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How to Accept a Job Offer Like a Pro (+10 Samples & Examples)

Noel Rojo ,
Updated October 24, 2023 8 min read

The interview process is over and now you have to figure out how to respond to a job offer. This can be difficult, especially when deciding on how to accept one job offer and decline another.

The truth is that even without multiple job offers, this stage of the job hunting process can be headache inducing for a lot of us.

On one hand, you want to give yourself a pat in the back for a job well done. While on the other hand, you still want to take your time to reassess your options.

Regardless of what position you find yourself in, we’ve prepared a quick guide with some tips and tricks, along with a few job acceptance email examples that will help you accept a job offer like a pro.

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Job offer process

How to respond to a job offer, how to accept a job offer like a pro, job offer acceptance letter (+5 samples), how to accept a job offer via email, how to decline a job offer.

After the job interview, you should receive an official offer from your potential employer.

This offer can come in various forms, such a phone call, email or even a letter. If it comes in as a call, thank the recruiter and ask if they can send you a written document as well, so that you can review it properly.

Remember, it’s only official if it’s written down.

The official document should contain what’s expected of you in your new role, what your salary will be, as well as your starting date and benefits.

Also, during this stage you can still negotiate your salary and benefits with your employer. However, try not to play hard-ball unless you’re willing to walk away from the offer.

Basically, don’t negotiate simply for the sake of negotiating, especially if they made an offer you know is good.

Broaden your options.

Analyze your resume, improve your resume score and land more job offers.

Now, responding to a job offer is not synonymous with accepting a job offer.

You might have a few other job interviews pending and perhaps one of them with a company that’s more to your liking.

Having said that, here's how to respond to a job opportunity email:

Greetings [Employer] ,

Thank you for the offer! I will take a look at the terms. Is there a date by when you need my response?

Sincerely, [Your name]

On the other hand, if you really need more time to consider the job offer due to other job offers, you might have to handle this part with some tact.

Something along these lines might work better for you:

Great! I am really excited for your offer and the opportunity it comes with it.

By when do you need to have my answer to this offer? If there is not a particular deadline, I would like to set one for both our benefits. Would [date] work for you? So that I have ample time to consider this (and other*) offer(s).

Let me know if this deadline is problematic.

Thank you, [Your name]

Make sure to only set a date if you’re able to commit to it.

Try not to stress too much about it, as nothing has been finalized yet.

Usually at this stage HR is still likely to take a few days to prepare the formal offer and will probably give you a few days to consider, as you still need to review the salary, benefits, etc.

By this stage you should have already sent an early response to the job offer. Now it's time to finalize it with a formal acceptance.

Here's 5 steps that can help you decide what to say when accepting a job offer:

1. Communicate expectations

As soon as you receive a job offer, it's advised to communicate your expectations. Let them know you've received the offer and by when they'll receive your response.

2. Re-examine the job offer

It's important that you review the job offer thoroughly, especially if you have to compare it to a competing job offer. It's a huge decision and going over it with someone you know and trust can be of great help.

3. Plan your response

Depending on how you received your job offer, your response will differ. If for example you got an official job offer on a physical letter then it's advised to submit your acceptance letter physically. Whether it's sent to you via email or on a physical letter, always send an email as-well, so that the employer gets your response sooner.

4. Draft your response

Once you've gone over the job offer a few times, it's time to start drafting your response. A good rule of thumb for those wondering how to begin a job offer response is to pay attention to the employer's communication and follow their cadence. More information on this topic on the chapter below, What is a job acceptance letter .

5. Proofread your response

Like everything else throughout your job hunting process, it's important to double check your response for mistakes. Treat it the same way you did when writing your resume and cover letter. If you can, have a friend or two proofread your response. Also, if you're going to accept the job offer via phone or video call, try to practice your response a few times, treat it similar to having a virtual job interview .

What is an acceptance letter

An acceptance letter is a great way to display your professionalism from the start.

Usually a good acceptance letter expresses your enthusiasm for your new role and restates information such as your start date, salary and benefits, which can help in eliminating confusion.

Normally, job offer acceptance letters and job offer acceptance emails are kept brief.

However, regardless of length there’s an acceptance letter format you can use that will help you accept a job offer like a pro.

