grad school paper format

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APA Writing Guide: Formatting for Graduate Students

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Writing Center

The Liberty University Writing Center is available to provide writing coaching to students. Residential students should contact the  On-Campus Writing Center  for assistance. Online students should contact the  Online Writing Center  for assistance.

General Rules

Liberty University has determined that graduate students will use APA 7’s formatting guidelines for professional papers. To assist you, Liberty University's Writing Center provides a template paper and a  sample paper .

For professional papers, the following four sections are required: 

• Title Page with Running Head
• Abstract with Keywords
• Reference List

Here are a few things to keep in mind as you format your paper:

• Fonts  - LU recommends that papers be typed in 12-point Times New Roman or 11-point Calibri fonts.  
• Use only one space at the end of each sentence in the body of your paper.
• In general, APA papers should be double spaced throughout. A list of exceptions can be found here.
• To make sure that your paper is double spaced throughout,  select the text ,  right click , select ' Paragraph ,' and look under the section ' Line Spacing ' as shown below:

• Margins/Alignment  - Your paper should use 1-inch margins on standard-sized paper (8.5' X 11'). Make sure that you use  Align Left  (CTRL + L) on the paper, except for the title page.  
•   Indentation – The first sentence in each new paragraph in the body of the paper should be indented a half inch. The abstract, however, should not be indented. References use hanging indentation .  
• Headings:   Please note that all headings are in title case. Level 1 headings should be centered (and in bold), and Level 2 and 3 headings should be left-aligned (and in bold or bold italic, respectively). Level 4 and 5 headings are indented like regular paragraphs. An example of formatting headings in a paper is available here

Title Page: When setting up the professional title page, please note the following elements should be present on the page:

• There is no limit to the number of words in the title.
• Add an extra blank double-spaced line between the title and author’s name.
• Name of each author (centered)
• Name of department and institution/affiliation (centered)
• Place the author note in the bottom half of the title page. Center and bold the label “Author Note.” Align the paragraphs of the author note to the left. For an example, see the LU Writing Center template for graduate students here .
• Page number in top right corner of the header, starting with page 1 on the title page
• The running head is an abbreviated version of the title of your paper (or the full title if the title is already short).
• Type the running head in all-capital letters.
• Ensure the running head is no more than 50 characters, including spaces and punctuation.
• The running head appears in the same format on every page, including the first page.
• Do not use the label “Running head:” before the running head.
• Align the running head to the left margin of the page header, across from the right-aligned page number.

Abstract Page: The abstract page includes the abstract and related keywords.

The abstract is a brief but comprehensive summary of your paper. Here are guidelines for formatting the abstract:

• It should be the second page of a professional (graduate level) paper.
• The first line should say “Abstract” centered and in bold.
• The abstract should start one line below the section label.
• It should be a single paragraph and should not be indented.
• It should not exceed 250 words.

Keywords are used for indexing in databases and as search terms. Your keywords should capture the most important aspects of your paper in three to five words, phrases, or acronyms. Here are formatting guidelines:

• Label “ Keywords ” one line below the abstract, indented and in italics (not bolded).
• The keywords should be written on the same line as and one space after the label “ Keywords ”.
• The keywords should be lowercase (but capitalize proper nouns) and not italic or bold.
• Each keyword should be separated by a comma and a space and followed by a colon.
• There should be no ending punctuation.
• << Previous: Formatting for Undergraduates
• Next: In-text Citations >>
• Last Updated: Aug 29, 2023 11:29 AM
• URL: https://libguides.liberty.edu/APAguide

Graduate Writing Center

Standard paper structure - graduate writing center.

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Standard Paper Structure

• Introductions, Thesis Statements, and Roadmaps
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Most academic papers take a standard form:

• They begin with an introduction that frames the paper’s project and significance and encapsulates its findings in a thesis statement .
• The body of the paper comes next, providing background and context before delivering analysis and evidence for the main claim.
• Papers end with a conclusion , which echoes the introduction, emphasizes the implications of the work, and may make recommendations based on the findings.

Sometimes, essays include a counterargument. This may take the form of a section near the end of the paper in which the writer acknowledges and responds to alternative positions from the literature or anticipated critique from a critical or skeptical reader. The counterargument is often signaled by a phrase like “Some scholars have claimed” or “Critics of this position might argue.” Describe the counterargument charitably and accurately, then answer it with a rebuttal using clear evidence.

Longer, more complex research documents are often broken into subsections, which may be demarcated by section headings. In theses , the document will be divided into chapters. However, the general flow of even a lengthy research document still follows the sequence of first framing the project in the introduction, then providing relevant background or context, delivering analysis and evidence, and finally identifying conclusions and recommendations.

