Your Full Name], a student of Class XII from [Your School Name], am writing to express my keen interest in applying for the [Desired Course Name] at your esteemed university. I believe that my strong leadership skills, coupled with my academic accomplishments, make me an ideal candidate for this course.

I have consistently excelled in my studies, but more importantly, I have taken the initiative to lead and guide my peers through various activities. As the Head Boy/Girl of my school, I’ve learned to inspire and motivate my fellow students, organize events, and address issues efficiently. These experiences have honed my leadership abilities and have taught me how to balance my academic commitments with extracurricular responsibilities.

I played a pivotal role in initiating a ‘Clean Campus Drive’ in my school, where I led a team of students to maintain cleanliness and fostered a sense of responsibility among them. This initiative not only improved the school environment but also instilled a sense of community and teamwork among the students.

Moreover, I represented my school at the [Local/State/National] Leadership Summit, where I had the opportunity to interact with other young leaders and share innovative ideas to improve our communities. This experience broadened my perspective and reinforced my desire to lead and make a difference.

If given the opportunity to join [University Name], I assure you that I will bring these leadership qualities to contribute positively to the university community. I am eager to leverage my experiences to participate actively in student-led initiatives and further develop my leadership skills.

I am confident that [University Name] is the perfect platform for me to grow not just acadically but also as a leader. I humbly request you to consider my application favorably. I look forward to the opportunity to be a part of your esteemed institution.

Thank you for considering my application.

Yours Sincerely, [Your Full Name], [Your Contact Information].

Writing a Compelling University Application Letter Highlighting Athletic Achievements

To, The Admissions Committee, [Name of the University], [Address of the University]

Subject: Application for Admission and Highlighting Athletic Achievements

I hope this letter finds you in the best of health and spirits. I am [Your Name], a student from [Your School Name], [Your City], intending to apply for the [Course Name] at your esteemed university.

Academically, I have consistently performed well, securing a GPA of [Your GPA] in the previous year. However, I am not just a diligent student in the classroom, but also a passionate sportsperson. I believe my athletic achievements will contribute to the vibrant sports culture at your university.

Over the last few years, I have been an active participant in athletics and have had the honour of representing my school at various district, state, and national level competitions. In the recent [Name of Sports Event], I clinched the gold medal in [Name of the Sport], making my school and family immensely proud. Additionally, I was also the recipient of the prestigious [Name of the Award] given for outstanding performance in sports.

My commitment to sports has not only honed my physical abilities but has also helped me develop leadership skills, team spirit, and resilience. I believe that these qualities will not only aid me in my academic pursuit but also contribute to the overall diversity and vitality of your university’s student community.

I am enthusiastic about bringing the same dedication and spirit to your esteemed university and contributing to its athletic teams. I am certain that the comprehensive education and diverse opportunities provided by your university will help me grow, both acadically and athletically.

I am hopeful that you will consider my application favourably. Thank you for considering my application. I am looking forward to the possibility of becoming a part of your prestigious university.

Yours sincerely, [Your Name] [Your Contact Information]

Articulating Academic Excellence in a University Admission Application Letter

The Dean of Admissions, [University Name], [University Address], [City], [State], [Pin Code]

Subject: Application for Admission

Dear Sir/Madam,

I, [Your Name], am writing this letter seeking admission to the [Course Name] course at your prestigious institution for the academic year [Year]. I have recently completed my [last academic degree/course] from [Your School/College Name] in [City, State].

I have always been passionate about [subject(s) related to the course], and I am confident that my academic achievements reflect this. I have consistently maintained a high academic standing in my schooling years, ranking in the top [percentage/rank] of my class. My teachers have commended me for my dedication and commitment to learning, which is evident from my grades and participation in various academic competitions.

Moreover, I have been an active participant in various extracurricular activities that have helped me develop a holistic understanding of the world. I have led [mention some leadership roles], worked on [mention any projects or initiatives], and engaged in [mention any community service or volunteer work]. These experiences have taught me the importance of teamwork, leadership, and responsibility, and have fuelled my desire to further my learning.

Your institution, with its exemplary faculty and state-of-the-art facilities, stands as the ideal platform for me to deepen my knowledge and broaden my horizon. I am particularly drawn to the [mention specific aspects of the course or university that attract you], and I am confident that these will provide the right environment to nurture my academic and personal growth.

I am committed to maintaining my academic excellence and contributing positively to the university community. I am hopeful that I will be given the opportunity to bring my passion, dedication, and academic prowess to your esteemed institution.

Thank you for considering my application. I look forward to the possibility of contributing to and learning from the [University Name] community.