Here’s what to include:

Clear subject line
Correct recipient
Expression of gratitude
Terms and conditions (salary, job title and benefits)
Formal job acceptance
Clarification of your start date
Your signature

With this in mind, here are 5 job offer acceptance letter examples that will teach you how to write an acceptance letter like a professional:

Formal acceptance letter sample

Like a job offer, an acceptance is not official until it's written down and there is no better way to that than with a formal acceptance letter.

Here's a a formal acceptance letter sample that can help you jumpstart your career on the right track.

[Your name] [Your address] [Today’s date]

[Hirer’s full name] [Hirer’s job title] [Company name] [Hirer’s address]

[Subject line: A quick summary of the letter] (optional)

Dear Mr Muller,

First of all, thank you for the opportunity. I am delighted to join [company name] and am writing this letter to formally accept your job offer for the position of [job title] and to confirm the beginning of my employment on [start date] .

Once again, thank you for this exciting job offer and for the trust you place in me. I will give it my all to contribute towards the growth of [company name] . Looking forward to our collaboration.

Thanking You

Yours truly, [Name and signature]

Acceptance letter with conditions sample

Sometimes, although you want to accept a job offer right away, you might still have a few things pending that need to be sorted out. Such as, a wedding that was planed months in advance, a medical treatment you need to get done, or perhaps you need to set some conditions regarding your vacation time.

In such a case, it's important to set these things straight from the begging and an acceptance letter with conditions is the way to go, such as the following example.

Dear Mrs Rodriguez,

Thank you for offering me the position of [job title] for [company name] .

I am excited to have the opportunity to join your team, as I have been wanting to work for [company name] for some time.

Regarding my starting date, during our interview you stated that you would need me to start on the 14th of September if I got hired. However, the letter you sent me states that my starting date is on the 7th. Unfortunately, I have a few plans pending for this coming week and would appreciate it if I could start on the 14th.

Apart from this, I will be happy to accept all the other conditions on your letter.

Looking forward to your response and thank you for your understanding.

Thank you acceptance letter sample

Showing gratitude can take you a long way, as a thank you acceptance letter can help you set a foundation for a good relationship with your new employer. A short and concise letter such as the thank you acceptance letter sample below can do you wonders.

Dear Mrs Prado,

Thank you for hiring me for the [job title] position. I am flattered that you are placing your trust in me, and I am eager to become part of the team at [company name] .

Looking forward to meeting my future colleagues on October X and to begin my training.

In the letter you stated that I am to meet with John Doe from HR at 8:00 a.m. on October X as well. I have submitted the documents needed to him and will be meeting him first thing in the morning.

Please let me know if anything changes.

Once again, I am really grateful for your time and thank you for giving me this amazing opportunity.

Promotion acceptance letter sample

Sending a promotion acceptance letter sample to an employer can help reinforce to him or her that they have made the right choice in promoting you to your new role. Here's a short promotional acceptance letter example you can use to start your new position on the right foot.

Dear Mr Smith,

Thank you so much for promoting me to the position of [job title] on [date of promotion] .

I am sending this letter to formally accept the position and to let you know that I am ready to assume my new role on [mentioned date] .

I believe that I have what it takes to meet your expectations and will be giving it my all to take the organization in a better direction.

Once again, thank you for your trust in me.

Sincerely, [Name and signature]

Internship acceptance letter sample

As an intern, you want to start building bridges from the get-go and an internship acceptance letter is a good way to start. You can use the following internship acceptance letter example to start laying down the foundation that will eventually land you your dream career.

Dear Mrs White,

Thank you for the offer to become a [job title] intern this fall at [company name] . I was really excited when I received the offer and I am already counting the days when I can meet the [company name] team and learn from them.

Just to verify, the internship starts [start date] . If there is anything else I need to know or if anything chances, please let me know.

What is an acceptance email

Nowadays, most job offers will be sent to you as a job acceptance email. With job offers via a physical letter or a phone call becoming less frequent.

Because of that, it’s important that you know how to write an acceptance email.

Remember, even if you get the rare physical job offer via a physical letter or via phone, you should always accompany it with a job acceptance email as-well — for sake of brevity.

With that said, with the exception of having a few extra options, such as forwarding to multiple recipients at the same time, writing an acceptance email should follow the same rules as an acceptance letter.