Some research write-ups will need to also include discussions of the methodology used to shape the research or conduct experiments. A literature review should be included in most theses, sometimes as a part of the introduction and in other cases as an early chapter.

Paper Structure Links

• GWC video (6:11): " What's Different about Academic Writing? "
• Handout (printable): " P atterns of Organization ," Monterey Peninsula College
• Webpage (printable): " Structure of a Scientific Paper ," Kenyon College
• Webpage (printable): " Essay Structure ," Harvard
• Video (5:33): " Components of a Research Paper ," Center for Innovation in Research and Teaching
• GWC workshop video (52:06): " Organization: The Secret to Clear Writing "
• GWC workshop video (48:36): " Building Blocks for Academic Papers "

Writing Topics A–Z

This index makes findings topics easy and links to the most relevant page for each item. Please email us at [email protected] if we're missing something!

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Research Paper Guidelines | Graduate School | SIU

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Standards for the preparation of research papers are established by the graduate faculty at Southern Illinois University at Carbondale and the administration of the Graduate School. All revisions are subject to the approval of the Graduate School. Guidelines for Preparation of Dissertations, Theses, and Research Papers A research paper may have chapters or may be a continuous document (without chapters). If you are unclear as to whether you are completing a thesis or a research paper, please consult with your advisor.

Each department has selected one or more preferred style manuals , and all students within the department are to use one of those styles. 

Submission Site:

Mr. John Russell [email protected] 618-453-4529 Student Services Building 325

General Instructions

Filing of Research Papers with the Graduate School

Submit electronically through  OpenSIUC . A Microsoft Word document is preferred, Adobe pdf documents are acceptable.

Approval Form.  All research papers submitted to the Graduate School must have an original approval form signed by the student's committee, and generally the department chair. This must be submitted to the Graduate School.

Human Subjects . All copies of research papers submitted to the Graduate School that need the human subjects approval as defined by the Human Subjects Committee must file a copy with the Graduate School.

Deadline Dates for Submission.  The dates are posted at the Graduate School for both deadlines to apply for graduation and the submission of papers. These deadlines are firm dates and no extensions will be given.

Organization Of Material

Download the Research Paper Template to use for your research paper. It contains all of the required formatting.

Organizational format should be as follows:

• Approval page
• Abstract (optional)
• Acknowledgments / Dedication (not required)
• Table of Contents
• List of tables with page references
• List of figures with page references
•  Exhibits (tables, figures, photographs, etc. when not distributed in the text)
•  Bibliography (or appropriate title prescribed by style manual chosen)
• Appendices (not required)
• Human subjects committee approval form when required (photocopy)
• Vita sheet (should have a page number)

If a research paper is to be copyrighted, an extra page must be inserted after the title page.  The copyright statement is to be centered on the page as follows:

Copyright by (your name) 20__

All Rights Reserved

Charts, Tables, and Figures

• Generally, students will use the computer to design figures and graphs.
• Table heading and style of headings must follow the style manual chosen. Generally, table titles are above the table and figure titles are below the figure, but the placement selected must be followed consistently.
• Spacing within the table may be single or double spaced based on the readability of the data.
• Font style and size should be consistent throughout the document, unless a table requires a smaller size. Six (6) point font should be the smallest used. Titles should be consistent in size and style of font as used throughout the document.
• There should be a judicious use of spacing to "set off" tables, charts, and figures; typically one or two double-spaces before and after the table. Again, once spacing is chosen, you must be consistent throughout.

MAPS.  Oversize maps may be included as a supplemental file.  

APPENDICES.  List of terms, definitions, questionnaires, and other supplemental information which is useful, but not essential, to the body of the research paper may be included in an appendix.

MARGINS. Margins are flexible within the appendix but keep in mind that the left binding edge will cover approximately 1 inch of data. Page numbers need to continue within the appendix with the same font and the same position on the page as in the text. The Graduate School consultants can advise you about this if needed. 

COLOR.  Color is permitted.

ADDITIONAL FILES.  You may upload multimedia files (video or audio files). Follow instructions at  OpenSIUC .

Formatting Guidelines

• Ariel, Bookman, Courier, Times New Roman
• The body of the document should use a 10 or 12 point font. Headings and subheadings may go up one size and up to 14 point but must be of the same font style as the body of the text. 
• Bold  format may be used only as specified by the style manual chosen.
• Italics  may be used only as specified by the style manual chosen. In general, it may be used for Genera, species, letters, words or phrases cited as an linguistic example, and foreign words.
• The body of the document must be double spaced.
• Extended direct quotations should be presented consistently with the style manual selected.  

MARGINS AND INDENTATIONS

  ** MARGINS ARE ONE INCH ON ALL SIDES.

• Opening pages (Table of Contents, Chapters, Bibliography, etc.) that are required by the style manual to have a set top margin may have a larger than one inch top margin on those pages. Charts, tables, and figures may have greater margins than listed but may not go into the required margins.
• Paragraph indentations should be uniform five spaces. There should be no extra spacing between paragraphs.