Yours Sincerely, [Your Name] [Your Address] [City, State, Pin Code] [Email Address] [Phone Number]

Tailoring a University Application Letter to Highlight Community Service Experiences

The Admission Committee, [University Name], [University Address], [City, State, Zip Code]

I hope this letter finds you in good health. I am [Your Name], a student of [Your School Name], seeking admission to your esteemed university for the upcoming academic year.

I am writing this letter to express my keen interest in the [Course Name] program at your prestigious institution. I have always been intrigued by [Subject Name], and I am eager to explore this field under the guidance of the accomplished faculty at [University Name].

During my time at high school, I have actively participated in various community service programs that have not only enriched my life but have also enhanced my understanding of society and its needs. I was a part of the ‘Clean-Up Drive’ in my local community, where we focused on maintaining cleanliness and educating people about the importance of hygiene.

In addition, I volunteered in the ‘Joy of Giving’ initiative, aimed at providing essential supplies to underprivileged children. This experience truly humbled me and made me realize the value of giving back to society. I believe these experiences have shaped me as an individual and have taught me the importance of empathy, teamwork, and leadership.

I am certain that these experiences will enable me to contribute to the diverse community at [University Name]. I am eager to bring my commitment to service and dedication to learning to your campus, and I look forward to the possibility of contributing my skills and experiences to your distinguished institution.

Thank you for considering my application. I look forward to the possibility of discussing my application with you further.

Yours faithfully,

[Your Name] [Your Contact Information]

Penning a University Application Letter Expressing a Deep Passion for a Specific Field of Study

To, The Admissions Office, [University Name], [University Address],

Subject: Application for Admission in [Specific Field of Study]

I, [Your Full Name], a resident of [Your City Name], am writing this letter to express my deep interest in applying for the [Specific Field of Study] program at your esteemed university for the academic year [Year of Admission].

My passion for [Specific Field of Study] was kindled during my school years, when I found myself fascinated by [Mention something specific about the field that fascinated you]. Since then, my curiosity and interest in this field have only grown. I have spent countless hours learning and honing my skills, and now I aspire to take this passion forward and delve deeper into this field at a university level.

Your esteemed university, with its excellent faculty, state-of-the-art facilities, and a rich history of producing exceptional talent in the field of [Specific Field of Study], is my dream institution. I am especially drawn to the [mention a specific aspect/feature of the university’s program that appeals to you], which I believe would greatly enhance my learning experience and provide me with a holistic understanding of the subject.

I have consistently excelled in this field during my school years [mention any achievements, awards, or recognition received]. I am confident that my dedication, coupled with the guidance of the exceptional faculty at [University Name], will equip me with the necessary skills and knowledge to contribute positively to this field.

I assure you of my utmost commitment and dedication towards my studies, and I am eager to make the most of the opportunities offered at your prestigious institution. I am hopeful that you will consider my application favorably.

Thank you for considering my application. I am looking forward to the opportunity of being a part of [University Name].

Yours Sincerely,

[Your Full Name] [Your Contact Information]

How to Write University Admission Application Letter

Some writing tips to help you craft a better application:

• Start with your personal information including your full name, address, the date, and the recipient’s address.
• Open the letter with a formal salutation, addressing the admissions committee or specific admission officer, if known.
• Introduce yourself, your current educational status and the program you’re applying to.
• Describe your academic interests, why you chose this university, and how it aligns with your career goals.
• Highlight your academic achievements, extracurricular activities, and any relevant work or volunteer experience.
• Explain any gaps or anomalies in your academic record, if applicable.
• State how you could contribute to the university and its community.
• End with a strong closing statement expressing your enthusiasm and gratitude for being considered.
• Include a formal sign-off, your full name and signature.
• Proofread your letter multiple times for any grammatical errors, spelling mistakes or typos.

Related Topics:

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I am sure you will get some insights from here on how to write “university admission application letter”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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18+ Hostel Application Letter Sample Format, Tips, Examples

• Sample Letters
• February 21, 2024
• Application Letters , Request Letters

Hostel Application Letter Sample : Living in a hostel can be a great way to gain independence and experience new things. However, before you can move in, you need to submit a hostel application letter. This Hostel Application Letter is your chance to convince the hostel authorities that you are a suitable candidate for admission. In this Hostel Application Letter article, we will provide tips and samples to help you write an effective hostel application letter.