Here's an example of how a job acceptance email should look like:

Job offer acceptance email sample

[Subject line: Regarding the job offer]

Dear [Name of employer] ,

I am very pleased to accept my new role as [job title] with [company name] . Thank you for the opportunity. I am sure I can make a positive contribution to the [company name] team.

Just to make sure, my starting salary will be [agreed salary] , my benefits will commence after [days agreed] of employment and I will have [days of vacation agreed] per year.

I am looking forward to being in the office on [date of employment] . Please let me know if there is any additional information I should know prior to then.

Once again, thank you.

How to accept a job offer over the phone

Some companies like to personally hand out job offers via phone, especially those that are sales related.

If this is your case, learning what to say when offered a job over the phone is really important, this is because there’s less time to come up with a response then other methods such as an email or a physical letter.

With that in mind, here’s how to prepare so that you know what to say when accepting a job over the phone:

Prepare a written acceptance response . Since you’re going to have to do this anyways, doing it before a call can be a good way to practice your response.
Be polite.
Show enthusiasm : Not all jobs are created equal, but showing a bit of excitement can go along ways.
Request a deadline for your response .You might want to have in mind when you can respond, as they are likely to ask you when they can expect your response.
Conclude with a thank you.

Now, you don’t have to prepare a whole lecture. Something as simple as the following can work wonders:

That sounds great, thank you so much for the job offer. It will be an honor to accept my new role as a [job title] . Let me know when I can receive the offer in writing.

The rest of the conversation should fall in line afterwards, especially if you practiced a time or two. Just stay calm, polite and professional and you should be able to ace your job acceptance response.

There are multiple reasons to decline a job offer, the pay is not what you expected, the benefits are sub par, little vacation time, or better competing offers.

Regardless of the reason, you should still decline a job offer with tact. It’s never good to burn bridges.

Here’s a few simple steps you can take when declining a job offer.

Be sure : The fact that the salary is not up to your standards doesn't mean it’s a done deal, you can still attempt to negotiate for a higher wage.
State a reason : A brief explanation is standard, as you don’t want to appear rude.
Be polite : Thank them for the opportunity and time.
Don’t waste time : Don’t keep them waiting, it might be awkward but it's the right thing to do.
Remain in contact: If you’re able to, ask if you can remain in contact with them. Networking with them can help at a future time.

In the end, a simple job offer decline can look something along these lines:

Thank you for offering me such a great opportunity to work as a [job title] at [company name] . Sadly, I will have to decline as I believe the position is not the right fit for my long-term career goals. I wish you and [company name] the very best and I thank you once again for your consideration and time.

For more information on how to decline a job offer .

FAQ: How to accept a job offer

Although you should always respond to an employer in a timely manner, as to it’s usually acceptable to take 1-2 business days to go over a job offer. However, there are times when an employer might ask to respond as soon as possible, in this case you can send an email asking politely if you can have more time to review the terms.

Whether you need time to go over the job offer or perhaps wait on another company to reply. There are a few ways to delay accepting a job offer, such as:

- Asking by when they need your response; - If verbal offer, ask for a written offer; - Tell them you’re still interested but want to consider; - Simply ask for additional time.

Also, when wondering how to ask for more time to think about a job offer it’s important to be polite and respond in a timely manner.

When negotiating a job offer, something as simple as, “ Well I was hoping for an offer of $X “, can get you great results. Just make sure that X is a bit above your ideal salary, but not too high that you’ll scare them away.

Letting a company know you’ve accepted another job can be difficult and should be done thoughtfully. Here are the steps to take when responding:

1. Be honest. 2. State the reason. 3. Be polite. 4. Show appreciation. 5. Say thank you.

A documentary photographer and writer. Noel has worked for International publications like Deutsche Welle in Germany to News Deeply in New York. He also co-founded the global multimedia project Women Who Stay and collaborated as a journalist fellow with the University of Southern California. He went from traveling around the world to sitting on a couch thanks to the pandemic, but he got a nice job working for Kickresume thanks to that, so he won't complain.

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Mastering the Job Offer Acceptance Letter: Examples and Tips

In the job search process, one of the most crucial steps is receiving a job offer. It’s an indication that the employer has deemed you the ideal candidate who possesses the skills and experience the company requires. However, the job offer isn’t complete until you confirm your acceptance in writing, which is why writing an acceptance letter is essential.