The following guidelines are for the pages preceding the text, i.e. Abstract, Acknowledgments, and Table of Contents.

• The pages preceding the text should be numbered in small Roman numbers. The numerals should be centered between the one and one-half inch margin on the left, the one inch margin on the right, and one-half inch up from the bottom edge of the paper.  
• Text pages, bibliography, and appendices should follow the style manual chosen. Numbers should consist of numerals only, without punctuation, embellishment, or running headers. Paging should be continuous including the bibliography, appendices, and vita. Except for preceding pages, the style must be adhered to throughout the document. The first page of text starts with Arabic numeral 1.

This recent guideline revision supersedes all previous editions. Take this into consideration as you review previous research papers from the library or your department.

Roles And Responsibilities

The Graduate Student's Responsibility

• Subject matter and content
• Organization and format
• Editorial, linguistic, and bibliographic quality
• Quality of text, figures, and photocopy
• Quality of data, evidence, and logical reasoning presented
• Presentation of the manuscript based on current style manual of the field and Graduate School guidelines

The Advisory Committee's Responsibility

• Approval of the subject matter and methodology of the research
• Approval of the organization, content, and format
• Review of the quality of data and evidence, logical reasoning, and the editorial, linguistic, and bibliographic quality
• Evaluation of the research paper as a basis for certification that the student has fulfilled the requirements of the degree for which the student is a candidate

The Research Paper Consultant's Responsibility

• Providing counsel and advice upon request by students and members of the student's committee about the format aspects of research paper preparation
• Checking the final draft of each research paper to insure that it has been prepared in conformity with the requirements of this guide

Departmental Style Manual

Each department has selected one or more preferred style manuals and all students within the department are to use one of those styles.

*APA:  American Psychological Association Publication Manual

*MLA:  Modern Language Association Handbook for Writers of Research Papers

HOW TO SUBMIT RESEARCH PAPERS TO THE GRADUATE SCHOOL (At a Glance)

Submission site -  OpenSIUC

ALL REVISIONS ARE DUE BY THE DEADLINE DATE! NO EXCEPTIONS!

KEYWORD: Be Consistent

• Write your paper following the Graduate School Guidelines and the Departmental Style Manual.
• Apply for graduation by the 4th week of the term you plan to graduate for Fall / Spring and by the 2nd week of the Summer term.
• Defend your paper.
• Margins: Left, right, top, and bottom margins = 1 inch.
• Spacing: Double spacing throughout; no right justification.
• Headings: Be consistent with top margin, font style, and size. Primary / Chapter headings should be in all caps.
• Pagination: Front matter should have Roman numeral page numbers bottom centered.
• Submit to OpenSIUC.
• Make changes as indicated by the consultant.
• Submit one approval form and one oral defense form.

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How to Write Excellent Graduate-Level Papers

“How to Write Excellent Graduate-Level Papers” brought to you by the Student Academic Success Center (SASC) at UNE.

Becoming a better writer – the process

Breaking a writing project down into phases helps with motivation as well as managing your time and workload effectively. The phases of the process – prewriting, drafting, revision, and editing – are described below. Each step allows you to focus your energy in a particular way, with it all adding up to a more thoughtful, clear piece of writing.

The phases don’t have to be done in a set, linear order, if that’s not effective for you. If you like to write some rough draft paragraphs first, then go back and do a post-draft outline or revise those paragraphs before continuing, that’s fine. The key is to make sure each part of the process is done thoroughly before you consider your paper finished.

Let’s start with using prewriting to get the process rolling:

Using various prewriting strategies can help you avoid procrastinating and start a draft on the right track. You aren’t under pressure to develop a paper yet – this is about unlocking the flow of ideas. Play around with some of these strategies to find ones that work best for you:

• Tap into your curiosity

When you’re faced with an assignment, spend some time simply wondering about the topic. What intrigues you? Why should you and others in your profession care about it? Come up with a couple of relevant questions that you want to explore. Then consider which questions are most meaningful to you personally and professionally—and why? This can be done on paper, in conversation with someone else, or internally.

• Relate the assignment to your profession

Think about why the assignment is important to your field of study and work as a health professional, a social worker, an educator, etc. Making your assignment as personally and professionally relevant as possible helps with generating the motivation to start writing and keeping the momentum through the process. View this as an opportunity to learn useful information.

• Use the assignment itself as an outline

Copy the assignment and paste it into a new document. Break it apart visually by adding line spaces and/or tabs. This will help you more easily identify key concepts which need to be explained and verbs that indicate critical thinking is required (e.g., analyze, compare, evaluate). Create a rough outline using parts of the assignment as headings for different sections of the paper.