• Also See: College Acceptance Letter

Hostel Application Letter

Content in this article

Here we have provided a letter for Hostel Application:

Hostel Admission Request Letter Writing Tips & Ideas

When writing a hostel application letter, there are certain things that must be included in order to make it effective. Here is a suggested format for your letter:

• Salutation : Start your Hostel Application Letter by addressing the appropriate authority in a formal manner, such as “Respected Sir/Madam”.
• Introduction : Introduce yourself by stating your name, age, and the course or program you will be undertaking. Mention the name of the institution you have been admitted to.
• Purpose : State the purpose of the letter, which is to request for hostel admission. Be clear and concise in your explanation and mention the dates you will need accommodation for.
• Reasons : Explain the reasons why you require hostel accommodation. You may mention the distance of your home from the institution, your need for a quiet environment to study, or other factors that make hostel accommodation necessary for you.
• Conclusion : Thank the authority for their consideration and express your willingness to provide any additional information that they may require.
• Signature : End the letter with a formal closing, such as “Yours Sincerely”, followed by your name and signature.

Hostel Application Letter Sample Format

When writing a hostel application letter , it’s important to follow a standard format. Here is an example of a hostel application letter format:

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address]

[Hostel Name] [Hostel Address] [City, State ZIP Code] [Hostel Phone Number] [Hostel Email Address]

Dear Sir/Madam,

I am writing this letter to express my interest in staying at [Hostel Name]. I am currently [your age] years old and a [current occupation/student]. I have learned about [Hostel Name] from [source of information].

I am impressed with the facilities and services that [Hostel Name] provides. It is my desire to be part of this community, where I can meet new people and have an opportunity to learn and grow.

I would like to request admission to [Hostel Name] starting from [date]. I have attached all the required documents and filled in the application form. I assure you that I will follow all the hostel rules and regulations.

Thank you for your time and consideration. I look forward to hearing from you soon.

[Your Name]

Hostel Admission Request Letter

Securing hostel admission is a crucial step for students pursuing education away from home. explore the art of crafting a compelling Hostel Admission Request Letter for success.

I am writing this letter to request admission to [Hostel Name]. I am currently [your age] years old and a [current occupation/student]. I learned about [Hostel Name] from [source of information].

I am very interested in the facilities and services that [Hostel Name] offers, and I believe that staying at your hostel will be a great opportunity for me to learn and grow.

I have attached all the required documents and filled in the application form. Please let me know if there are any additional requirements that I need to fulfill. I assure you that I will abide by all the hostel rules and regulations.

Thank you for considering my application. I look forward to hearing from you soon.

Hostel Admission Request Letter 

Hostel Room Allotment Letter

A Hostel Room Allotment Letter is an official document confirming the successful allocation of a room to a student or resident, providing details such as the hostel name, room number, check-in/out dates, and rental information.

[Your Full Name] [Your University/College ID Number] [Hostel Name] [Hostel Address] [City, State, ZIP Code] [Date]

Subject: Hostel Room Allotment Confirmation

Dear [Your Full Name],

Congratulations! We are pleased to inform you that your application for hostel accommodation at [Hostel Name] has been successful. As per the allocation process, you have been allotted Room [Room Number] for the upcoming academic year/term.

Details of Room Allotment:

Hostel Name: [Hostel Name] Room Number: [Room Number] Check-in Date: [Check-in Date] Check-out Date: [Check-out Date] Monthly Rent: [Rent Amount] Please find attached the detailed terms and conditions of your hostel stay. Ensure that you read and understand the rules and regulations outlined in the document. If you have any questions or require further information, feel free to contact the hostel administration.

To confirm your acceptance of the room allotment, please sign and return the enclosed copy of this letter by [Confirmation Deadline]. Failure to confirm within the stipulated timeframe may result in the cancellation of the room allotment.

We look forward to welcoming you to [Hostel Name] and wish you a comfortable and enjoyable stay.

If you have specific move-in instructions or need assistance, please contact the hostel administration at [Hostel Contact Information].

[Hostel Authority/Manager’s Name] [Hostel Name] [Hostel Contact Information]

Please customize the letter based on the actual details of your hostel room allotment.

Hostel Accommodation Request Letter

A Hostel Accommodation Request Letter is a formal document in which a student formally requests accommodation at a hostel for a specified period, providing personal details and supporting documents.

[Your Full Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Hostel Authority/Manager’s Name] [Hostel Name] [Hostel Address] [City, State, ZIP Code]

Subject: Request for Hostel Accommodation

Dear [Hostel Authority/Manager’s Name],

I hope this letter finds you well. I am writing to formally request accommodation at [Hostel Name] for the upcoming academic year/term.