The acceptance letter is vital because it’s a formal confirmation of your willingness to accept the job offer. It serves as a legally binding contract between you and your employer, outlining the role, compensation, and other essential terms and conditions of the offer.

When writing an acceptance letter, you need to ensure that it’s professional, articulate, and reflects a positive attitude. A well-crafted letter can make a significant difference in the impression you make, which can impact your career’s overall trajectory.

In this article, we’ll go over everything you need to know to write a winning job offer acceptance letter. Here are some of the topics the article will cover:

Understanding the purpose of an acceptance letter
Critical elements to include in your letter
How to structure your acceptance letter
Tips for making your letter stand out
Sample acceptance letters to guide you
Common mistakes to avoid when writing an acceptance letter

With these tips and examples, you will be able to master the art of writing a job offer acceptance letter that effectively communicates your enthusiasm and professionalism. So, let’s get started!

Understanding the Job Offer Acceptance Letter

A job offer acceptance letter is a written communication that signifies a candidate’s willingness to accept the job offer extended by the employer. It serves as a formal acceptance of the employer’s offer and confirms the candidate’s commitment to joining their team.

The letter is usually needed when a candidate receives a job offer but needs to confirm their acceptance in writing. It is often necessary for the candidate to officially accept the offer, as it makes it easier for the employer to process the necessary paperwork and start the onboarding process.

An effective acceptance letter should include key components that indicate the candidate’s acceptance of the job offer, such as the job title, starting date, salary or compensation package, and any terms and conditions related to the job offer.

Other important components of an effective letter include a professional tone, a clear and concise message, and an expression of gratitude for the employer’s offer. The letter should be well-written, free of errors, and formatted correctly.

To ensure an effective letter, it’s important to avoid common mistakes, such as being too informal, complaining about any aspects of the job or offer, and failing to include essential details. The letter should be sent in a timely manner and should reflect the candidate’s professionalism and appreciation for the job offer.

Mastering the job offer acceptance letter is essential for landing a new job and starting a successful career. Candidates should take the time to craft an effective letter that reflects their commitment and enthusiasm for the job offer. By understanding the key components of an effective letter and avoiding common mistakes, candidates can demonstrate their professionalism and secure their place in the employer’s team.

Before Writing the Letter

Before crafting your job offer acceptance letter, there are several things you must do to ensure you make a smart decision. Here are some of the essential steps you should take:

Researching the Company and Position

Before accepting any job offer, it is vital to research the company and the position offered. This research will give you a clear understanding of the company’s values, work ethic, and expectations from employees, which is essential in helping you decide if the job is the right fit for you.

Start by visiting the company’s website and social media pages. This research will help you understand the company’s culture and overall mission. You can also check career sites such as Glassdoor, Indeed, or LinkedIn to get employee reviews and ratings of the company.

While researching the position, pay attention to the job requirements, duties, and expectations. This research will help you understand the scope of the position, and you’ll get a clear idea of the skills and experience required for the job.

Reviewing the Job Offer

Once you have researched the company and position, review the job offer you have received. Read the document carefully, paying attention to the salary, benefits, and expectations of the job.

Consider the job location, work hours, and other job-related details that may impact your decision. Evaluate the total compensation package, including stock options, bonuses, retirement plans and other benefits provided.

Evaluating the Offer and Negotiating if Necessary

After reviewing the job offer, evaluate the overall package to determine if it meets your expectations. If the offer does match your expectations, you should start drafting your acceptance letter.

However, suppose the offer falls short of your expectations, and there are areas for negotiation, such as salary, schedule, or benefits. In that case, it is appropriate to discuss these concerns with the employer in advance of writing the acceptance letter.

Remember: negotiation is part and parcel of the job offer process, so do not be afraid to approach your prospective employer and discuss the terms of the offer.

Conducting your research, reviewing the job offer, and evaluating the terms carefully will help you make an informed decision before drafting your acceptance letter. Taking the time to learn more about the company and position and carefully assessing the offer can help to ensure that you make the right choice for your career goals and work-life balance.

Writing the Letter: Step-by-Step Guide

Congratulations on securing a job offer! Now it’s time to craft a well-written job acceptance letter to express your gratitude and acceptance of the offer. In this step-by-step guide, we will walk you through the process of writing an effective job acceptance letter that covers all the necessary details.