Similarly, you could annotate the assignment by marking up the key words and concepts and making little notes in the margins about what to add or how sections or ideas might tie together.

• Leverage what you already know, and then research with a purpose

Another very helpful strategy is to identify key concepts in the assignment description, then brainstorm what you already know about them based on the class readings or videos. Next, make a list of questions you still have about the concepts and overall topic. These will help drive the additional research needed to fill in your gaps of knowledge and locate credible evidence to support your explanations.

Having those questions makes researching more efficient because you have a purpose for reading: you’re looking for pieces of information rather than simply reading articles.

Read more: Faculty Spotlight: Lori Rand, Writing Specialist at SASC

The drafting phase involves determining your focus and starting to develop paragraph ideas within a structure. Keep a copy of the assignment on your draft as you write. Clarify the point of your paper – what is the main question that the assignment asking you to answer?

Think of a draft as packaging ideas into paragraphs that all relate to the paper’s main focus, as summed up in the thesis statement. For clarity, try to keep each paragraph focused on one idea at a time. However, because this phase is about getting thoughts down, and thoughts often jump around, drafting tends to be messy. That’s okay! The next step, revision, is where you really improve the writing.

In this phase, you can work on improving how you are guiding your reader through your thinking. Your reader will understand your ideas more easily if they are clearly focused, well-developed with specific evidence (correctly cited), and nicely organized.

Two strategies to guide you through revision include SASC’s Revision Checklist and Post-draft Outline, found here under Writing Resources. A writing appointment is also a great way to learn about and practice revision skills.

Editing is the final, polishing phase; it involves correcting sentence-level issues and technical aspects, such as word choice and grammar. Readers pick up these issues quickly because they can be the most obvious. Carelessness with grammar or word choice can lead to misunderstandings and make your writing seem unprofessional.

Trust the process

As mentioned earlier, the writing process is not necessarily a linear, step-by-step approach; it’s recursive, so it’s highly likely you’ll move back and forth between phases as you figure out your focus and organization of ideas.

Using this process gets easier with practice, and it works well in any writing situations, not just for graduate school assignments and scholarly papers.

Once you develop the most efficient method for your learning style, not only will you get faster, you will produce better academic papers.

Book an appointment

The SASC can help with all phases of the writing process via an Online Writing Support Appointment.  Visit the Online Student page for more details about writing support and resources.

For more online education insider tips and guides, subscribe today!

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Graduate School Papers and You

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Graduate study is all about writing, as the thesis or dissertation is the ticket to graduation. However, lots of writing occurs well before the thesis and dissertation are begun. Most graduate courses require students to write term papers . Many beginning graduate students are accustomed to writing papers and approach them in ways similar to undergraduate papers. As students advance and near the end of their coursework, they often look ahead towards the next task (such as preparing for comprehensive exams ) and may begin to resent writing papers, feeling that they have already proven themselves as competent students. Both of these approaches are misguided. Papers are your opportunity to advance your own scholarly work and receive guidance to enhance your competence.

Take Advantage of Term Papers

How do you take advantage of papers? Be thoughtful. Choose your topic carefully. Each paper you write should do double duty — complete a course requirement and further your own development. Your paper topic should meet the course requirements, but it should also relate to your own scholarly interests. Review an area of literature related to your interests. Or you might examine a topic that you are interested in but unsure whether it is complex enough to study for your dissertation. Writing a term paper about the topic will help you determine if the topic is broad and deep enough to fulfill a large project and will also help you determine if it will sustain your interest. Term papers offer a place for you to test ideas but also to make progress on your current research interests.

Double Duty

Each assignment you write should do double duty: help you advance your own scholarly agenda and get feedback from a faculty member. Papers are opportunities to get feedback about your ideas and writing style. Faculty can help you improve your writing and help you learn how to think like a scholar. Take advantage of this opportunity and don't simply seek to finish.

That said, take care in how you plan and construct your papers. Attend to ethical guidelines of writing. Writing the same paper over and over or submitting the same paper for more than one assignment is unethical and will get you into a great deal of trouble. Instead, the ethical approach is to use each paper as an opportunity to fill in a gap in your knowledge.

Consider a student in developmental psychology who is interested in adolescents who engage in risky behaviors such as drinking and drug use. While enrolled in a course in neuroscience, the student might examine how brain development influences risky behavior. In a course on cognitive development, the student might examine the role of cognition in risky behavior. A personality course might push the student to look at personality characteristics that influence risk behavior. In this way, the student advances his or her scholarly knowledge while completing course requirements. The student, therefore, should be examining multiple aspects of his or her general research topic. Will this work for you? At least some of the time. It will be better in some courses than others, but, regardless, it is worth a try.

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