I am a [Your Current Year or Course of Study] student at [Your University/College Name] and have heard commendable reviews about the facilities and conducive environment offered at [Hostel Name]. As my current living arrangement is becoming less convenient for academic pursuits, I believe that residing at [Hostel Name] would significantly enhance my overall university experience.

Enclosed with this letter, please find the necessary documents, including proof of enrollment and identification, to support my application. If an interview or any additional information is required, I am available at your convenience.

I appreciate your consideration of my request and look forward to the opportunity of securing accommodation at [Hostel Name]. Thank you for your time and attention to this matter.

[Your Full Name] [Your University/College ID Number]

Please customize the letter according to your specific details and the requirements of the hostel you are applying to.

College Hostel Admission Letter

A College Hostel Admission Letter is an official document issued by a college, confirming the successful review of a student’s application for hostel accommodation. The letter includes details such as the hostel name, room allotment, check-in/out dates, and rent amount.

[College Letterhead]

[Student’s Full Name] [Student’s Address] [City, State, ZIP Code]

Dear [Student’s Full Name],

Subject: College Hostel Admission Offer

We are delighted to inform you that your application for accommodation at our college hostel has been successfully reviewed, and we are pleased to extend an offer for hostel admission.

Details of Hostel Admission:

Hostel Name: [Hostel Name] Room Allotment: [Room Number] Check-in Date: [Check-in Date] Check-out Date: [Check-out Date] Monthly Rent: [Rent Amount] Please find attached the detailed terms and conditions of your hostel stay. To confirm your acceptance of the hostel admission offer, please sign and return the enclosed copy of this letter by [Confirmation Deadline]. Failure to confirm within the stipulated timeframe may result in the cancellation of the hostel admission.

We look forward to welcoming you to our college hostel and trust that your stay will be comfortable and enriching.

If you have any questions or require further information, please contact the hostel administration at [Hostel Contact Information].

Congratulations once again on your successful hostel admission.

[College Name] [Hostel Administration/Manager’s Name] [Hostel Contact Information]

[College Official Stamp/Seal]

Please customize the letter based on the actual details of the hostel admission from your college.

Also Visit: Internship Completion Certificate Letter Format

Student Hostel Application Letter

A Student Hostel Application Letter is a formal document where a student requests accommodation at a hostel for the upcoming academic term, providing personal details and supporting documents.

Subject: Student Hostel Accommodation Application

I hope this letter finds you well. I am writing to formally apply for accommodation at [Hostel Name] for the upcoming academic year/term.

I am a [Your Current Year or Course of Study] student at [Your University/College Name] and am in need of convenient and secure housing. Having heard positive feedback about [Hostel Name]’s facilities and conducive environment, I believe that residing in your hostel will contribute positively to my academic pursuits.

Enclosed with this letter, please find the necessary documents, including proof of enrollment and identification, to support my application. I am available for an interview or to provide any additional information if required.

Thank you for considering my application. I am eager to contribute positively to the hostel community and appreciate the opportunity to reside at [Hostel Name].

Please customize the letter based on your specific details and the requirements of the hostel you are applying to.

University Hostel Application Letter

A University Hostel Application Letter is a formal request from a student seeking accommodation in the university hostel for the upcoming academic term, including personal details and supporting documents.

[University Hostel Authority/Manager’s Name] [University Hostel Name] [Hostel Address] [City, State, ZIP Code]

Subject: University Hostel Accommodation Application

Dear [University Hostel Authority/Manager’s Name],

I hope this letter finds you well. I am writing to formally apply for accommodation at [University Hostel Name] for the upcoming academic year/term.

As a [Your Current Year or Course of Study] student at [Your University], residing in the university hostel would greatly contribute to my academic and personal growth. I am impressed by the reputation of [University Hostel Name] and its commitment to providing a conducive living environment for students.

I appreciate your consideration of my application and look forward to the opportunity to reside at [University Hostel Name]. Thank you for your time and attention to this matter.

[Your Full Name] [Your University ID Number]

Please customize the letter based on your specific details and the requirements of the university hostel you are applying to.

Student Hostel Accommodation Letter

A Student Hostel Accommodation Letter is a formal request from a student seeking residence in a hostel for the upcoming academic term, outlining personal details and expressing the desire for a conducive living environment.

Subject: Application for Student Hostel Accommodation

I am writing to formally request accommodation at [Hostel Name] for the upcoming academic year/term as a student at [Your University/College Name].

Residing in the hostel would provide me with a conducive living environment, fostering academic focus and personal growth. I am aware of the positive reputation of [Hostel Name] and believe it aligns with my preferences for a secure and comfortable residence.