Introduction and expressing gratitude

Begin your letter with a polite greeting, followed by a concise statement expressing your gratitude for the job offer. It is important to convey your appreciation for the opportunity as it shows your professionalism and enthusiasm for the position.

Example: Dear [Hiring Manager’s Name],

Thank you for offering me the role of [Position]. I am thrilled to join the team at [Company Name], and I appreciate the trust you and the company have placed in me.

Acceptance of the job offer

Once you have expressed your gratitude, it’s time to accept the job offer. State your acceptance clearly and confidently to make a good impression.

Example: I am pleased to accept the job offer for the [Position] at [Company Name]. I am looking forward to contributing my skills and experience to the company.

Details of employment

Next, you should outline the key details of your employment, including your start date, work schedule, and compensation package. This information ensures that both you and the employer are clear on the terms and conditions of your employment.

Example: I am available to start on [Date], and I will work [Number] hours per week, Monday to Friday from [Start Time] to [End Time]. As previously discussed, my annual salary will be [Salary Amount].

Addressing contingencies or concerns

Sometimes, candidates may have contingencies or concerns that need to be addressed before they can accept the job offer. If this applies to you, address these issues in a thoughtful and diplomatic manner. Keep in mind that you want to maintain a positive and professional impression.

Example: Before accepting the offer, I would like to confirm the health insurance benefits and retirement plans offered by the company. Additionally, I would appreciate further clarification on the training and onboarding process.

Closing statement and next steps

In your closing statement, reiterate your gratitude for the job offer and express your excitement for the upcoming opportunity. Let the employer know that you look forward to contributing to the company’s success.

Example: Thank you again for offering me the opportunity to join your team. I am excited to work with the company and contribute my skills and experience to the role. Please let me know what further steps I need to take to finalize the acceptance of the job offer.

Writing a job acceptance letter requires careful consideration and attention to detail. Follow this step-by-step guide to ensure that your letter covers all the necessary information and conveys your enthusiasm for the job. A well-written job acceptance letter sets the tone for your future relationship with the employer and can help pave the way to a successful career.

Tips for Writing an Effective Letter

When it comes to writing an effective job offer acceptance letter, there are several key tips to keep in mind. These include:

Tone and language

Before you begin writing your letter, take some time to think about your tone and language. Your letter should be professional but also friendly and personable. Avoid using overly formal language or sounding robotic, as this can come off as insincere. Instead, try to infuse some personality into your writing, while still maintaining a professional demeanor.

Length and format

In terms of length and format, aim to keep your letter concise and to the point. Avoid straying too far from the main message, as this can make your letter feel unfocused. Additionally, make sure to format your letter properly, with a clear introduction, body paragraphs, and a conclusion.

Emphasizing skills and qualities

One of the key purposes of an acceptance letter is to convey to the employer that you are excited about the job offer and have the necessary skills and qualities to succeed in the role. As such, make sure to emphasize these skills and qualities throughout your letter, whether that means highlighting relevant experience or discussing specific examples of how you’ve put your skills into action in the past.

Using active voice

Using active voice can help make your letter more engaging and dynamic. Rather than using passive constructions like “I was offered the job,” try to use active language like “I accepted the job offer.” This can help you come across as confident and decisive.

Demonstrating enthusiasm

Finally, it’s important to demonstrate genuine enthusiasm for the job and the company you’ll be working for. Whether that means sharing why you’re excited about the role, discussing specific aspects of the company that you admire, or simply expressing your gratitude for the opportunity, showing that you’re truly excited to be joining the team can go a long way towards building a positive relationship with your future employer.

There are many strategies you can use to craft an effective job offer acceptance letter. Whether you’re focusing on tone and language, emphasizing your skills and qualities, or simply demonstrating your enthusiasm, taking the time to craft a thoughtful and engaging letter can help set the stage for a successful start to your new job.

Example Job Offer Acceptance Letters

When it comes to accepting a job offer, it’s important to do so professionally and with the right tone. Here are three example job offer acceptance letters that you can use as a guide for crafting your own.

1. Sample letter for accepting a job offer without negotiation

Dear [Employer’s Name],

Thank you so much for offering me the position of [Job Title]. I am thrilled to accept this opportunity and join [Company Name]. I appreciate the confidence you have shown in me, and I am eager to contribute to the success of the team.

Please let me know how I can best prepare for my first day on the job. I will be sure to complete any necessary paperwork and review the company policies in advance. I understand that the start date is [Date], and I look forward to beginning my new role.

Once again, thank you for this opportunity. I’m excited to be part of the team and contribute to the company’s growth and success.

[Your Name]

2. Sample letter for accepting a job offer with negotiation

Thank you for offering me the position of [Job Title] at [Company Name]. I am excited about the opportunity to work with your team and contribute to the company’s growth.

I would like to discuss the salary and benefits package for this position. Based on my research and experience, I believe a salary range of [Range] would be fair and competitive. I am also interested in discussing any additional benefits such as [Benefit].

Please let me know if we can schedule a time to discuss these details. I am excited to accept this position and am confident we can come to a mutually beneficial agreement.

Thanks again for this opportunity, and I’m looking forward to starting my new role.

3. Sample letter for declining a job offer professionally

Thank you so much for offering me the position of [Job Title] at [Company Name]. I appreciate the time and effort you and your team have put into the hiring process.

After careful consideration, I have decided to decline the offer. While [Company Name] is an excellent organization, I believe that another opportunity is a better fit for my personal and professional goals at this time.

I respect your company and the work you do, and I hope that we can remain in touch. Thank you again for considering me for this position. I wish you and your team all the best.

By following these examples, you’ll be on your way to crafting the perfect job offer acceptance letter. Remember to keep your tone professional, express your gratitude, and be clear about your intentions. Congratulations on your new position!

Common Mistakes to Avoid

When you’re crafting your job offer acceptance letter, it’s important to ensure that it’s free of errors and effectively communicates your enthusiasm for the position. Here are some common mistakes to avoid:

Typos and grammatical errors: A letter riddled with errors can detract from your professionalism and suggest that you don’t take the opportunity seriously. Be sure to proofread your letter carefully or have someone else review it before you hit send.
Expressing doubt or uncertainty: While it’s important to ask any questions you might have before accepting a job offer, your acceptance letter should communicate your confidence in your decision. Avoid phrases like “I think” or “I might” and instead use language that reflects your enthusiasm for the job.
Using a generic template: A cookie-cutter acceptance letter won’t set you apart from other applicants or convey your personality and enthusiasm for the position. Take the time to customize your letter and highlight what specifically excites you about the job.
Highlighting only salary and benefits: While salary and benefits are certainly important considerations, they shouldn’t be the sole focus of your acceptance letter. Be sure to express your excitement about the company culture, your future colleagues, and any opportunities for growth and development.
Not following up after sending the letter: After you’ve sent your acceptance letter, it’s a good idea to follow up with your new employer to confirm any next steps or address any outstanding questions. Keep the lines of communication open and professional.

By avoiding these common mistakes, you can ensure that your acceptance letter is a polished and professional representation of your enthusiasm and professionalism.

Frequently Asked Questions

Here are some common questions that people may have when writing their job offer acceptance letter:

How long should the letter be?

The length of your acceptance letter is not as important as the content it contains. It is better to be concise and to the point without including unnecessary details. A good rule of thumb is to keep it to one page, but if you need to expand on something, feel free to do so.

Can I accept a job offer via email?

Most employers these days will accept an acceptance letter via email. However, if your job offer specifies a specific method of communication, be sure to adhere to that.

What if I have multiple job offers?

If you have received multiple job offers, take the time to consider each one carefully. Think about which job will provide you with the best opportunities for growth and development, as well as which one aligns with your long-term goals. Once you have made your decision, you can decline the other job offers with a brief and professional message.

Should I negotiate salary in the acceptance letter?

It is not necessary to negotiate salary in the acceptance letter. If you want to negotiate your salary, you should do so before accepting the job offer. Once you have accepted the job offer, it will be difficult to negotiate for a higher salary.

When should I send the letter?

You should send your acceptance letter as soon as possible after receiving the job offer. Let the employer know that you are excited about the opportunity and that you will take the necessary steps to prepare for your start date. Avoid delaying your acceptance letter, as this can give the employer the impression that you are not interested in the job.

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Saying yes: How to write an offer acceptance email

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What does it mean to accept an offer?

How to respond to a job offer email, sample job acceptance emails, a new beginning.

The job search can feel like a rollercoaster.