Enclosed with this letter are the necessary documents, including proof of enrollment and identification, to support my application. I am available for an interview or to provide any additional information if needed.

Thank you for considering my application. I look forward to the opportunity of residing at [Hostel Name].

Letter for Hostel Stay

A Letter for Hostel Stay is a formal request from an individual seeking accommodation in a hostel for a specified duration, typically including personal details and reasons for the stay.

Subject: Request for Hostel Stay

I trust this letter finds you well. I am writing to request a stay at [Hostel Name] for the [specific duration, e.g., upcoming semester].

I am a [Your Current Year or Course of Study] student at [Your University/College Name], and staying at the hostel would greatly contribute to my academic focus and personal growth. I am impressed by the positive reputation of [Hostel Name] and believe it aligns with my preferences for a secure and comfortable residence.

Enclosed with this letter are the necessary documents, including proof of enrollment and identification, to support my request. If an interview or any additional information is required, I am available at your convenience.

I appreciate your consideration of my request for hostel stay and look forward to the opportunity of residing at [Hostel Name].

Thank you for your time and attention to this matter.

Hostel Room Allocation Request Letter

A Hostel Room Allocation Request Letter is a formal document where an individual, typically a student, formally requests the allocation of a room in a hostel for a specified period, providing personal details and expressing the need for secure and convenient housing.

Subject: Hostel Room Allocation Request

I trust this letter finds you well. I am writing to formally request the allocation of a room at [Hostel Name] for the upcoming academic year/term.

As a [Your Current Year or Course of Study] student at [Your University/College Name], I am in need of convenient and secure housing. I believe that residing in the hostel will greatly contribute to my academic focus and overall university experience.

I appreciate your consideration of my request for hostel room allocation and look forward to the opportunity of residing at [Hostel Name].

FAQS for Hostel Application Letter Sample Format, Tips, Examples

What is a hostel application letter.

A hostel application letter is a formal letter written by a student or parent to request accommodation in a hostel or dormitory.

What should be included in a hostel application letter?

A hostel application letter should include personal details of the applicant, the purpose of the application, the type of accommodation requested, the duration of stay, and any other relevant information.

What is the format of a hostel application letter?

A hostel application letter should follow a formal format with a clear and concise opening, body, and closing. It should also include the date, name and address of the recipient, and a salutation.

How should I address the recipient of my hostel application letter?

The recipient of your hostel application letter should be addressed formally with their full name and designation, such as “Dear Mr. John Smith, Hostel Warden.”

How should I end my hostel application letter?

Your hostel application letter should end with a polite and respectful closing, such as “Yours faithfully” or “Yours sincerely,” followed by your name and signature.

What should I do if I don’t receive a response to my hostel application letter?

If you don’t receive a response to your hostel application letter within a reasonable time frame, you should follow up with a polite email or phone call to inquire about the status of your application.

Crafting a compelling Hostel Application Letter is vital for securing accommodation during your academic journey. Remember to highlight your suitability as a tenant, express genuine interest in the hostel, and convey gratitude for the opportunity. With careful attention to detail, your application is sure to make a positive impression.

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How do I write an application letter for a university accommodation?

Table of Contents

• 1 How do I write an application letter for a university accommodation?
• 2 How do you write an application for not staying in hostel?
• 3 How do I write an application for hostel warden?
• 4 How do you write an application format?
• 5 How to write a letter to youth hostel manager?
• 6 How to write an application for hostel allotment?

Dear Sir or Madam, I have recently enrolled in your college and my class will commence at the beginning of next year. I am writing to request you to arrange my accommodation in the college hostel or suggest an alternative. My major is ‘Economics’ and my class will start in August 2020.

How do you write an application for not staying in hostel?

Dear Sir, I, (Name), have completed my studies; now I want to move to another place for employment purposes. Therefore, I request you to please clear my hostel and mess dues and refund my security deposit as soon as possible. I hope you will oblige my request.

How do I write an application for hostel warden?

Respected Sir, With due respect and repute, it is obsequiously stated that I am the hostel warden of this respected institution. I do my duty very vigilantly but due to some unfortunate turn of events that has caused some drastic situation, which requires my presence at home.

How do you write accommodation application?

Therefore, I request you to kindly provide me with company accommodation so that I will be able to stay near your company as this will save time. I am ready to proceed with all required formalities and pay the applicable charges for staying at the accommodation. I shall be highly obliged for your kind support.

How do I write an application to hostel warden?

How do you write an application format?

Format: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents. Length: A letter of application should be about one page long.

How to write a letter to youth hostel manager?

How to write an application for hostel allotment.

Can you share a room with someone in a hostel?

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