You feel a mix of nervous anticipation and excitement as you dream of new opportunities. Depending on the hiring process, you might wait weeks to hear back after submitting a job application. And scheduling a job interview with a hiring manager is a journey in itself.

But after a few weeks, you finally nail the interview , send a polite follow-up email , and receive a formal job offer. What’s next?

It’s time to write an offer acceptance email. Your response might seem like just a formality, but it’s an important step in the process. Accepting the job confirms your position and shows your new company a preview of your communication style .

Whether you’re a seasoned veteran looking for a new role or you’re accepting your first job, take the necessary time to craft a strong message that reassures the employer they made the right decision choosing you.

If you’ve gone through the interview process and a company wants to hire you, your new employer will give you an official job offer in writing. They might also call you to give you the good news in real-time. The written job offer should outline the employee value proposition and when the company expects your answer, and your acceptance email is a formal response.

This communication confirms that all parties are comfortable with the proposed compensation and benefits and work hours. It signals a mutual understanding between you and your employer, defining expectations and responsibilities for the position you’ll fill. And at this stage, it’s also likely that you’ll agree to a start date that signals the beginning of your employment.

Remember that you don’t have to accept right away. This is a great time to think about salary and other compensation, like health insurance or a 401k match , and negotiate if necessary . Read over the contract and the offer email and check for discrepancies, ensuring all the terms meet all of your needs. If you have questions or concerns about any terms of work, this is the time to bring them up or make a counteroffer.

Some companies will require your acceptance of the job offer before sending a contract over. Others will send one with the offer letter so you can sign as soon as possible. Either way, once you sign and send it back, you can let the excitement of starting a new professional chapter take over.

Once you’ve checked the contract terms, completed final negotiations, and signed all necessary documents, the next step is to put together a professional message to communicate your formal acceptance to the company.

This brief message lays out the initial terms of employment and shapes your working relationship with your hiring manager. You need to make a good impression , and that means coming across as polite, professional, and competent.

Here are eight things you need to include in a stellar job offer acceptance letter:

1. Clear subject line

Anyone who’s worked in an office knows how overwhelming the number of daily emails and messages can be. When sending a letter of acceptance, write a concise subject line so the recipient knows your intent: “[Your name]: Job offer acceptance.” Anything vague could get lost in an ever-expanding inbox, so be as clear as possible and reply to the offer email directly.

man-using-ipad-at-hotel-offer-acceptance-email

2. Date

Confirming your start date in your job acceptance email makes sure you and your future employer are on the same page. It’ll likely be on your contract, but restating it clarifies the date and will highlight potential mistakes.

Be sure to double-check that your start date leaves you enough time to provide your current employer with an appropriate notice period — usually two weeks .

3. Contact information

When writing your contact information in an email, it’s best to include both your phone number and your email so it’s easy for recruiters or hiring managers to reach you. Include them in your footer and, if necessary, specify your preferred method of contact.

4. Salutation

As with any business communication, avoid inappropriate or colloquial language, though your tone will depend on the company culture. When in doubt, use a professional email greeting and include the name of the recruiter or hiring manager with whom you’re communicating. Strong choices include “Hello [name], I hope you’re well” and “Dear [name], Thank you for your message.”

happy-woman-using-her-laptop-to-work-offer-acceptance-email

5. Thank you

Keep the content of your email professional, but make sure your gratitude and excitement come through, especially if this is a dream job of yours. Your new employer will appreciate the display of manners and enthusiasm. Say “Thank you,” and if you feel comfortable, add some specifics about what the job means to you.

Remember that you can, and should, extend your thanks beyond your acceptance email. Express gratitude to anyone who was involved in your successful application to the job, be it a friend who put your name forward or a recruiter who spotted you on LinkedIn. Taking the extra time to send a personal message lets your relationships know you value their contribution to your professional growth .

6. Terms of the contract

According to one survey, 46% of seekers say low-paying positions are the most frustrating aspect of the job search . That’s why before accepting an offer, the most important thing you can do is read through the contract over again. Check that it’s fair, meets your expectations, and matches the job offer. If the compensation and terms fit, tell the employer you’re ready to sign.

If there are discrepancies, try to schedule a call or in-person meeting to address them before signing. You can conditionally accept the offer, but leave the door open for one or both parties to back out if those conditions don’t happen, whether that’s salary expectations or other employee benefits . Doing this in a live meeting brings you to an agreement faster.

7. Proofread

An acceptance letter is one of your first impressions with a new employer. If they receive one with spelling and grammatical errors, it may cause them to wonder if they’ve made the right decision in hiring you.

Before sending, walk away from your email and read it over carefully with fresh eyes. Run your message through a correction app like Grammarly or ask a friend to look it over for you. A spelling mistake is avoidable, so do your best to proofread.

Once you’ve triple-checked the details and feel happy with both the offer and your response, complete your email with a digital signature. Express gratitude — and excitement — again and let your future employer know you can provide extra information if need be. And after another proofread, you can hit send.

man-signing-on-an-ipad-offer-acceptance-email

Letters of acceptance should follow the same structure and format as any email you send: with a subject line, greeting, body, and farewell. For reference, here are two email templates you can use to make your own. Just plug in your information and allow your personality to shine through.

Accepting the offer

Chances are, you’re already comfortable with the terms of the position and don’t want to negotiate. There could be some back and forth as you discuss start dates or further information, but you can still accept right away. Use this opportunity to reiterate the terms and start the experience on the right foot.

Subject: [name] — Acceptance of Job Offer

[date] Hello [hiring manager’s name], I am writing to thank you for offering me the position of [job title] at [company]. I enjoyed our interview and was pleased to hear back from you, and I’m excited to see where this new position leads. I have reviewed the terms of employment as set out in the contract and am happy to accept! I also accept the salary, terms, and policies as detailed in the offer letter. As discussed, in order to provide my former employer with a respectful amount of time to process the change, my start date will be [date]. If you require any additional information from me at this time, please don’t hesitate to reach out. I am also available for an online chat or a phone call if there are aspects of the contract or my acceptance that require any further discussion. Thank you again for this offer to join [company name]. I look forward to this exciting new chapter as a part of your team. Best regards, [your name] [contact information]

couple-of-colleagues-talking-on-desk-offer-acceptance-email

Negotiating the offer

Negotiation doesn’t have to be scary. It’s the first step to a communicative, transparent professional relationship, and sometimes all it looks like is a question and answer. If there’s anything in your terms that you’d like to discuss, the acceptance letter is the best time to do so. Here’s an example of what to say:

Subject: [Your name]: Job offer acceptance [date] Dear [hiring manager’s name], Thank you so much for this offer of employment at [name of company]. Having reviewed the contract, I have one concern about [topic]. The contract states [information], and after some consideration, I believe [alternative] would better reflect my needs. I have reviewed all of the other terms of employment as set out in the contract and am happy to accept. Are you open to negotiating [topic] on a call sometime later this week? I am available most days at [phone number] or on Zoom.

Thank you in advance for taking the time to address this issue. I want to be sure our new partnership starts on the right foot, and I’m eager to join [company] under these conditions. Sincerely, [name]

[contact information]

The offer acceptance email is the first step to any new job, and it sets the tone for the rest of your experience. You worked hard to polish your resume , write a cover letter , and ace new interview methods , and that effort should continue when you get the job.

Change is uncomfortable, but don’t doubt that you deserve this opportunity. Embrace the new job anxiety and use that energy to make your first day , week, and month on the job with your team the best it can be. Send an intro email to your new team and put your best foot forward. You’ve got this.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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COMMENTS

How to Accept a Job Offer Like a Pro (+10 Samples & Examples)
Here's 5 steps that can help you decide what to say when accepting a job offer: 1. Communicate expectations. As soon as you receive a job offer, it's advised to communicate your expectations. Let them know you've received the offer and by when they'll receive your response. 2. Re-examine the job offer.
Mastering the Job Offer Acceptance Letter: Examples and Tips
Example Job Offer Acceptance Letters. When it comes to accepting a job offer, it’s important to do so professionally and with the right tone. Here are three example job offer acceptance letters that you can use as a guide for crafting your own. 1. Sample letter for accepting a job offer without negotiation.
How to Write an Offer Acceptance Email in 8 Simple Steps
1. Clear subject line. Anyone who’s worked in an office knows how overwhelming the number of daily emails and messages can be. When sending a letter of acceptance, write a concise subject line so the recipient knows your intent: “ [Your name]: Job offer acceptance.”.